Curriculum and Instruction grad student forms and procedures

• GS Visiting Graduate Student Form (PDF)
• GS Petition Form: Undergraduate Seeking Enrollment in a Graduate (600-level) Course (PDF)
• GS Petition Form: Graduating Seniors as Part-time Graduate Students (PDF)
• GS Concurrent Master's Degrees Program Plan of Study (PDF)

• College of Education Registration Update
  Use this electronic form if you were previously admitted, but you have laid out a semester or two.  After your admission is reactivated, you will be able to register for classes at the same time as newly admitted students.  No fees are assessed for readmission.
• EDC Transfer of Credit
  RTF [57.8 KB]      PDF [215 KB]
  This EDC form verifies that your advisor approves that the courses you wish to transfer are applicable to your planned program of studies.  The office of the Director of Graduate Studies will use this form to generate the official transfer of credit form required by the Graduate School.
• EDC Independent Study Contract
  RTF [32.8 KB]      PDF [117 KB]
  Students may enroll in EDC 781 and/or EDC 791.  These are variable credit courses with 1-3 credit hours. They may be repeated for up to 6 credit hours.
• GS Add Drop Worksheet (PDF)
• GS Extension of Incomplete (“I”) Grade (PDF)
• GS Petition for Post Mid-term Withdrawal from Classes (PDF)
• GS Repeat Option Form (PDF)
• GS Credit Overload Form (PDF)
• REG Name Change Affidavit
• REG Address Update
• REG Transcript Request
• REG Residency Information

• EDC Guidelines - Doctoral Degree Phases
  Save it.  Print it.  Read it!  If you lose your copy, you can always come back here for another one.
• GS Doctoral Advisory Committee Request Form
  Doctoral students are assigned an advisor for the first 18 credit hours of graduate work.  Upon completion of these 18 credit hours, students must choose a dissertation director and form a committee.  In addition to the chair, your committee typically includes two additional graduate faculty members chosen from the Department of Curriculum and Instruction and one additional graduate faculty member chosen from another department within the College of Education.  This core committee should remain unchanged for the duration of your program.
• Curriculum Contracts
  Your next step is to work with your committee to plan the remaining coursework and to plan for your qualifying examination.
  • Instruction and Administration, Mathematics Education
  • Instruction and Administration, Instructional Systems Design
  • Instruction and Administration, all other areas
• GS Request for Qualifying Examination
  If you plan to receive residency credit hours for EDC 749 or 769, you must pass the qualifying exam within six weeks of the beginning of the semester or within three weeks of the beginning of the second summer session.
• GS Preparation of Theses and Dissertations
  You are now an official doctoral candidate and you're ready to start writing.  These guidelines are updated periodically.  Be sure you are working from the most recent edition.
• GS Notification of Intent to Schedule a Final Doctoral Examination
  Submit this form eight weeks in advance of the proposed week of your defense. Do not indicate an exact date and time.  The graduate school will search for a suitable outside examiner.  You will then work with your core committee and your outside examiner to set the exact date and time of your defense.
• Now you are prepared to move ahead to graduation.

• EDC Teaching and Research Assistantships
  RTF [180 KB]      PDF [281 KB]
  We begin reviewing applications for teaching assistantships in April for funding to begin in the fall semester.  However, applications are accepted throughout the year.  Availability and renewal depends upon classroom teaching and research needs, and priority is given to students enrolled in our degree programs.  Full-time assistantships involve about 20 hours of job duties and include a stipend, full tuition waiver and student health insurance.
  Contact:
  Director of Graduate Studies
  305 Dickey Hall
  University of Kentucky
  Lexington, KY 40506-0017
  (859) 257-9174 [phone]
  (859) 323-1602 [fax]
  e-mail
• UK College of Education Scholarships and Fellowships
  Deadline is mid-February for funding to begin in the fall semester.
  Contact:
  Academic Services and Teacher Certification
  166 Taylor Education Building
  University of Kentucky
  Lexington, KY 40506-0001
  (859) 257-7971 [phone]
  (859) 323-3887 [fax]
• UK Graduate School Fellowships and Awards
  Refer to the Fellowship Calendar to determine deadlines. 
  Some awards are self-nominating while others require nomination by the Director of Graduate Studies.
  Contact:
  Graduate School Fellowship Office
  Gillis Building
  University of Kentucky
  Lexington, KY 40506-0033
  (859) 257-3261 [phone]
  (859) 323-1928 [fax]
• UK Graduate School Student Support
  The deadlines for student travel support can be as early as three months before your planned travel.
  Student Support awards up to $400 (domestic travel) and $1,000 (international travel) are available for currently enrolled degree seeking students who are presenting at a professional conference or for research or research related travel.
  The Dissertation Enhancement Award supports post-qualifying examination doctoral candidates with amounts up to $3,000 for research conducted at a site distant from campus.
  The Commonwealth Incentive Award grants $500 - $1,000 for graduate students who are presenting research at a premier conference affiliated with the student's discipline.
  Contact:
  Graduate School Fellowship Office
  Gillis Building
  University of Kentucky
  Lexington, KY 40506-0033
  (859) 257-3261 [phone]
  (859) 323-1928 [fax]
• UK Financial Aid
Contact:
Financial Aid
128 Funkhouser Building
Lexington, KY 40506-0054
(859) 257-3172
(859) 257-4398

• Dissertation and thesis defenses, oral portfolio prentations and written comprehensive examinations are all referred to as "final examinations" by the Graduate School.
• You must have completed your coursework or be in your final semester of coursework in order to schedule a final exam.
• You may not sit for any exam if you have missing or incomplete grades on your transcript unlelss you present the Director of Graduate Studies with a valid reason to petition the Graduate School on your behalf.  You may not sit for an exam if you are on academic probation.
• Examinations may only be scheduled on days when classes are in regular session.  Academic holidays, final exam week, dead week and semester breaks cannot be scheduled.  Refer to the Registrar's academic calendar for deadlines, academic holidays and other dates.
• Attach a copy of your transcript printed from WebUK when scheduling an examination.  This will be helpful to both your advisor and Director of Graduate Studies.
• Refer to our guidelines for your program for detailed information including answers to our most frequently asked questions.  Print a copy of this pdf file for your information.

• EDC Guidelines - Doctoral Degree Phases
• GS Doctoral Advisory Committee Request Form
• GS Request for Qualifying Examination
• GS Preparation of Theses and Dissertations
• GS Notification of Intent to Schedule a Final Doctoral Examination
  Submit this form eight weeks in advance of the proposed week of your defense. Do not indicate an exact date and time.  The graduate school will search for a suitable outside examiner.
• GS Application for Degree
  This pdf form replaces the "blue cards".  Submit the form to the Director of Graduate Studies in advance of the application deadline.  If your examination occurs before the deadline for filing the GS Application for Degree, you must submit both the Application for Degree and Request for Final Doctoral Examination form no later than two weeks before the final examination.
• GS Request for Final Doctoral Examination
  and
  GS Dissertation Approval Sheet
  The Dissertation Approval Form requires signatures of a majority of your committee as well as the Director of Graduate Studies.  You will take these forms along with a final draft of your dissertation to the Graduate School, Gillis Building, for a preliminary check of your dissertation format.  Call 859-257-4614 to schedule an appointment.  You or a representative must be present while this draft is checked.  Upon approval, you will submit this copy of the dissertation to your outside examiner.

• EDC Guidelines - Master's Degree Graduation
  Print a copy of this pdf file for your information.  It includes detailed information and procedures as well as dates and committees for the written comprehensive exams.
• GS Application for Degree
  This pdf form replaces the "blue cards".  Submit the form to the Director of Graduate Studies in advance of the application deadline.  If your examination occurs before the deadline for filing the GS Application for Degree, you must submit both the Application for Degree and Master’s Verification Form no later than two weeks before the final examination.  The degree, degree code, program and major code will be found on the Master's Verification Form for your program.
• EDC Master's Verification Forms
  Complete this form in consultation with your advisor and submit to the Director of Graduate Studies no later than two weeks prior to your exam.  If needed, a copy will be sent to you to include with your teacher certification application.

  Elementary Education Master of Arts in Education RTF [254 KB]      PDF [371 KB]	Reading Master of Arts in Education RTF [337 KB]      PDF [381 KB]
  Middle School Education Master of Arts in Education RTF [229 KB]      PDF [273 KB]	Instructional Systems Design Master of Science in Education Plan A - Thesis option: RTF [291 KB]      PDF [580 KB] Additional GS Forms: Thesis Approval Form Electronic Thesis Approval Form Preparation of Theses Guidelines Plan B - Non-thesis option: RTF [253 KB]      PDF [351 KB]
  Secondary Education Master of Arts in Education Master's with Initial Certification, all subject areas RTF [226 KB]      PDF [248 KB]
  Secondary Education Master of Arts in Education Advanced Certification, all subject areas except math and science RTF [260 KB]      PDF [327 KB]
  Secondary Education Master of Science in Education Advanced Certification, math and science only RTF [242 KB]      PDF [333 KB]

• GS Final Examination Recommendation
  We will complete and submit this form for you using the information you provide on the Master's Verification Form.  The Graduate School will issue an official examination card to the Director of Graduate Studies.  You and your committee members will be notified and reminded of the exam date and time.  Please contact us if your exam is only a few days away and you have not been notified that the exam card has arrived.

• Doctoral students must have successfully defended their dissertation before May commnencement in order to participate.
• Master's degree candidates may walk in commencement even if course work is still in progress in the following summer or fall terms.  However, it is the responsibility of the student to contact Ms. Traynor to inform her of your interest in participating.  You must also meet all deadlines for commencement including the deadlines for ordering caps and gowns.

• UK Registrar Commencement
  This page includes general information about commencement including information for family and friends who may be attending commencement.
• UK Graduate School Commencement
  This page includes information about ordering caps and gowns and other information specifically for students who will be earning graduate degrees.

Content by Betty McCann - Updated on May 16, 2008 11:43 by the webmaster