Technical FAQ - Updated for Word 2007
Answers to common questions about creating a PDF ETD.
Note that
the Help documentation with the new Word is pretty good. Click the little
blue question mark in the upper right hand corner of the application to access
help. Includes links to video help on the web!
- Note that you must work on a machine with both Word and full Acrobat
installed. The free Acrobat Reader program is not sufficient to create
PDF documents from Word. If full Acrobat is installed, you will see an
additional tab for "Acrobat" within Word:
Full Acrobat is available in all the student computer labs on campus on select machines only. Ask the lab manager. Note that you need the full Acrobat, not just the Word 2007 add-in. The add-in will create a PDF but does not support advanced features required for ETDs.
- How do I create sections (for page numbering)? To
use different page numbering within your document, you need to insert section
breaks. Each section can have a different kind of page numbering.
On the Page Layout tab, in the Page Setup group, click Breaks.
In the Section Breaks group, click the section break type that fits the type of formatting change that you want to make.
- How do I format page numbers differently in the different sections? By
default, the footer in a new section is "Linked" to
the previous section - it will be formatted the same as the previous section.
If you want to change formatting for each footer independently, you need
to break that link.
Click the "Insert" menu. Find the "Footer" icon and use the drop menu under that to choose "Edit Footer". Click the "Link to Previous" button to turn it off.
- How do I insert a landscape page with portrait page
number orientation?
Remember to toggle off “Link to Previous” on landscape page (section) AND the very next page or section. So you are segregating the landscape section from the others.
NOTE: This may not be the best or most efficient method, but it works!
Remove the current footer from the landscape page. Then choose the "Insert" tab, then insert "Footer". Choose the default style "Exposure" which positions the footer in almost the right spot.
Double-click on the bottom of the page (not where your footer is now, but where the normal footer space is on the page) to enter edit mode on the footer.
Right-click on the “Chapter One” field and choose “Edit Field”. Change the field designation from “StyleRef” to “Page”. Delete the remaining text from the footer. The horizontal line won’t delete. That is a border not a line. (How would you know that? You wouldn’t.) Right-click on your page number, choose “borders and shading” from the pop-up menu and select “none”. The line should go away. Select your page number and right click. Choose the line centering icon
to move your page number to center alignment. Do
any additional font formatting to make the page number match your other page
numbers.
- How can I set up my Word document so that the PDF bookmarks are
generated automatically? If
you use Word Headings appropriately
(e.g., mark chapter titles and subtitles with a Heading style), your bookmarks
in PDF (required by the Graduate School) will be generated automatically.
Bookmarks can also be edited in Acrobat after the conversion. See this
page for more information: http://www.shaunakelly.com/word/numbering/UseBuiltInHeadingStyles.html.
To choose which Headings are used for bookmarks, alter your PDF Conversion
Settings:
Using headings in Word will also let you generate your table of contents automatically.
- How do I set my PDF to open to Bookmark View? In
Acrobat (not Word), select Document Properties:
- Why are the margins in my printed PDF wrong? Your version
of Acrobat may be set to scale the page when printing. See this
explanation about how to change this setting.
- Any other good sources for help?
- BYU's ETD site has an excellent PDF guide and video clips with "how to" help.