Frequently Asked Questions

Eligibility and Registration

> Am I required to attend Commencement
> Who is eligible to participate in the December Commencement Ceremony?

All undergraduate and graduate degree candidates who received their degrees as of August 2014 or December 2014 are eligible to participate in the December 19, 2014 Commencement Ceremony. Some professional degree programs also participate in this ceremony and will receive information from their College.

> Do I need to notify anyone that I am coming to Commencement?

If you are planning to attend the December Commencement Ceremony, please complete the online registration form at www.uky.edu/Commencement. This will allow us to have degree cards prepared for you.

> Is filling out the Application to Graduate form the same as registering for Commencement?

No. The Application to Graduate form does not serve as your reservation for the Commencement Ceremony. To reserve your spot, you must register via the Commencement website or at the Grad Salute event at the King Alumni House.

> Can I leave early during the Commencement Ceremony?

No. If you attend the ceremony, you are expected to stay for its entire duration. Leaving early is a sign of disrespect to your fellow graduates and their families.

 

Ceremony Specifics

> Do I need to check-in upon arrival at Rupp Arena?

All students MUST check in with their college at Memorial Coliseum.

Graduate Student Check-In will begin at 12:30 pm on December 19th.

Check-In for the first Undergraduate Ceremony will begin at 5:00 pm on December 19th.

> How long do the Commencement activities last?

The December Commencement Ceremonies are expected to run between 2 - 2.5 hours depending on the number of graduates who participate.

> Will my name be called?

Yes. Each graduate taking part in Commencement will have their name read aloud as they walk across the stage. In addition, the student's walk across the stage will appear on the video screen with their name and major at the bottom of the screen.

> Etiquette

In order to participate in the Commencement ceremony, graduates must be in academic apparel. During the reading of graduate names, we ask graduates and their guests to be considerate in their applause and celebration so that all names are heard clearly and the ceremony is not disrupted. Cell phones and other electronic devices will need to be turned off during the ceremony so as not to disrupt the event. We also ask that if you decide to register for the Commencement ceremony, you remain in your seat for the entire event. We know that the ceremony is long, but please afford every other student the same respect and honor you deserve.

> Is there a rehearsal? How will I know what to do when I arrive at the December Commencement Ceremony?

There is no rehearsal for the Commencement Ceremony. Instructions for the processional will be given at the time of check-in.

> When will I receive my diploma?

Diplomas will be mailed to degree recipients approximately 90 days after graduation. In order to ensure delivery of your diploma, please make sure you have updated your permanent mailing address on the MyUK portal. If you do not receive the diploma after 90 days, please contact the Registrar's Office at 859-257-3161.

> Where may I find more information about Commencement Honors, such as Summa Cum Laude, Magna Cum Laude, and Cum Laude?

These terms are defined in Section 5.4.2 of the University Senate Rules. These terms are also explained in the Student Rights & Responsibilities Handbook, Part II in Section 5.4.2 (Commencement Honors) at www.uky.edu/StudentAffairs/Code/part2.html. Please note that these honors apply to undergraduates only.

> Will the December Commencement Ceremony be available to watch online?

If you are unable to attend in person, you can still share this special moment by viewing the live stream at www.uky.edu/uknow. Live coverage will begin at 1:00 for the Graduate Ceremony, 5:45 pm for the Undergraduate Ceremony. The webcast will be archived on www.uky.edu/uknow and available for viewing there and on YouTube about a week after Commencement.

> What is #UKGrad?

#UKGrad is a hash tag that is used through www.twitter.com to collect all tweets regarding UK's Commencement ceremonies. To follow the University of Kentucky's official Twitter account, visit: www.twitter.com/UniversityofKy. Search #UKGrad to find all UK Commencement-related tweets.

> Are signs, posters, and banners permitted at Commencement activities?

In the interest of safety and concern for everyone's ability to view your Commencement activities, banners, signs and poster boards are prohibited in Rupp Arena during all Commencement activities.

> Are alcoholic beverages permitted at Commencement activities?

Alcohol is prohibited at all public Commencement activities in Memorial Coliseum.

 

Academic Apparel

> Must I wear a cap and gown?

Participation in the commencement activities requires that you wear appropriate academic attire, the traditional cap and gown. Caps and gowns may be purchased at the University Book Store in the Student Center.

> How can I order my cap and gown for the ceremony?

Caps and gowns can be ordered at the University Book Store in the Student Center or at the Grad Salute event held at the King Alumni House. While there are a variety of commencement-related services and products available at this event, you will only be required to purchase the cap and gown to participate in the Commencement ceremony.

> On which side of my mortarboard do I wear my tassel prior to receiving my degree?

Before undergraduate degree candidates receive their degrees, the tassel is worn on the right side of the mortarboard; after conferral of the degree, the tassel is moved to the left side.

> If I am a Master's or Doctoral degree candidate, is it correct to wear my tassel on the left?

Yes, Master's and Doctoral degree candidates may correctly march in the processional with their tassels on the left, signifying their previous degree or degrees.

 

Accessibility

> Is the December Commencement Ceremony accessible?

Seating for individuals needing special assistance or accommodations will be available at both the concourse level of the Coliseum (enter by Athletics Ticket Office Entrance on Lexington Avenue) or at the Floor Level (enter by Euclid Ave doors).

For attendees in need of assistive devices such as wheelchairs and walkers, it is suggested that personal assistive devices are brought to the ceremony/recognitions from home or arrangements made with local leasing services.

> What if I have an accessibility issue or need additional assistance at Commencement?

Students requiring additional assistance should contact the commencement assistant Shea Henningshea.henning@uky.edu.

> What accommodation has been made for my relative who is hearing impaired?

A sign language interpreter for the hearing impaired will be present during the ceremony.

> Will there be accessible parking?

There are multiple spots around Memorial Coliseum that are identified as handicapped. These spots can either be found in the parking lot across Lexington Avenue from the Coliseum or in the parking lot behind the Joe Craft Center behind the Coliseum. For a map of handicapped parking places, please visit http://www.uky.edu/pts/sites/www.uky.edu.pts/files/pdfs/ukpts-parking-map-disabled.pdf. Because of winter driving conditions and construction projects in the area of Memorial Coliseum, we encourage visitors to allow for plenty of time for travel, parking, and getting to the Coliseum for Commencement activities.

> Will I be able to drop off members of my party?

Yes. If a member of your party is unable to walk the distance from your parking spot to the Coliseum, you may drop them off before finding a parking spot. We encourage you to either use the Lexington Avenue entrance of Memorial Coliseum or pull into the parking lot behind the Coliseum to do so as not to disrupt traffic flow on Euclid Avenue. However, this lot will not have enough parking spaces to accommodate every parking need. We encourage most families to park at the garage on Limestone Street, which can be seen on this map.

 

Family/Travel

> Where may my family and I park?

UK parking will open the lots in the vicinity of Memorial Coliseum beginning at noon on December 19th. Click here for the map of these lots. Also, the parking facility on the corner of Limestone and Euclid will be available to University guests without charge. When you enter the garage, please go ahead and take a parking ticket. However, the parking gates will be raised at 6:00 p.m. and kept open until 10:00 p.m. so you will be able to exit the garage after the commencement ceremony without incurring any parking fees.

> At what time will my family be able to enter Memorial Coliseum for the December Commencement ceremony?

For the Graduate and Professional Commencement Ceremony at 91:30 pm, the doors to Memorial will open at 12.30 pm. For the Undergraduate Commencement Ceremony at 6:00 p.m., the doors to Memorial will open at 5:00 p.m.

> What if there is inclement weather?

In the event of inclement weather, please monitor the Commencement website, www.uky.edu/Commencement or the UK Commencement Twitter feed at #UKGrad. We encourage all Commencement visitors to allow for plenty of time for travel, parking, and getting to Memorial for Commencement activities. IWith winter conditions and construction projects in the area of Memorial Coliseum, we encourage all Commencement visitors to allow for plenty of time for travel, parking, and getting to the Coliseum for Commencement activities.

> Is there a list of hotels or other area accommodations?

The Lexington Chamber of Commerce (859) 254-4447 and/or the Lexington Convention and Visitors Bureau 1-800-845-3959 or (859) 233-1221 can provide a list of lodging and housing.

> Is there any way for my family to know where I will be seated?

A diagram of the seating arrangements for the graduating candidates can be found in the Commencement Program. The diagram shows where the graduates of each college will be seated. For your family to sit nearest to you, they should review the diagram and sit on the appropriate side of Rupp Arena. Copies of the Commencement Program will be available on Commencement Day as your family enters Rupp Arena.

> Does my family need tickets, and how many family members may attend?

Tickets are not needed for the December Commencement Ceremonies. There is adequate seating in Memorial for all guests.

> What is the quickest way to access seating in Memorial Coliseum?

The quickest way to get to your seats in Memorial Coliseum is either through the side entrances on the Lexington Avenue side and the Rose Street side or through the Joe Craft Center to the rear of the Coliseum.

 

Photographs

> Will I have my photograph taken by an official, professional photographer at the commencement ceremony?

Yes, Grad Images will be photographing each graduate as s/he crosses the stage at the ceremony. There is a no obligation to purchase any photographs. You will have the opportunity to order prints after you have seen your proofs.

> How will I receive the proofs of my commencement photograph?

You will receive your proofs via email and direct (U.S. Post Office) mail and via text message. You will be asked to provide your permanent mailing address and a .com e-mail address when you register for the ceremony. Additionally you will be asked to provide your cell phone number so proofs can be sent to your phone.

> When should I expect to receive my commencement ceremony photo proofs?

Proofs are normally emailed to graduates within a week of Commencement. Proofs are direct-mailed to the street address provided within two weeks of Commencement, if you do not place an order via the Internet.

> Who should I contact with any questions concerning my commencement ceremony photos?

You can email Grad Images by visiting their their website, or call toll free at 800.261.2576.

> Is there anywhere for us to share our photos of Commencement?

All graduates, family and friends can submit their Commencement-related photos by submitting them to UK's official Flickr account at www.flickr.com/photos/universityofkentucky or UK's official Facebook Fan Page at www.facebook.com/UniversityofKy.