Office of Research in the UK College of Communication and Information

Resources and Research Policy

College Research Activity (CRA) Awards

The College Research Activities (CRA) Award program is designed to enhance the research enterprise of the College of Communication and Information by assisting faculty in developing and advancing their programs of research, particularly research that is extramurally funded. The source of funding for the CRA account is the indirect costs generated by extramurally funded projects received by faculty in the College, so targeting these funds to enhance success in extramural funding is warranted.

The CRA award program will support (a) faculty research activities, (b) limited international travel, and (c) awards to incentivize grant/contract application submission.  In each case, awards are made contingent on fund availability.  This policy may be revised in future years as warranted by changes in funding climate and budget model.

PLEASE NOTE: The information you need to apply for research project support and international travel appears below in the following sections: Support Categories, Review Criteria, Application Deadlines, and Application Process.  Please read through this information to guide the preparation your application, especially Application Process.  If you still have questions, contact the ADR.


Faculty Research Project Support

Up to $2,000 may be requested for research projects that support extramural grant and contract development. Faculty members need to indicate in their CRA application the targeted source of extramural funding, and their final report to the ADR must indicate the status of the application.  Allowable expenses for research projects include purchase of research supplies (e.g., software, photocopying), research subject payment, research assistant payment, and travel for data collection. Preference will be given to activities furthering the career development of untenured faculty members, then associate professors, and finally full professors. If more than $2,000 is needed for a project, faculty members are encouraged to apply to the Vice President for Research through the Small Research Grants (SRG) mechanism. With approval from the College’s CRA review committee, CRA funds of up to 10% of the SRG budget, but not more than $2,000, may be listed as matching funds on the SRG application. Only one project per faculty member may be funded per fiscal year.

International Travel Funding

Up to $1,000 in travel support may be requested by faculty who are traveling internationally to conferences to present peer-reviewed papers (first or presenting author; if multiple authors from the College are co-presenting, the $1,000 must be shared). The following stipulations apply:

Awards for Extramural Grant or Contract Submission

Effective February 1, 2014, faculty members who submit extramural grant or contract applications meeting certain criteria are eligible to receive a monetary award from the CRA fund. The award will consist of an amount that will be set at the beginning of each fiscal year but that is anticipated to be at least $250.  The award amount must be spent within one year of receipt.



The Associate Dean for Research will monitor grant/contract submissions for the College and make awards on a rolling basis.  For faculty research projects and international travel support, please note the following review criteria, application deadlines and application process.


Faculty Research Project Proposals

The CRA review committee, which consists of a representative from COM, ISC, JAM, and SIS, will review all faculty research project proposals and make funding recommendation decisions to the ADR.  The following criteria will be considered in reviewing applications:

Review committee members will provide a written review of each proposal, noting strengths and weaknesses, investigator qualifications, and appropriateness of budget, and they will provide a priority score ranging from 1 (excellent) to 5 (not fundable).  The ADR will make funding decisions based on the reviews and will provide a summary statement to the applicant along with the funding decision.

International Travel

Applications for international travel will be reviewed by the ADR.  As noted above, to be eligible to receive support for international travel, a faculty member must meet the following criteria:

Assuming fund availability, all requests will receive support.  In the event of a limited budget, the ADR will consult with the applicant’s Chair/Director in making a funding decision.

Awards for Extramural Grant or Contract Submission


Faculty Research Project Proposals

There are three deadlines for research proposals:  June 10, October 10, and February 10.  Funds must be spent within one year of the award.

Applicants must build in sufficient time for review/approval of proposals by their Chair/Director.  In the case of multiple submissions from the same unit, the Chair/Director will prioritize proposals before submission to the Associate Dean for Research.

International Travel

Individual applications for international travel will be accepted on a rolling-receipt basis

Awards for Extramural Grant or Contract Submission

These awards will be allocated on a rolling basis.


Research Proposals

The research proposal is to contain the following:

  1. Cover sheet. (Contact the ADR for a copy of the cover sheet.)
  2. Abstract of proposed work (up to 250 words).
  3. Research plan: Specific aims, background and significance, preliminary studies (if applicable), research design and methods, and a section explicitly addressing how the proposed work will advance your research.
  4. Targeted source of extramural application whose development the project is designed to support.
  5. Detailed budget and budget justification.
  6. Reference section.
  7. Brief biosketch of principal investigator – such as NIH or Community of Science/Community of Scholars.

The research plan (item 3, above) is limited to 5 pages (12-point type, single space).  While IRB approval may be pending at the time of proposal submission for projects involving human subjects, it must be obtained before any awarded funds will be released.  The cover sheet is available from the ADR upon request.  PLEASE be sure to paginate your application, beginning with the abstract as page 1.

All awardees should file a brief report with the Associate Dean for Research detailing the outcomes of the project, including the status of the extramural grant/contract application, within 90 days of its completion.

International Travel

In a memo to the Associate Dean for Research, provide the following information:

Awards for Extramural Grant or Contract Submission

There is no need to apply.  The ADR monitors grant application submissions and will make these awards on a rolling basis.

Submitting IRB Applications

Our IRB now has an electronic submission system. They also have user friendly tutorial videos to help you navigate the system.  You can access the submission system and the videos here:

Exempt applications are accepted on a rolling receipt basis.  Expedited and full applications are due approximately every three weeks.  Visit and click on "Nonmedical IRB Meeting Calendar" to learn when expedited and full review IRB applications are due.

When you complete your application, be sure to list the ADR (Nancy Harrington) as the person who will provide department authorization in the "Signature (Assurances)" section.  Graduate students also need to list their faculty advisors in this section.  Once you submit for signatures, the system will automatically notify the ADR and faculty advisor (if applicable) that an application is ready for review.  If you are preparing an application for expedited or full review, please submit for signatures at least two days in advance to give sufficient time for the ADR to review your application and provide feedback.

Note: If you would like help developing your application, please contact the ADR at least two weeks in advance.

Submitting Grant Proposals

It is the responsibility of the ADR to review and sign off on all research proposals, grants, and contracts - both internal and external. Please be sure to keep the ADR informed of your funded research plans and activities so she/he may facilitate your work as much as possible and ensure that you follow all applicable policies and procedures.

Of particular concern is research space. Major grant proposals in particular may require the allocation of research space beyond what the College already has been assigned. It is imperative that the ADR be given sufficient notice and time to work with upper administration to secure appropriate agreements before final submission of the grant proposal.

Please work with the College Grants Officer and the ADR to determine which approvals you must obtain before formally submitting your proposals.

Use and Scheduling of Research Technology

UK Resources

University of Kentucky Research

The main site for research at the University of Kentucky. This site includes information and links to a wide variety of resources related to academic research.

Office of Sponsored Projects Administration

OSPA submits extramural proposals and receives and administers grants and contracts for research, instructional and service activities. OSPA assists faculty with budgets and other business requirements of proposals; received, reviews and negotiates changes to awarded grants and contracts; serves as a source of information on grant/contract procedures and regulations; and prepares contractual documents when outside consultants and subcontractors are required. The unit also serves the administration of the university by implementing policy decisions affecting grants and contracts, by protecting the university's interests in interactions with sponsoring agencies as well as internal review of grant/contract matters, and by providing information concerning proposal and award activity.

Office of Research Integrity (ORI)

ORI guides the university in developing and implementing policies/procedures which ensure compliance with federal requirements for the ethical conduct of research. ORI provides administrative assistance to three Medical Boards and one Nonmedical Institutional Review Board (IRB) for the Protection of Human Research Subjects, the Radioactive Drug Research Committee (RDRC), and the Institutional Animal Care & Use Committee (IACUC). ORI also advises faculty, staff, and students regarding university and federal regulations; disseminates IRB, RDRC and IACUC application forms; prepares and maintains federally mandated reports; and assists in handling IRB, IACUC, and RDRC reports of noncompliance.

Sponsored Program Development Homepage

SPD assists faculty in securing extramural funding to support their scholarly activities. Specific services include disseminating announcements about funding opportunities; identifying potential funding sources; serving as a liaison with appropriate funding agencies; assisting individuals and groups of faculty in developing programs and proposals; conducting seminars on securing grants and funding strategies; conducting new faculty orientations; and coordinating multidisciplinary research proposal submissions.

External Resources

Community of Science (COS) - Funding resource, expertise database and abstract management system

Community of Science (COS) is the leading global resource for hard-to-find information critical to scientific research and other projects across all disciplines. We aggregate valuable information so you spend less precious time and money searching for the information you need, leaving more time and money for your projects.

AHRQ: Search for Information Form

The Agency for Healthcare Research and Quality's (AHRQ) mission is to improve the quality, safety, efficiency, and effectiveness of health care for all Americans. Information from AHRQ's research helps people make more informed decisions and improve the quality of health care services. AHRQ was formerly known as the Agency for Health Care Policy and Research.

NIST: Project Database

Founded in 1901, NIST is a non-regulatory federal agency within the U.S. Commerce Department's Technology Administration. NIST's mission is to develop and promote measurement, standards, and technology to enhance productivity, facilitate trade, and improve the quality of life.

U.S. Dept of Education Grant Awards - Main Menu

ED was created in 1980 by combining offices from several federal agencies. Its original directive remains its mission today — to ensure equal access to education and to promote educational excellence throughout the nation.

IMLS: Search

The Institute of Museum and Library Services is an independent federal agency that fosters leadership, innovation and a lifetime of learning. IMLS supports all types of museums, from art and history to science and zoos, and all types of libraries and archives, from public and academic to research and school. IMLS expands the educational benefit of these institutions by encouraging partnerships.

CRISP - A Database of Biomedical Research Funded By the National Institutes of Health (NIH)

The National Institutes of Health is the steward of medical and behavioral research for the Nation. It is an Agency under the U.S. Department of Health and Human Services.

NSF - Funding - Award Data

The National Science Foundation (NSF) is an independent agency of the U.S. Government, established by the National Science Foundation Act of 1950, as amended, and related legislation, 42 U.S.C. 1861 et seq., and was given additional authority by the Science and Engineering Equal Opportunities Act (42 U.S.C. 1885), and Title I of the Education for Economic Security Act (20 U.S.C. 3911 to 3922).