The business meeting for the Second Annual Meeting & In-Service Training of the Horticultural Inspection Society, Southern Chapter, was held on September 15, 2000. This meeting was called to order by President Jeanetta Cooper of the Arkansas State Plant Board, at 8:15 a.m. at the USDA, APHIS, PPQ facilities in Raleigh, North Carolina.

Forty-one members, representing ten states were present: Dennis Barclift and Voting Delegate Tim Johnson from the Alabama Department of Agriculture; Secretary Beverly Bachus, Robert Banks, Voting Delegate Steve Bostain, President Jeanetta Cooper, David Fort, Jerri Gann, Vernon Griffin, Tom Hill, and Delbert Wisdom of the Arkansas State Plant Board; Voting Delegate Flewellyn Podris of the Florida Department of Agriculture; Guy Buford and Voting Delegate Kenneth Calcote of the Mississippi Department of Agriculture; Robert Baldwin, T. Charles Clark, Randy Copeland, Jim Corbin, Chris Elder, Ann Gallagher, Rick Gregory, Timothy Hartley, Vice President Rob Hunt, Johnny B. Isenhour, Al Martin, J. Wayne Packard, E. Blaney Parker, Voting Delegate Kenneth Stillwell, Terry Smith, Dan Wall, and Frank White from the North Carolina Department of Agriculture; Harley Holsten and Voting Delegate and Treasurer Steve Molloy of the Oklahoma Department of Agriculture; Voting Delegate Gene Lucius of Clemson University representing South Carolina; Voting Delegate and Editor, Lynn Snodderly from the Tennessee Department of Agriculture; Voting Delegate Floyd Brown and Tavo Garza of the Texas Department of Agriculture; and Thomas Cary, Voting Delegate Gina Goodwyn, Brenda Johnson, and Elizabeth McClelland of the Virginia Department of Agriculture.

Secretary, Beverly Bachus, conducted the roll call of the states. States not represented were Georgia, Louisiana and Puerto Rico.

President Jeanetta Cooper, AR, called for the corrections or additions to the minutes of the First Annual Meeting and In-Service Training Business Meeting. It was noted that John Eckberg was from the Oregon Department of Agriculture and was representing the Western Chapter Horticultural Inspection Society, Gary Smith should have been Gary Stewart from the Texas Department of Agriculture, and that George Anderson, Tom Finn, Gina Goodwyn, Elizabeth McClelland and Wendy Mitchell from the Virginia Department of Agriculture were omitted from the list of attendees. A motion was made by Mississippi to accept the minutes of the First Annual Meeting and In-Service Training Business Meeting with the changes noted. Texas seconded the motion. Vote was done by roll call of the states present. Accepted by acclimation.

Committee Chairman Steve Bostian, AR, gave the report on behalf of the Audit Committee stating that the committee had reviewed the records of the income and expenses incurred by the Chapter up to September 1, 2000. Texas made a motion to accept the Treasurer's Report. Alabama seconded the motion. Vote was taken by state roll call. Accepted by acclimation.

EDUCATION COMMITTEE REPORT Editor and Committee Chairman Lynn Snodderly, TN, discussed the need for newsletter articles to be submitted by each state and the need for beginning an Inspection Manual for the Souther Chapter.

MEMBERSHIP COMMITTEE REPORT Secretary and Committee Co-Chairman Beverly Bachus, AR, reported that the old database known as the "Recruiting List" would no longer be receiving chapter information and that those attending the Second Annual Meeting that had not paid membership would be put onto a new "Recruiting List" to receive all of the chapter's correspondence, such as newsletters and meeting information.

RESOLUTION COMMITTEE REPORT Committee Chairman Robert Banks, AR, presented the following resolutions to the attendees: Resolution Number Two   concerning the need for a Nursery Inspection Manual. After presenting the proposed resolution, discussion followed as to what kind of manual was proposed. Arkansas made a motion to accept the resolution and was seconded by Florida. Vote was taken by roll call of the states. Accepted by acclimation.

Resolution Number Three concerning a National meeting of each HIS Chapter President.  The resolution also states that the Southern Chapter will provide financial support if needed to their designee to attend the meeting. Discussion followed and was determined that he meeting would be held in conjunction with the National Plant Board Meeting. Florida made a motion to adopt the resolution and it was seconded by Virginia. Vote was taken by roll call of the states. Accepted by acclimation.

Resolution Number Four concerns two Chapter members being selected to serve on a Program Planning Committee for the Annual Meeting of the National Horticultural Inspection Society. (See Attachment.) Discussion followed and it was determined that the members would be using e-mail and telephone to plan the meeting most of the time. Arkansas made a motion to adopt the resolution and it was seconded by Florida. Vote was taken by a roll call of the states. Accepted by acclimation.

LOGO COMMITTEE REPORT Committee Chairman Gina Goodwyn, VA, presented the logo that the committee had agreed upon. (See Attachment.) A motion was made by Tennessee and was seconded by Texas. Vote was taken by a roll call of the states. Accepted by acclimation.

ARCHIVE COMMITTEE REPORT Committee Chairman Vernon Griffin, AR, reported that the committee had decided to place the Archives in the state where the committee chairman presides, in this case, a vault in the Little Rock office of the Arkansas State Plant Board. A motion was made to accept the Archive Committee report by Texas and was seconded by North Carolina. A vote was taken by a roll call of the states. Accepted by acclimation.

NOMINATING COMMITTEE REPORT Committee Chairman Robert Baldwin, NC, recommended the re-election of the President Jeanetta Cooper, AR, Secretary Beverly Bachus, AR; Treasurer Steve Molloy, OK, and Editor Lynn Snodderly. The Committee recommended Floyd Brown, TX, as the Vice President and recommended an Assistant Editor, Tom Finn, VA.

President Selection: Alabama made a motion to accept the nomination of Jeanetta Cooper, AR, to the office of President. The motion was seconded by Arkansas. Vote was taken by a roll call of the states. Accepted by acclimation.

Vice President Selection: Tennessee made a motion to accept the nomination of Floyd Brown, TX, to the office of Vice President. The motion was seconded by Oklahoma. Vote was taken by a roll call of the states. Accepted by acclimation.

Secretary Selection: Oklahoma made a motion to accept the nomination of Beverly Bachus, AR, to the office of Secretary. The motion was seconded by North Carolina. Vote was taken by a roll call of the states. Accepted by acclimation.

Treasurer Selection: Texas made a motion to accept the nomination of Steve Molloy, OK, to the office of Treasurer. The motion was seconded by Tennessee. Vote was taken by a roll call of the states. Accepted by acclimation with Oklahoma abstaining.

Editor Selection: North Carolina made a motion to accept the nomination of Lynn Snodderly, TN, to the office of Editor. The motion was seconded by Florida. Vote was taken by roll call of the states. Accepted by acclimation with Tennessee abstaining.

HOST STATE FOR THE 2001 ANNUAL MEETING Floyd Brown of Texas accepted the nomination to host the 2001 Annual Meeting in Texas.

DESIGNATE REPRESENTATIVE TO THE SOUTHERN PLANT BOARD MEETING Alabama made motion to designate President Jeanetta Cooper to attend the SPB Meeting in Huntsville, Alabama. The motion was seconded by Tennessee. Vote was taken by roll call of the states. Accepted by acclimation.

DESIGNATE REPRESENTATIVES FOR THE NATIONAL HIS PROGRAM MEETING Tennessee made a motion to designate Steve Bostian, AR, to serve on the program committee of the National HIS Meeting. Texas seconded the motion. Vote was taken by roll call of the states. Accepted by acclimation.

Tennessee made a motion to designate Rob Hunt, NC, to serve on the program committee of the National HIS Meeting. The motion was seconded by Virginia. Vote was taken by roll call of the states. Accepted by acclimation.

Steve Molloy, OK, addressed his concerns with the splitting the office of Editor to include a Print Editor and a Webmaster. North Carolina moved to continue to review this issue until the next annual meeting. The motion was seconded by Virginia. Vote was taken by a roll call of the states and was accepted by acclimation with Tennessee abstaining from the vote..

Robert Baldwin, NC, brought up the idea making five year term limits for the President of the chapter. Discussion followed and no motions were made on this matter.

ADJOURNMENT Tennessee made a motion to adjourn the business meeting and it was seconded by Texas. A vote was taken by a roll call of the states and was accepted by acclimation. The meeting was adjourned at 9:30 a.m.