CCD93 CD-ROM DISC  - Readme.1st

This README.1ST file describes procedures for installing the  
CCD93 program, as well as the structure of this compact disc. 

The Common Core of Data (CCD93) CD-ROM Disc (years 1988-89 to 
1993-94) includes data from the following data files:

	School Universe SY90/91-93/94
	Agency Universe SY89/90-93/94 merged with 
	  Census Fiscal (F33) data FY90-93
	State Nonfiscal SY88/89-93/94 merged with 
	  State Fiscal FY88-93

The search and retrieval interface requires that users enter search criteria 
in specific fields on either the School, Agency, or State database search
screen, in order to limit the number of records for review to a select 
group.  These records (matching the search criteria) can be displayed 
in summary or detail format, and can be printed.  Specific fields may be 
chosen and data exported to be used with other software packages.  There 
are a number of export formats available that can be used with 
spreadsheets, databases, word processing packages, and statistical software 
packages.  

The "How to Use" chapter in the jewel box guide provides a quick explanation
of the functionality of the CD-ROM disc.  For a more detailed explanation
of each of the menu options, refer to the Help on the CD-ROM disc or 
the Installation and Technical User Guide.  There is a version of the 
User Guide available for printing. It is called CDGUIDE.DOC and was created
in Word 6.0.  This file is located in the root directory of the CD-ROM
disc.


			     INSTALLATION

The following are instructions on how to install this program from WINDOWS.  

1.      From the file menu in the Program Manager choose Run.  Type
	the CD-ROM drive letter followed by colon and then type
	"setup".

	For example:  D:\setup

2.      Hit the OK button or press the Enter key.

3.      The dialogue box specifies the amount of disk space
	needed, the disk space available and the default directory.

4.      You can change the directory name by editing the existing
	one.  The directory name should contain the full path
	including the drive letter followed by ":".

Note:   If the CD-ROM reader is on a network, the CCD93 program may not be
	able to locate the CD-ROM installation. In this situation, the CCD93
	program will present the message "Error opening database" when any
        one database is  started. To correct this problem, the appropriate
        .SET file (State, Agency, or School) located in the CCD93 directory,
        or whatever directory was chosen during the installation must be
        edited.  Open the appropriate .SET file (State, Agency, or School)
        in an editor and in every line that references the DataPath, such as;
	
	STRING DataPath="0:\\CCD93\\State\\"

	you must replace the "0" with the letter of the CD-ROM drive.

Example:        If the CD-ROM is attached to the F:\ drive on the network,    
		dataPath in the CCD.SET file should read:
		STRING DataPath="F:\\CCD93\\State\\"

		Remember that all lines referencing the DataPath 
		(in all three databases) must be altered in this way.

Tip:    We recommend placing the "mscdex" command line before the "smartdrv"
	command line in the AUTOEXEC.BAT file. This may enhance the speed of 
	data retrieval from the CD-ROM.

Note:   A message will appear during installation to add " SHARE.EXE 
	/L:500" to your AUTOEXEC.BAT file. Disregard the message if this line 
	already exists in the AUTOEXEC.BAT, or if you have installed either
	Access 2.0 or Windows for Workgroups. In the latter cases, VSHARE.386
	will be added to the AUTOEXEC.BAT and no problems should be 
	encountered when running the CCD93 CD-ROM program.
	
The WINDOWS installation program creates three (3) CCD93 icons (State, Agency, 
and School) and one (1) Table Generator icon in the program group called
"Common Core of Data 93".  Select a database and click on its corresponding
icon to start the program.  The setup program also creates a Table Generator
icon.  Clicking on this icon will start up the Table Generator.

The CCD93 DISC requires approximately 3.0 MB of free disk space.  An
additional 4.0 MB of disk space is required for programs and files.

Note:   When performing a seach query, there may be times when no data is 
	reported in the display screens. This may be due to a couple of 
        factors. In certain cases, information was not reported in the 
	surveys. In other cases, there is no information for the requested
	year. An example would be when selecting Agency dropouts. If a year 
	before 1992 is selected, there will be no data because dropout 
	statistics were not included before 1992.

The following list of subdirectories and files describes the contents 
of this CD-ROM disc.


Directories

Root
								   
  README.1ST                    Readme file
  CDGUIDE.DOC                   CD-ROM Installation and Technical User
                                Guide in Word format
  TABLEGEN.DOC                  CD-ROM Table Generator User Guide in
                                Word format
  CD-ROM Program Files          Proprietary use by CD-ROM software


Subdirectories

  \DOCUMENT.CCD                 Common Core of Data Documentation
		
	 \INSTRUCT.CCD
	  CCD_NCES.MNL          CCD Instruction Manual

	 \STATE
	  FISCAL.WP             State Fiscal Documentation in WP5.1
          FISCAL.TXT            State Fiscal Documentation in ASCII
	  STAGG.WP              State Aggregate Documentation in WP5.1
          STAGG.TXT             State Aggregate Documentation in ASCII
	  FISCINST.WP           State Fiscal Insructions in WP5.1
	  COVER.WP              CoverSheet in WP5.1

         \LAYOUTS               File layouts in ASCII format -- includes 
				the 8-character variables name, type, 
				width, and description.  These layouts 
				may be useful when exporting, especially 
				when using the Fixed Field format.
	  
          SCHOOL.TXT            School database layout in ASCII.
          SCHOOL.DOC            School database layout in Word.
          AGENCY.TXT            Agency database layout in ASCII.
          AGENCY.DOC            Agency database layout in Word.
          STATE.TXT             State database layout in ASCII.
          STATE.DOC             State database layout in Word.


  \AGENCY                       Proprietary use by CD-ROM Software.
  \SCHOOL                       Proprietary use by CD-ROM Software.
  \STATE                        Proprietary use by CD-ROM Software.

  \ADOBERDR
          ACROREAD.EXE          Adobe Acrobat Reader.

  \HANDBOOK                     Financial Accounting Handbook files.



  The Financial Accounting Resource Disk

The Financial Accounting Resource Disk (an electronic version of three linked
documents: National Public Education Financial Survey, The National Public
Education Financial Survey Instruction Booklet, and The Financial Accounting
for Local and State School Systems 1990 guide) is a new addition to the CCD93
CD-ROM. This version of the Financial Accounting Resource Disk is strictly a
Prototype. Any comments or opinions regarding the Financial Accounting
Resource Disk prototype are welcome and should be sent to
NCESINFO@INET.ED.GOV (Internet).

The purpose of the Financial Accounting Resource Disk is to assist school
districts in preparing their comprehensive annual financial reports (CAFRs)
that are submitted to the respective State departments of Education and to
ensure that education fiscal data can be reported in a comprehensive and
uniform manner.

This Financial Accounting Resource Disk is designed to allow the user quick
and easy access to the National Public Education Financial Survey, The
National Public Education Financial Survey Instruction Booklet, and the
Financial Accounting for Local and State School Systems 1990 guide. By
starting with the Financial Survey, the user is able to "drill down",
through the use of "jumps", into the Instruction booklet and the Accounting
Guide for more in-depth explanations and instructions. This will allow the
user to quickly find the answers needed in order to expedite the completion of
the financial survey.

The Financial Accounting Resource Disk is in the Portable Document File
(.pdf) format. To view the Financial Accounting Resource Disk, the user must
first install the Adobe Acrobat Reader which supports the (.pdf) format. To
install the Adobe Acrobat Reader from the Program Manager, choose Run from
the File menu, type (Your CD-ROM Drive Letter):\ADOBERDR\ACROREAD.EXE and
press Enter.

To view the Financial Accounting Resource Disk from the Adobe Acrobat Reader,
choose open from the File menu, and select the file COVER.PDF from the
following directory, (Your CD-ROM drive):\HANDBOOK\.