Web Policy
(development, maintenance, and evaluation)

Goals: The College of Education's website is intended to develop, present, expand, and evaluate the information available to students, staff and faculty of the College and to promote information growth and dissemination within the College, the University, the Commonwealth and the virtual world. The college's website must adhere to federal and state laws and university policies. In compliance with section III.D.2. of the University of Kentucky web policy regarding photographs, the "authorization of use" form is available (PDF).

Webmaster: The role of the College Webmaster is to engage in activities which promote the purpose and goals of the website.

The designation of a Webmaster is crucial to the successful evolution of the College's website development. With departments, units, projects, courses, and related information, the college's website contains approximately two thousand webpages, so development, construction, maintenance, and evaluation are beyond the capabilities of a single individual. In other words, the work of the Webmaster includes technical, artistic, content and managerial issues. These different issues require cooperation among several people, e.g., expansive technical skills, creative and artistic skills, awareness of appropriate content, and managerial skills. Since the work of the webmaster is a combination of a creative director, technical facilitator, and skilled resource manager, we realize that no one person has the repertoire of skills nor the time to respond to the multiple needs offered by the student, staff and faculty constituencies. Accordingly, for the College, we have adopted a three-person team within the college to collectively conduct the work of the "Webmaster".

The webmaster team meets on a regular basis to discuss creative, technological and administrative matters. Within the team, the practice is: (1) to initiate discussion of page changes, (2) to simulate the impact of the changes, (3) to examine the pages for federal, state, and university web-policy matters (e.g. for ADA compliance, all tables must be defined in terms of percentage rather than pixels, and all graphics need "alt" tags), (4) to make recommendations for page modifications, and (5) to resolve any discrepancies prior to installing the pages.

The webmaster team provides services in a prioritized order: (1) College administrative information management (e.g., policy, procedures, deadlines and accreditation), (2) page maintenance, (3) new course page development, (4) grant page development and maintenance, and (5) affiliated agency page development and maintenance.

The webmaster team reports to the Associate Dean for Research and Graduate Studies. Any information not originating from a department chair or their Point-of-Contact (POC) representative (e.g., college calendars, news scroll, etc.) falls under the aegis of the Associate Dean for Research and Graduate Studies.

Websupport: Webpage content and subsequent development, construction, maintenance and evaluation must start at the Departmental or Unit level. Accurate and current content is the hallmark of a strong website and this relies on the expertise of the content author. Since any webpage development occurs over a period of time, the assignment of a departmental level faculty or unit POC is essential to the successful evolution of webpages. The POC will serve as a liaison between the webteam and the department or service unit, channeling information in both directions. The webteam depends on the POC for accurate and up-to-date content. The team makes the distinction between web construction and web content. The name of the POC (with a link to their e-mail address) will be listed on each page which falls within their responsibility so that visitors can contact them for content clarification. The Webmaster address will also be listed on each page for information related to construction.

Persons who possess individual initiative, professional expertise and professional development experience will become the websupport within the College.

Webtraining: Web training is available through a variety of sources: on-line web development, maintenance and evaluation information is available at numerous sites; the University offers face-to-face training for a fee and on-line training at no cost; and graduate assistant support coordinated through the ITC Training Manager.

Procedures: To reach these goals we have adopted the following procedures for HTML page construction, maintenance and evaluation by the Webmaster:

Policy and procedures adopted 07 August 2001 (revised 20 June 2002; 6 January 2003; 1 August 2005)

Points of Contact (POC)

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