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Policy and Procedures for Society
of Counseling Psychology (SCP) LISTSERVs
February 28, 2007: Executive Board voted unanimously
to approve SCP LISTSERV Policy Statement submitted by Linda Subich, Director
of the Communications and Technology Board:
- Subscribers to SCP sponsored LISTSERVs must be members of SCP and/or
the relevant SCP group responsible for the LISTSERV (e.g., section,
STG)
- Members of governance LISTSERVs (e.g., Treasurers LISTSERV) are
approved for addition by the VP for Communications based on conversation
with the presidential trio and consultation of the SCP governance
roster.
- Members of other LISTSERVs are approved for addition by the Communications
Officer (or otherwise designated LISTSERV coordinator) who makes
the recommendation to add an individual based on whether the person
is on the group’s current membership roster. Limiting
subscribers to group members means the dialogue is among fellow professionals
and the chance of unwanted spams is reduced.
- Occasionally, a person with special skills or expertise who is
not a group member may be invited or allowed to subscribe.
The local LISTSERV Coordinator makes such decisions.
- Annually, the Coordinator of SCP LISTSERVs will prompt individual
LISTSERV coordinators with a subscription list for their LISTSERV so
that they may recommend deletion of persons who are no longer members
(or in the case of governance LISTSERVs, additions of appropriate persons).
- Blind subscriptions are not allowed; all LISTSERV subscribers must
be identified by name (not just by e-mail address).
- New subscribers to LISTSERVs will receive a standard set of welcome
and procedural statements that will be developed by the Coordinator
of SCP LISTSERVs and will include APA LISTSERV policies, how to post
to the LISTSERV, how to unsubscribe from the LISTSERV, LISTSERV courtesy
reminders, and a copy of the Division’s policy regarding LISTSERV
research (see below).
- Division policy regarding the use of any SCP LISTSERVs
to distribute surveys and research opportunities is that such requests
should be handled by LISTSERV managers (or the person designated to
do so by the owner(s) of the LISTSERV) in a cautious manner with sensitivity
to both ethical and pragmatic matters. For a research request
to be granted, at minimum, the requestor should provide the following
for evaluation by the LISTSERV manager (or the designated research
request manager): a description of the research, its methods
and its purpose, and a URL or approval file number as proof of local
IRB approval of the research. It is suggested that only research
that is deemed relevant to LISTSERV members be approved. It
is also suggested that research that is web-based and needs only
a link to a web address is preferable to research with attachments
or embedded questions; the latter options may contribute to LISTSERV
clutter due to respondents hitting the "reply" button. Finally,
LISTSERV managers (or the designated research request manager) should
monitor the flow of requests forwarded to LISTSERV members and be
sensitive to the demands made on members' time and mailboxes.
- Archives
on each LISTERV must be available to all subscribers. The use of archives
provides a history of the issues discussed on the LISTSERV that may
enrich future dialogues on the same or similar issues.
SCP LISTSERV procedures
- The default procedure to institute a new LISTSERV is that a request
is made to APA Division Services and they set up the structure. New
LISTSERVs may be opened once a Section or SIG has been recognized by
the Executive Board. Once that approval is obtained, the person instituting
the LISTSERV must go to the APA website http://www.apa.org/about/division/appendix11.html or
go to the Word
document and submit their request to APA Division Services.
- Each LISTSERV must have a designated SCP owner (i.e., LISTSERV Coordinator)
who is part of the group represented by the LISTSERV. This Coordinator
manages the LISTSERV and is the point of contact for and transmitter
of requests for subscription and for unsubscription. These requests
are forwarded to staff at APA Division Services. Local LISTSERV
Coordinators also ensure that SCP LISTSERV policies and procedures
are followed by their subscribers.
- A LISTSERV may be decommissioned by obtaining the Executive Board’s
approval and contacting the APA Division Services Office.
Below you will find a list of LISTSERVs of various SCP
groups. If you are a member of the LISTSERV to which you want
to send information, all you need to do is address your email to
LISTNAME@LISTS.APA.ORG
If you are not a member of a particular LISTSERV, you may subscribe to the specific
LISTSERV by sending mail to the "LISTSERV owner/coordinator"
and request your subscription.
If you are a member of a LISTSERV that ends with “lists.apa.org,” you
can check to see who else is a member of that LISTSERV. To do so,
address an email to LISTSERV@lists.apa.org. Leave
the subject of your email blank. In the body of the email type “rev” (without
the quotes) followed by a space and then the name of the LISTSERV that
appears prior to the @ sign. Be sure to turn off any automatic
email signatures before sending your message. Shortly thereafter, you
will receive a list of all the members of that particular LISTSERV.
Any questions about updates to this master list of SCP LISTSERVs should
be sent to Bill Stilwell
Society for Counseling Psychology homepage
Society for Counseling Psychology Governance is presented in a large
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