Sponsored Projects Accounting, Office of the Controller & Treasurer, University of Kentucky

Sponsored Projects Accounting
maintains the chart of accounts for sponsored projects and students financial aid; supervise the Faculty Time and Effort Certification System; prepares the Facilities and Administrative (F & A) cost proposal; reviews, monitors and approves the service and recharge center rate applications; prepares and submits internal and external financial reports; and prepares and submits invoices and collects receipts for the University of Kentucky in accordance with federal, state, and sponsor regulations.

SAP HELP/HINTS:
• SAP Information: The "BudRule Cross Walk"
• General Ledger Accounts (GL)
• FRS-SAP Account Cross-Reference Guide

2008 Fiscal Year Closing
SPA Year End Reminder FY08

Quick Links

• Integrated Resource Information Systems (IRIS)

• IRIS-Grants Management (GM) Information
• IRIS-Faculty Effort System (FES)

• Business Procedures Manual (BPM)
• BPM-Faculty Effort System (FES)
• FES Faculty Payment Policy Announcement #8

• All Payroll Schedules
• Current Payroll Schedule

• Service Centers & Recharge Operations Policy
• Service Centers & Recharge Operations Contacts
• Facilities and Administrative Cost Agreement

• H1B Visa Procedures
• Hazard Waste Recharge Information

• Office of Sponsored Projects Administration (OSPA)

• Staff Directory
• Contact List

• Cost Transfer Policy

• Journal Voucher (JV) Explanation Form
• Sponsored Projects FAQs

• Cost Sharing Guidelines

• DS2 Approval Letter from DHHS-DCA
• University of Kentucky's Cost Accounting Standards Board Disclosure Statement (DS2)

• UKRF 2007 Financial Statement

• UK A-133 Audit of Federal Expenditures for fiscal year 2004

• UK A-133 Audit of Federal Expenditures for fiscal year 2005
• UK A-133 Audit of Federal Expenditures for fiscal year 2006
• UK A-133 Audit of Federal Expenditures for fiscal year 2007

Sponsored Projects Accounting Department responsibilities:

Establish new WBS Elements in SAP

Process all budget revisions, attribute changes in SAP

Prepare and submit invoices to sponsors for reimbursement of expenditures

Prepare and submit standard, federal financial reports to sponsors as required

Collect information and report cost sharing obligations to sponsors as required

Review all cost transfers to and from WBS Elements

Assist principal investigators & business administrators in processing cost transfers that comply with Federal, State and University policies

Provide guidance to principal investigators & business administrators regarding corrective actions needed on WBS Elements

Provide guidance and information on management of mandatory cost sharing

Prepare and submit final financial reports to sponsors

Maintain database of accounts receivable

Review all departmental check transmittals depositing funds to WBS Elements

Receive and process payments from sponsors

Prepare letter of credit reimbursement requests

Prepare quarterly letter of credit reconciliation reports

Prepare University of Kentucky Indirect Cost Proposal

Negotiate with the Department of Health and Human Services to establish the indirect cost rate

Process Distribution of Effort (DOE) forms

Provide assistance and information for utilizing the Faculty Effort System

Review UK Service and Recharge Center Charges

Prepare Annual A-133 Audit of Federal Expenditures

UK | Office of the Treasurer

Sponsored Projects Accounting Department responsibilities:
	Establish new WBS Elements in SAP Process all budget revisions, attribute changes in SAP Prepare and submit invoices to sponsors for reimbursement of expenditures Prepare and submit standard, federal financial reports to sponsors as required Collect information and report cost sharing obligations to sponsors as required Review all cost transfers to and from WBS Elements Assist principal investigators & business administrators in processing cost transfers that comply with Federal, State and University policies Provide guidance to principal investigators & business administrators regarding corrective actions needed on WBS Elements Provide guidance and information on management of mandatory cost sharing Prepare and submit final financial reports to sponsors Maintain database of accounts receivable Review all departmental check transmittals depositing funds to WBS Elements Receive and process payments from sponsors Prepare letter of credit reimbursement requests Prepare quarterly letter of credit reconciliation reports Prepare University of Kentucky Indirect Cost Proposal Negotiate with the Department of Health and Human Services to establish the indirect cost rate Process Distribution of Effort (DOE) forms Provide assistance and information for utilizing the Faculty Effort System Review UK Service and Recharge Center Charges Prepare Annual A-133 Audit of Federal Expenditures

337 Peterson Service Building
Lexington, KY
40506-0005
Phone: (859) 257-3662
Fax:(859) 323-1947

Last modified: June 15, 2008
Copyright 2008
Sponsored Projects Accounting comments to: K. Hall