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eUreKa! Student Travel Reimbursement
Policy
Online Application
The purpose of the eUreKa! office is to provide coordination and
leadership for many programs at UK that are designed to encourage
and support undergraduate research, scholarship, and creativity.
eUreKa! offers undergraduate students a limited amount of travel
funds through an application process. The purpose of these funds
is to help students gain experience in showcasing their work at
and participating in professional conferences on a national scale.
Keep in mind that research takes place in many different forms and
in all disciplines. The study of social problems, the creation of
a piece of fiction or poetry, the study of a scientific theory or
a historic period of time, and the solution of engineering and mathematical
problems all qualify as research, among many other activities.
Students may apply for travel scholarships to attend national and
professional conferences or competitions within the United States.
To be eligible, a student must:
• be a full-time undergraduate student at the University
of Kentucky
• have a faculty sponsor
• be registered for the conference or competition
• present (i.e., paper, poster, research, performance) and/or
participate (orally).
Travel funds may be available to assist with transportation expenses,
lodging, meals, conference registration, and incidental costs (e.g.,
tips, baggage transfer), subject to the University’s travel
reimbursement regulations. All awards are subject to conditions
set by the University of Kentucky and the eUreKa! office.
Travel funds are available on a first-come, first-served basis.
Therefore, each applicant should submit her or his application as
early in the fiscal year as possible, and well in advance of the
proposed travel. The application will be reviewed and the applicant
will be notified of approval by phone and/or email, as soon as possible.
Upon return from the trip, all itemized receipts must be submitted
to the eUreKa! office (115 Bowman Hall) for processing. UK travel
regulations state that payment for a meal requires the claimant
to be in travel status for the entirety of the frame established
for that meal (in other words, if one doesn’t leave, or arrives
at, home in time for a meal, that meal cannot be reimbursed, even
if it was not eaten at home). Maximum cost for food authorized for
reimbursement per day is:
Breakfast $7.00
Lunch $8.00
Dinner $16.00
*** ONLY itemized food receipts will be approved for reimbursement
***
For more information on this travel reimbursement policy please
contact Evie Russell at 257-6420, Evie.Russell@uky.edu,
Dr. Tannenbaum at 257-5644, rst@uky.edu,
or Bessie Guerrant at 257-6322, bguer00@email.uky.edu.
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