Bring a group to Campus
Thank you for your interest in scheduling a group tour at the University of Kentucky!
If you wish to bring 10 or more students/visitors to campus for a visit, please review the following information carefully:
Group Tour Reservations:
- Beginning September 1, 2013 Group Tours will be offered Tuesday thru Thursday each week. Available tour times are 9:00am, 12:15pm and 1:15pm. Requests for group tours are accepted on a first-come, first-serve basis and may be restricted during peak visitation seasons.
- Your group’s visit will consist of a 60-minute campus tour. For groups up to 5th grade, an interactive scavenger hunt throughout campus will be provided. For grades 6th thru 12th, a standard 60-minute campus tour will be provided. Grades 10th thru 12th can request a 30-minute Admissions Presentation prior to the campus tour.
- Your tour is not confirmed until you receive an email that includes tour date, time, location, and directions. This email will be sent from the UK Visitor Center Associate Director.
Group Tour Guidelines:
In order to offer a superior visit experience for your group, we provide the following guidelines:
- Group Size
During most visit days, we can accomodate groups up to 100 in size.
- Timely Arrival
Prior to your visit, you will receive an itinerary for the day. Please arrive on time. If you are running more than 15 minutes late, we will be unable to accomodate your group, as our Student Tour Guides are available in relation to class times, and are not available outside of the scheduled window.
- Cancellation Notice
If you find it necessary to cancel your visit, please provide appropriate notification of this cancellation to the Visitor Center Associate Director (859-257-3547) before the day of the scheduled visit.
The UK Visitor Center requires one chaperone for every 10 students and/or guests. Chaperones must accompany the group on the 60-minute walking campus tour and are expected to monitor the behavior of each guest during the entire campus visit. Should a group arrive without adequate chaperones, some activities (including the campus tour) will be cancelled.
The campus visit will include a substantial amount of walking. Please encourage each student and/or guest to dress appropriately (comfortable clothing and shoes) and with the weather in mind (the walking tours continue, despite rain or snow, and each guest is expected to bring any weather gear they deem necessary--umbrellas, jackets, etc.).
- Campus Lunch
If your group would like to dine in one of our on-campus dining locations as part of the visit experience, please contact the Office of Dining Services to reserve this activity and arrange for payment. The Office of Dining Services can be reached at 859-257-6161 or email@example.com
Please ensure your organization’s participants show respect to the university, its faculty, staff, and students during the campus visit. Failure to do so may result in early conclusion of the visit. The Visitor Center also reserves the right to restrict any future visits by an organization, should conduct be an issue.
Students and/or guests are permitted to photograph the buildings and grounds of the university as part of the campus visit; however, permission must be gained from the Visitor Center Associate Director, as well as the individual guide, before photos may be taken of the group tour guide or any staff members of the Visitor Center. Videotaping of the UK Visitor Center tour guide, any portion of the tour, or the campus is strictly prohibited during the group visit. No exceptions will be made.
- Group Tour Parking
Small vehicles (cars, trucks, small passenger vans) may use Parking Structure #5, next to Kennedy’s Bookstore, for the duration of the visit and parking tickets will be validated at the Visitor Center Main Desk. For large school or travel buses, however, parking is available at K-Lot, next to Commonwealth Stadium. Students may be dropped off and picked up by the bus driver at the Main Building for the visit (as the Visitor Center is located on the plaza level of this building) and additional maps will be available highlighting the location of K-Lot and the bus parking there. Please note: K-Lot is located about 20-25 minutes from the Main Building, so groups should not include the bus driver(s) as chaperones when planning the campus visit.
Group Tour Contact:
The UK Visitor Center Associate Director is the main contact for all group tours. All requests must be made through the Director by phone or email and not through our online registration system. To arrange a campus visit please contact the Associate Director at (859) 257-3547 or via email at firstname.lastname@example.org.