Annual Progress Report

The 2007-2008 Institutional Effectiveness Calendar

The 2007-2008 Institutional Effectiveness Calendar provides schedule information and deadlines regarding Annual Progress Report, Program Review and the Budget Cycle. Click here to access the calendar. Additional calendars specific to the Program Review process can be found on the Program Review page.

The Annual Progress Report Reporting Process

This component strengthens the link between program review and subsequent planning, budgeting, and assessment activities. Each unit shall prepare an annual progress report that identifies goals and objectives selected for assessment during the year, describes assessment methods and criteria for success, presents results, and uses results to formulate plans for quality enhancement.

By monitoring progress on selected goals and objectives each year, units may take corrective action and seek additional funding or other necessary resources to ensure success in achieving their strategic plans. Units maintain considerable autonomy in determining which goals and objectives to assess in any given year; however, they must systematically assess all strategic planning and/or student learning goals and objectives during the 5-7 year cycle. Units may indicate in the annual report those goals and/or objectives that could not be implemented due to a shortage of resources. In this sense, the annual progress reports are building blocks for the next program review and self-study report.

Strategic Planning and Reporting System (SPRS) - for entering Annual Progress Reports

Annual Progress Reports: Using SPRS (PDF) - data entry directions for navigating SPRS

Assessment Plan Implementation Schedule (MS Word) - a long-term assessment plan to be used in conjunction with annual progress reports and strategic planning

How does my unit complete the Annual Progress Report and submit it to the Institutional Effectiveness Database?

The electronic form for completing the Annual Progress Report is located at our Strategic Planning and Reporting System (SPRS) website. Authorization must be obtained before you enter information into your unit's Annual Progress Reports or view the reports. Listed below is the link where you can access the Computing Accounts Request Form.

Complete steps 1, and 2, and be sure to sign on step 2 of the "Computing Accounts Request Form."

There are three different roles available to database users. Please specify the role that you will play in the Annual Progress Report process on the Computing Accounts Request Form.

If you will be entering assessment data into the Annual Progress Report form, write 'data entry' at the top of the page. Data entry users may enter data for specific reports into the database, but they may not approve the reports for permanent storage in the database.

If you will be approving the Annual Progress Report reports from your unit, write 'approver' at the top of the page. Approvers also have the ability to enter data or revise information contained in the reports.

If you will simply be reviewing the annual reports from your unit and others at UK, write 'reporter' at the top of the page. Reporters may examine various reports in the database, but they may not enter or revise data contained in the reports.

Then fax the form to Dr. Kenny Royal (3-3999) for approval. He will review the information on the form, verify that the user is allowed to access the application, complete the form, and forward it to the Computing Accounts department. Once your account has been created, he will email your log-in ID and password.

Who do I contact if I am having trouble submitting my Annual Progress Report to the database?

Contact Dr. Kenny Royal by phone (7-6394) or email and describe the problem. He will help troubleshoot and may redirect you to contact IT support staff.

What is the deadline for submitting the Annual Progress Report?

The deadline for submitting the Annual Progress Report is October 31.

How does my department's pursuit of professional accreditation relate to our efforts to assess departmental goals and objectives for the Annual Progress Report process?

In general, those activities that you accomplish to achieve professional accreditation should be reflected in the priorities you set through statements of goals and objectives for the Annual Progress Report (AR) process. In essence, these two efforts should dovetail, each supporting the other. A department can plan the annual reports so that evidence accrues annually for the multiyear summary that precedes typical accreditation reviews (i.e., self-study period).