How do I stop payment on a check?
- Contact Helly Cenderawaty in the General Accounting department with the check number and date. For more information about stop payments and voided checks, follow this link to the General Accounting FAQ.
How can I tell if a DAV has been paid?
Follow this link to the Human Resource Training Calendar for FRS training
- You will need access to FRS to search the following screens for payment information:
- Screen 1A2 (Name Search) - Search for Vendor Number information by name.
- You will need the vendor number to view the following screens:
- Screen 113 (Vendor Analysis) - Information on current month or unreconciled payments to vendor (in order of oldest payment to newest payment).
- Screen 118 (Duplicate Invoice) - Shows information on most recent invoice payments made (in order of newest to oldest).
- You will need the account number to view the following screens:
- Screen 023 - Current month transactions by account number.
- Screen 02S - Current Month Transactions including the second reference (voucher) number.
- Screen 02P - Prior month transactions by account number (user specifies which month).
- Screen 02R - Prior month transactions by account number (user specifies which month) including the second reference (voucher) number.
- Screen U81 - Subsidiary Ledger Account Information.
What do I do if I do not recognize a DAV charge on my monthly ledger sheet?
- Contact Scott Marksberry and reference the FIRST & SECOND reference number from your ledger sheet. Ask her to fax or mail a copy of the transaction to you. If the charge does not belong on your account contact Donna Whitaker.
How do I pay an Honorarium; Independent Contractor; Consultant; Guest Speaker, etc?
Agreement Between Independent Contractor and Client(UK)
When do payments require tax reporting?
- Nonresident Alien Payments
- All payments to nonresident aliens except reimbursements for expenses must be reported to the Internal Revenue Service. The following items may be required for payments to Nonresident Aliens:
- Copy of Visa
- I-20 or IAP-66
- I-94
- W-8Ben form
- 8233 form (3 copies for service payments)
Please note the following special situations for nonresident alien payments:
- Awards always require Federal tax withholding of 30% and State tax withholding of 6%. The IRS stipulates that awards given to employees, friends of the University, and students are not exempt under any tax treaties.
- Additional Statements obtained from Accounts Payable must accompany payments to students, teachers, researchers or trainees for service related disbursements. Attach a copy of the Statement, based on the nonresident alien's Visa status and country of residency, to each of the copies of the 8233 forms to be submitted for payment.
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Any of the following payments to U.S. citizens or resident aliens will require tax reporting and appropriate documentation attached to the paying document:
- Rents paid to an individual
- for equipment, pasture and real estate rentals.
- Royalty payments
- literary or other.
- Prizes or Awards
- received in recognition of past accomplishments if the winners were required to enter a contest or if they are expected to perform future service and the payee does not transfer the money to a charitable organization or governmental unit.
- punitive damages paid in law suits.
- payments for deceased employee wages paid to estate or beneficiary.
- scholarships not used for tuition and books.
- any other income paid to an individual that is not reported under any other topic in this list.
- Medical or Health Care Service
- including payments made to doctors, hospitals, ambulances, nurses, therapists or any other person that performs medical care services.
- Non-employee Compensation
- fees, commissions, prizes and awards for services performed, reimbursements for expenses that did not include receipts, reimbursement of travel expenses without receipts, research subject payments, attorneys' and accountant's fees for professional services, referral payments, payments for parts and materials used to perform services, entertainers, visiting speakers, consultants, etc.
- Attorney Payments
- fees paid for attorney services
For more information concerning the above payments contact Melanie Rizk at 257-5440.
Who turns in 1099-MISC tax information to the IRS at the end of a tax year?
- The Accounts Payable department turns in the information by the end of February for the previous tax year. 1099-MISC forms are mailed to everyone who will be reported to the IRS by January 31st.
Who is responsible for deciding if tax reporting is required?
- The ultimate responsibility lies with the department. Accounts Payable retains the right of audit and review of all documents processed. The department should provide information detailing the reason and events that caused the payment.
Further information about 1099-MISC can be obtained by contacting Melanie Rizk.
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