Senate Council Minutes - August 18, 2008
The Senate Council met in regular session at 3 pm on Monday, August 18, 2008 in 103 Main Building. Below is a record of what transpired. All votes were taken via a show of hands unless indicated otherwise.
Chair David C. Randall called the Senate Council (SC) meeting to order at 3:06 pm.
1. Minutes and Announcements
The Chair referred SC members to pending sets of minutes requiring approval. There being no changes, the minutes from April 28, May 11 and July 11 were approved as distributed.
The Chair reported that McCorvey and Aken would be absent, and Swanson and Greissman would have to leave early.
Turning to announcements, the Chair reminded SC members that he intended to instruct Mrs. Brothers to shorten the SC meeting minutes so that primarily parliamentary actions would be documented. He suggested that SC members use the phrase "for the record" or something similar if there was a desire to include specific information in the minutes. Anderson suggested that there be a couple of months' trial period - the Chair agreed to do so.
The following announcements were made:
- The Chair suggested that it would be informative and politic to invite members of the Board of Trustees' Academic Affairs Committee to a future SC meeting - there were no objections.
- The annual Board and Senates' holiday party has been moved to the fall. The new event, the Annual UK Stakes Reception, will be held on Tuesday, October 14 from 2 - 4 pm in 209 Main Building. Mrs. Brothers urged SC members to place that event on their calendars. For the event, the Chair said that SC members would be asked to host specific Board of Trustees members to encourage better interaction during the reception.
- There is a small group looking at the academic approval procedures whereby curricular proposals are reviewed.
- The subset of the SC to hear requests for reinstatement needs to be approved for the 2008-2009 academic year. Wood moved to name Piascik, Randall and Kara Osborne (student member) as the members of the 2008-2009 Reinstatement Committee. Anderson seconded. The motion was approved by general acclimation.
- The Chair is aware that he will be contacted by Associate Provost for Faculty Affairs Heidi Anderson in the coming days/weeks to continue the effort to review college and departmental rules.
- There were two waivers the Chair reported:
- Approval on behalf of the SC and University Senate (Senate) to use Turnitin software to help prevent plagiarism and other academic offenses for a pilot period during fall 2008; and
- Approval on behalf of the SC and Senate for a handful of students who needed to have their diploma posted to their respective transcripts prior to the September BoT meeting.
SC members engaged in a brief discussion about guests for the August 25 SC meeting, when there would be an update given on what had transpired over the summer regarding gen ed reform.
2. Proposed New Administrative Regulation ("Policy on Sexual Assault, Stalking and Relationship Violence") (input only - possible endorsement)
Guests Marcy Deaton (Legal Counsel) and Tony Blanton (Student Affairs) answered questions from SC members regarding the proposed new administrative regulation. SC members offered some suggestions, including the following:
- Add language on the rights of the respondent.
- Move language about the coordinating responsibilities of the Violence Prevention Center to a more prominent location in the document.
- Ensure that language in the section on electronic messages is sufficiently clear that that sites such as Facebook and MySpace are specifically included.
- Keep the overall intent but reword the section on the rights of the complainant so that compliance can actually be documented, instead of "felt."
Swanson moved to forward the proposed new Administrative Regulation to the Senate with a positive endorsement, after revisions have been made. Wood seconded. A vote was taken and the motion passed unanimously with six in favor.
3. June 2008 BCTC List of Candidates for Credentials
Wood moved to approve the June 2008 BCTC list of candidates for credentials and send it to the Senate. Anderson seconded. A vote was taken and the motion passed unanimously with six in favor.
4. UK August 2008 Degree List
Wood moved to approve the UK August 2008 degree list and send it to the Senate. Anderson seconded. A vote was taken and the motion passed unanimously with six in favor.
5. College of Law Program Change
The Chair asked Michael to explain the proposal, which he did. After a brief discussion, Wood moved to approve the program change to the juris doctor with an effective date of fall 2008. Ford seconded. A vote was taken and the motion passed with five in favor and one abstaining.
6. Liaisons to Undergraduate Council; Graduate Council; and Health Care Colleges Council
The individuals listed below were identified as being able to serve as a liaison to the respective council.
Health Care Colleges Council: Debra Anderson
Graduate Council: Janet Ford
Undergraduate Council: David Randall (fall 2008) and Debra Anderson (spring 2009)
7. Evaluation of the Provost - Questions Discussion
The Chair led SC members in a discussion on the various questions that could be included in the formative review of the Provost. After approximately 20 questions were identified, Mrs. Brothers was asked to email the short list of questions to SC members for a final and very quick perusal.
Before moving to the next agenda item, the Chair noted that he had forgotten to mention an announcement - he stated that he wished to attend the September meeting of SEC faculty senate chairs with an invitation for the SEC faculty senate chairs to hold their subsequent meeting on UK's campus. SC members agreed with the idea and gave it their blessing.
8. Term of the Chair - Discussion
The Chair reminded SC members of his comments during the July SC retreat regarding the term of the chair. SC members engaged in a lively discussion regarding the pros and cons of a "1-1-1" term for the chair (election as chair-elect, then serve one-year chair term, then serve one-year term as immediate past chair). All those present agreed it was an idea that had merit.
The Chair noted the consensus and asked that the Senate's Rules and Elections Committee look into the issue and come back with a report for the SC to review.
The meeting was adjourned at 4:26 pm.
Respectfully submitted by David C. Randall,
Senate Council Chair
SC members present: Anderson, Ford, Michael, Randall, Swanson, Tagavi, and Wood.
Invited guests present: Tony Blanton, Marcy Deaton and Joe Quinn.
Prepared by Sheila Brothers on Wednesday, August 20, 2008.