OF THE SOUTHEAST CONFERENCE,
ASSOCIATION FOR ASIAN STUDIES INC.
The name of the organization shall be the Southeast Conference of the
Association for Asian Studies, Inc., hereafter referred to as SEC/AAS.
The objective of SEC/AAS shall be:
a) to form a nonpolitical, nonprofit professional association of
persons interested in Asian studies;
b) to promote interest in and scholarly study of Asia;
c) to promote cooperative activities and exchange of information
within or concerning the field of Asian studies in the southeastern United
SEC/AAS shall have power to take
all lawful action which is appropriate to the achievement of the stated
Section 1. Membership shall be open to all persons interested
in Asian Studies.
Section 2. SEC/AAS shall draw its membership primarily from
the states of Alabama, Florida, Georgia, Kentucky, Maryland, Mississippi,
North Carolina, South Carolina, Tennessee, Virginia, West Virginia, and
from the District of Columbia. Anyone residing outside this area who is interested
in participating shall also be welcomed to membership.
Section 3. An individual shall normally become and remain a member
of SEC/AAS by (a) being a paid up member of the Association for Asian
Studies, Inc. (national AAS) ; (b) being a resident of the area specified
in Section 2 above; and (c) payment of full Conference dues. Individuals
who do not belong to national AAS and/or who live outside the specified
area may acquire membership for one year by payment of annual SEC/AAS dues.
The year of membership shall last until the convening of the next annual
regional meeting, at which membership may be renewed or dropped without
prejudice to future renewal.
Section 4. Full time students may enroll as student
members at one half the annual Conference dues.
ARTICLE V - ORGANIZATION
Section 1. Annual meeting
a. Unless circumstances render it impossible an annual meeting shall
be held and shall be open to all who are or who wish to become members of
SECAAS. The meeting shall also be open to non member local guests,
when space permits and upon prior arrangement with the Local Arrangements
b. The annual meeting shall normally take place during the month of January
at a place designated by the Executive Committee. Announcement of time
and place of meeting shall be sent to members no less than sixty days prior
to its convening, and the Program Chairperson shall insure that a printed
program is prepared and circulated to all members as far in advance of
the meeting as is possible.
c. The ultimate authority of SECAAS shall be invested in the membership
and shall be expressed through the annual meeting, by vote of those members
registered at the meeting and attending its business session. Such members,
whatever their number, shall for voting purposes constitute a quorum.
In cases any by manner prescribed in the bylaws voting may also be conducted
by mail poll of the entire membership .
d. The annual meeting shall receive reports from officers and committees
and may originate general policies and directives of SEC/AAS, provided
that such general policies or directives remain inoperative unless and
until approved by a majority of those members who return a mail ballot distributed
to the entire membership. Major policy proposals may be submitted at any
time to the President, provided that they appear over the signatures of
at least thirty members and are understood to remain inoperative unless
and until approved by majorities of both the next annual meeting (business
session) and subsequent mail poll.
e. Presentation of a carefully planned set of scholarly papers and
discussions shall be understood as both the primary function of the annual
meeting and primary activity of SEC/AAS as an organization.
Section 2. Officers
a. The officers of SEC/AAS shall be a President, a Vice President,
a Secretary Treasurer, the Editor of SERAS (Southeast Review of Asian
Studies), a Representative to the Council of Conferences of national AAS,
the Outreach Coordinator, and three At Large members. These nine officers
and the Immediate Past President shall constitute the Executive Committee.
All ten members of the Executive Committee must be members in good standing
of AAS, Inc.
b. The President shall be the presiding officer of the organization and
chairman of the Executive Committee, and he (she) shall exercise the duties
and responsibilities commonly associated with the office.
c. The Vice President shall assist the President when called upon
and shall assume the President's duties in the event of the absence, death,
resignation, or incapacity of the latter.
d. The Secretary Treasurer shall have charge of membership lists
and records and of general correspondence, shall manage the accounts, and
shall perform such other duties as may be specified by the bylaws or assigned
by the Executive Committee. Normally these duties shall include preparation
of an annual financial report to be presented at the annual business session
and of meetings of the Executive Committee.
e. The Representative to the Council of Conferences shall act as general
liaison between SEC/AAS and national AAS, through the agency of the Council
of Conferences and with appropriate consultation with the President and
Executive Committee of SEC/AAS. He (she) shall be responsible for the dissemination
and explanation within SEC/AAS of policies, directives, and information
from national AAS bearing on regional affairs and for representing the
interests of the members of SEC/AAS within the national organization.
His (her) position, however, shall no way preclude, prejudice, or replace
necessary dealings with national AAS by the president, Secretary Treasurer,
or any individual member of SEC/AAS.
f. The At Large Members shall perform duties as may be assigned by
the Executive Committee.
g. The Editor of SERAS establishes guidelines for the publication of
material in the journal (which is published annually) , directs the selection
of articles, coordinates revisions (assigning papers to editors for revising,
doing final revisions), and oversees the production process in conjunction
with the business manager (conversion of papers into final format, coordinating
photocopying, arranging for printing and binding) . He or she also appoints
members of the editorial committee and chairs editorial committee meetings.
Section 3. Terms and Methods of Selection
a. The offices of President, Vice President, Representative to the
Council of Conferences, and the At Large Members shall be elective.
The President and Vice President shall serve for one year, and the
Vice President shall automatically succeed to the Presidency one year
after his (her) election. The Representative to the Council of Conferences
shall be elected for such a term and in such a manner as is specified by
national AAS and by Article VII of these bylaws. The At Large members
shall serve for three years each.
b. The Secretary Treasurer shall be appointed by and shall serve
at the discretion of the Executive Committee. This appointment shall be
understood as permanent in nature, to remain in effect until the Secretary Treasurer
either resigns or is replaced for cause.
c. The Editor of SERAS and the Outreach Coordinator shall be appointed
by the Executive Committee for three year terms.
Section 4. Functions and Powers of the Executive Committee
a. The ongoing affairs of the SEC/AAS shall be administered by the Executive
Committee. Subject to such directives and limitations as may be imposed
by the general membership, the Executive Committee shall have the authority
to execute on behalf of SEC/AAS all functions and powers of the organization.
In addition to other functions specified in the bylaws the Executive Committee
shall appoint a Program Chairperson and a Local Arrangements Chairperson
for each annual meeting as far in advance ' of that meeting as possible,
and in no case less than six months prior to its convening. The Executive
Committee shall also appoint such other committees or agents as are necessary
and shall delegate to all its appointees such authority as they require,
supervise their activities, and act upon plans, proposals, requests, and
budgets submitted by them.
b. The Executive Committee shall meet at the time of the annual regional
meeting and shall hold such other meetings as may be necessary, provided
that every member of the Executive Committee be given adequate notice.
It may also conduct its affairs by mail and by telephone. A quorum of the
committee shall consist of a majority of its membership; for purposes of
telephone polling the members voting shall be counted as present. The Executive
Committee shall transact its business by majority vote of those present,
and in case of ties the vote shall be taken as negative. It may adopt rules
governing its own procedures, provided that those rules are not at variance
with these bylaws.
c. Unless clear and specific understandings exist to the contrary all
chairmen, committees, or agents appointed by the Executive Committee shall
serve for one year only.
Section 1. The President shall present at the annual meeting
a report on the activities of SEC/AAS during the year since the last previous
meeting. The Secretary Treasurer's annual financial report shall
be audited at the meeting by three members of SEC/AAS; the auditors shall
be appointed by the President and must be members in good standing of national
AAS but may not be members of the Executive Committee of SECAAS. Copies
of all reports shall be kept on file by the Secretary Treasurer, shall
be provided to members on request, and shall be forwarded when appropriate
to national AAS.
Section 2. The President shall be responsible for preparation
and submission of any additional reports required by national AAS, on
forms and in the manner designated by AAS, Inc., with such advice, assistance,
and timely notification as may be necessary from other members of the
Executive Committee or of the general membership.
Section 1. Election of the new Vice President shall
be conducted at the business session of each annual meeting. Nominations
shall normally be made from the floor but may also be made by mail, to the
current President, at any time prior to thirty days before the meeting.
A majority of the votes cast by those members registered at the meeting and
attending the business session shall constitute election. Should no nominee
attain a majority on the first ballot a runoff shall be held between the
top two candidates.
Section 2. Nominees for the offices of new Representative
to the Council of Conferences and the At Large Members shall also be
elected at the business session of the annual meetings, but only in such
years as may be designated by national AAS or as appropriate for such elections.
The current Representative shall be responsible for advising the membership
of the need for such elections, of the number of nominees needed, and of
particulars concerning the later vote on these nominees by the entire
national membership of AAS, Inc. Only those members of SEC/AAS who are
members in good standing of national AAS may serve as nominees or participate
in their election.
Section 3. Should no annual meeting take place, or should
some special election be required by unusual circumstance, balloting may
be done by mail. For this purpose the Executive Committee shall constitute
an ad hoc Nominating Committee and shall ensure a slate of at least two
candidates for each position to be filled. In such cases the candidate(s)
receiving the highest number(s) of votes shall be declared elected on the
first ballot, the votes counted being those returned of a ballot distributed
to the entire membership.
Section 4. Each year at an appropriate time the President
shall appoint a three person committee of tellers. This committee shall
collect and count ballots and certify the election of officers. In the
case of mail ballots, the Secretary Treasurer shall deliver to the
committee of tellers all mail ballots for counting and certification.
Amendments to the bylaws may be proposed either by the Executive Committee
or by petition signed by ten members of SEC/AAS. All proposed amendments
shall be discussed at the business session of the first annual meeting
following the proposal, after which they shall be submitted by the Executive
Committee to the entire membership by mail poll. Allowing sixty days for
returns, such amendments shall be considered adopted if approved by a majority
of those members returning ballots. Amendments shall be effective immediately
upon adoption unless the amendments themselves provide otherwise.
Section 1. The fiscal year of SEC/AAS shall end December
Section 2. In the event of the dissolution of the SEC/AAS
all assets of the Conference shall be dedicated to an appropriate tax-exempt
organization as determined by the Executive Committee.
Except where otherwise provided for in these bylaws, Robert's Rules
of Order, Revised shall apply.