University of Kentucky Food Science Club
Article I Name
The name of this
organization shall be the Food Science CLUB of the University
of Kentucky located at Lexington, Kentucky, 40546. The CLUB
shall be a Student Chapter of the Institute of Food Technologists.
Hereinafter, these are referred to as the "CLUB"
and the "INSTITUTE", respectively.
of the CLUB shall be to foster a close relationship among
the Food Science students and the faculty of the Animal
Sciences Department at the University of Kentucky, to
encourage leadership, and to acquaint students with the
scope of food science and technology.
these objectives, the CLUB shall:
programs that contribute to the knowledge and stimulate
the thought and vision of members by means of speakers,
demonstrations, field trips, visual aids, and opportunities
to meet with leaders in the profession;
activities that encourage development of civic and social
responsibility among members;
CLUB activities that challenge the potential talents of
members and encourage individual initiative and management
responsibility through the planning and execution of CLUB
members the opportunity to develop skills in the organization
and presentation of ideas and in the practice of parliamentary
Article III Membership
1. Classes of Members
of members in this CLUB shall be Active, Associate, and
a. Active Membership
shall be open to all students interested in food science
and technology. Interested individuals will pay a $10
fee and attend 1/2 of club meetings to obtain Active Membership
Members shall he persons who are actively engaged in the
food industry and interested in promoting the objectives
of the CLUB. All faculty and staff members of the Food
Science Section shall be, ex officio, Associate Members.
members shall be persons who have made significant contributions
to the food industry
d. No student who meets the membership requirements of
this section may be denied membership on the basis of
race, color, religion, gender, sexual orientation, national
origin, age, handicap, marital status or military status.
It shall be
the duty of each member to support the CLUB's objectives
Article IV Government
a. The elected
officers of the CLUB shall be: President, Vice President,
Secretary/Treasurer, Activities Director, Agriculture
Student Council Representative, and two CLUB advisors.
b. The governance
year shall be from July 1 to June 30.
c. All club
officers are required to attend ¾ of regularly
scheduled club meetings.
2. Executive Committee
a. The Executive
Committee shall comprise the President, Vice President,
Secretary/Treasurer, Activities Director, Agriculture
Student Council Representative and CLUB advisors.
b. The Executive
Committee shall conduct all business of the CLUB not requiring
action by the members.
c. The President
shall schedule Executive Committee meetings as necessary
to conduct CLUB business.
d. All members
of the Executive Committee shall serve as voting members.
e. Any Executive
Committee Member that fails to meet their duties can be
removed from office by 2/3 vote of the remaining executive
Article V Duties of Officers and Advisors
shall preside at all CLUB and Executive Committee meetings
and shall appoint all positions and committees for which
provisions have not otherwise been made in these By-Laws.
The President shall appoint all committee chairs with
the exception of the Activities Committees. The President
shall perform all other duties prescribed for this office
by parliamentary practice.
2. Vice President
shall serve as the liaison between the CLUB and industry
representatives and shall arrange industry recruiting
visits and presentations for the CLUB by coordinating
such visits and presentations with UK Career Services,
the CLUB Activities Committee, the CLUB President, and
the Food Science Administrative Secretaries. The Vice-President
shall carry out all duties assigned by the President.
In the event of vacancy in the office of President, the
Vice-President shall succeed to that office for the balance
of the term. In the absence of the President, the Vice-President
shall preside over CLUB and Executive Committee meetings.
The Vice-President is responsible for keeping accurate
records of the CLUB member requirements to receive stipends
for the IFT Food Expo.
shall keep records of attendance and minutes of meetings,
handle all correspondence, and act as the custodian of
all official records of the CLUB. The Secretary/Treasurer
is the administrative contact with the INSTITUTE. The
Secretary/Treasurer shall handle all receipts and, with
the approval of the President and Senior CLUB Adviser,
shall make all disbursements for the CLUB. The Secretary/Treasurer
shall keep accurate records of all financial transaction
of the CLUB. At the end of the term of Office, the Secretary/Treasurer
shall present the books to the CLUB Advisor for audit.
5. Activities Director
Director shall organize and develop all activities of
the CLUB for which no provision has otherwise been made.
The Activities Director shall serve as the Chair of the
Activities Committee. The Activities Director is responsible
for sending notice of all upcoming and new events to club
members, as well as, setting up club meetings and symposia.
6. Agriculture Student Council Representative
Council Representative shall represent the CLUB at all
functions of the
Agricultural Student Council. The Ag Council Representative
shall serve as the liaison between the CLUB, the Ag Council,
and the College of Agriculture throughout the one-year
7. CLUB Advisors
a. There shall
be two CLUB Advisors who shall be faculty or academic
staff members of the Food Science Section. CLUB Advisors
shall serve as official liaisons between the CLUB and
b. The Advisors
all disbursements made by the Secretary/Treasurer,
(2) Audit the Secretary/Treasurer's books, and
(3) Review the annual reports of the officers.
(4) Assist the latter in performing the duties of the
8. Reports and Records
at the end of their terms in office, shall submit a report
to the CLUB Advisor. The report shall outline activities
and accomplishments of that office .For the year. Each
report shall clearly state the procedures and methods
used to carry out duties of the office. The CLUB Advisor
shall review the reports and place them in the CLUB files
for reference by future officers. Records of the offices
of Secretary and Treasurer shall 'Likewise be stored in
the CLUB files over vacation periods.
9. Official Repository
shall consist of a file drawer, or portion thereof, in
the Food Science Section, or the office of a CLUB Advisor.
Article VI Other Positions and Committees
a. To conduct
its Sectional and National IFT Competitions the CLUB shall
elect a club chair.
shall plan all activities and events of the competition
and be present at the National IFT meeting.
shall appoint such other committees as deemed necessary.
Upon completion of their work, the chairpersons of all
such committees shall submit a written report to the Secretary
for filing with the CLUB minutes.
Article VII Election of Officers
a. Each candidate
for office must be an Active Member of the CLUB who has
attended at least one half (1/2) of the regular CLUB meetings
during the academic year immediately past and who has
maintained a grade point average of at least a 2.5 if
the candidate is and undergraduate or a 3.0 if the candidate
is a graduate student. The CLUB Advisor shall be prepared
to rule on the eligibility of all nominees for CLUB offices.
b. The President,
Vice President, Secretary/Treasurer, Activities Director,
and Agriculture Student Council Representative shall be
Student Members of the INSTITUTE. Any newly elected officer
who is not a Student Member of the INSTITUTE shall immediately
submit and application to the INSTITUTE.
2. Method of Election
shall be called and election held for one office at a
time, beginning with the office of the President. Candidates
not elected to one office shall be eligible for nomination
to succeeding offices. Nominees shall leave the meeting
during the voting, which will be by show of hands of Active
Members only. A majority of all votes cast shall be necessary
for election. if there are three or more candidates for
one office, and no candidate receives a majority vote
on the first ballot, the candidate receiving the least
votes shall be eliminated, and the balloting shall continue
in the same manner for the remaining candidate until one
shall have received a majority. In the event of a tie
on the final ballot, the President shall supervise the
tie-breaker by having the challengers draw lots. Elections
will be held in the month of April based on the advisors
and previous club officers discrepancy.
3. Other Requirements
a. The term
of office shall be for one year following the election.
b. No Active
Member may hold more than one elected office at a time.
4. Special Elections
a. A special
election shall be held during any regularly scheduled
CLUB meeting f or purposes of (1) fi11ing a vacancy in
the office of Vice President, Secretary/Treasurer, Activities
Director or Agriculture Student Council Representative
or (2) removing an officer for a cause. In the latter
case, specific written charges shall first have been filed
against the officer, the validity of the charges investigated
by the remainder of the Executive Committee, and the charged
individual given an opportunity to refute the charges,
either in person or through a representative.
b. An election
to fill a vacancy shall be conducted in the same manner
as a regular election. An election to remove an officer
shall require at least a two thirds (2/3) vote of the
Active Members present and voting.
Article VIII CLUB Advisors
be faculty or academic staff members of the Food Science
section and shall be members of the INSTITUTE.
IX Election of Honorary Members
who has made an outstanding contribution to the food industry
and/or the profession of food science and technology may
be nominated for Honorary Membership.
2. Method of Election
a. The election
may be held concurrently with those of officers and the
CLUB Advisor or at such time as determined by the Executive
b. The names
of nominees and appropriate background information shall
be submitted to the Executive Committee in writing for
accepted by the Executive Committee shall be elected by
at least a two thirds (2/3) vote of the Active Members
of the CLUB.
membership shall be recognized by an appropriate certificate
bestowed at the Annual Spring meeting of the CLUB.
Article X Meetings and Activities
Section 1. Regular Meetings.
a. There shall
be at least one (1) meeting each month during the school
year. The times and places of meetings shall be scheduled
at the beginning of the fall term and spring term by the
meetings may be postponed or cancelled, if necessary,
by the Executive
Committee. Members shall be notified of such changes prior
to the originally scheduled
c. Annual election
of officers shall be before March 15th.
2. Conduct of Meetings.
Rules of Order shall be the official guide for the conduct
of all regular and special meetings of the Club. The President
shall set the agenda for each meeting in accordance with
the order of business set forth in the Rules of Order.
3. Special Meetings
shall be called by the Executive committee or by written
petition of five Active Members.
the conduct of business at either a regular or special
meeting shall be at least one-third (1/3) of the Active
I. Fiscal Year
year of the CLUB shall be from June 30 of one calendar
year to July 1 of the succeeding year.
2. Fund Raising Activities
a. Funds may
be raised through activities approved by 'the Executive
from Associate Members or others who wish to support the
objectives of the CLUB may be accepted, but shall not
3. Usage of Funds
shall be used only for the purpose of furthering the objectives
of the CLUB as stated in Article I. Receipts from purchases
should be turned into the Secretary/Treasurer no later
than one week after the purchase. The Executive Committee
is required to have a budget proposal for the upcoming
year passed by the club before the University of Kentucky
Dead Week Period.
XII Amendments to the By Laws
to these By Laws may be proposed by the Executive Committee
or by petition of five (5) Active Members.
a. The proposed
amendment(s) shall be distributed to club members one
(1) meeting prior to the meeting at which the proposed
changes will be voted on. An affirmative vote of at least
two thirds (2/3) of the Active Members present and voting
shall be necessary for adoption.
b. An amendment(s),
upon adoption by the CLUB, shall be submitted by the Secretary
within thirty (30) days to the Director of Field Services
of the INSTITUTE for referral to the Committee on Constitution
and By Laws. Such amendment(s) shall not become effective
until the CLUB has been notified of their approval by
Article XIII INSTITUTE Affiliation
1. Student Chapter
The CLUB shall
operate as the University of Kentucky Student Chapter
of the INSTITUTE after acceptance of the petition for
a charter and issuance of a charter.
2. Qualifications of officers and Advisors
Vice President, Secretary/Treasurer, Activities Director,
and Agriculture Student Council Representative of the
CLUB shall be Student Members of the INSTITUTE. CLUB Advisors
shall be members of the INSTITUTE.
3. Reports to the INSTITUTE
a. An up to
date copy of these By laws shall be on file in the office
of the Director of Field Services of the INSTITUTE.
b. Within thirty
(30) days after the annual election or no later than June
1, the Secretary shall submit a report to the Executive
Director of the INSTITUTE which certifies the complete
list of the new officers and CLUB Advisors for the coming
year and lists briefly the CLUB activities of the year
then ending, showing dates, types of meetings or events,
and attendance at each activity.
c. Any changes
in CLUB officers or Advisors that occur during the year
shall be reported by the Secretary to the Executive Director
of the INSTITUTE.
of the INSTITUTE may revoke the charter of the CLUB if
it becomes inactive with the respect to meetings, fails
to submit the required reports to the INSTITUTE or fails
to fulfill its purpose. Revocation of the charter shall
not affect the standing of the CLUB members who are Student
Members of the INSTITUTE.
IX- Requirements System
In order to
be eligible for travel money to the summer IFT Food Expo
and Convention, University of Kentucky Food Science Club
Active Members must satisfy the following criteria:
in 20 hours of CLUB fundraising activities.
at least ½ of the regularly scheduled Club Meetings.
at least 2 Bluegrass IFT Meetings/Functions per year.
in at least ½ Educational Tours and Trips.
in at least ½ Community Service Activities.
- Be an active
member of at least CLUB Committee.
in the Southeastern Area Meeting or be a member of an
UK Food Science Club Competition Team.
- Turn in
a $50 deposit and a copy of the submitted IFT Food Expo
registration to the Secretary/Treasurer by April 1st.
awarded must have approval by the CLUB Advisor