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University Senate Minutes - February 8, 1999

The University Senate met in regular session at 3:00 p.m., February 8, 1999, in the auditorium of the W. T. Young Library.

Professor Roy Moore, Chairperson of the Senate Council presided.

Members absent were: Sammy Anderson, Leon Assael, Suketu Bhavsar, Jeffrey Bieber, Brian Biermann, Anibal Biglieri, Deborah Blades, Fitzgerald Bramwell, Jayson Brittain, Geza Bruckner, Joseph Burch, Lauretta Byars, Joan Callahan, James Campbell, Charles Carlson*, Edward Carter, Michael Cibull*, Jordan Cohen, Raymond Cox*, Todd Curtis, Robert Dahlstrom*, Mary Davis*, George DeBin, Susan DeCarvalho, Jeffrey Dembo, Juanita Fleming*, William Fortune, William Freehling, Richard Furst, Larry Grabau, Philip Greasley, Howard Grotch, Steven Haist, Issam Harik*, Patrick Herring, Kay Hoffman, James Holsinger, Blake Hornal, Craig Infanger, Mike Inman, David Johnson, Anthony Jones, Jamshed Kanga, Alan Kaplan*, Richard Kermode*, James Knoblett*, Thomas Lester, C. Oran Little, Donald Madden*, Mark Meier, Douglas Michael*, Jason Miller, David Mohney, William O'Connor, Miles Osland, James Parker, Claire Pomeroy, Shirley Raines, Dan Reedy, Thomas Robinson, Claire Schmelzer*, Robert Schwemm, Robert Shay, Steven Skinner*, David Stockham, George Wagner, Thomas Waldhart, Retia Walker, Nick West, Charles Wethington*, Paul Willis, Carolyn Williams, Eugene Williams, Lionell Williamson, Emery Wilson, Thomas Zentall.

* Absence Explained

Chairperson Moore called the meeting to order and welcomed everyone to the February 1999 Senate Meeting.

The Chair made the following announcements:

There is a new undergraduate student member of the Senate Council; his name is Vincent Fields.

For the March 8, 1999 meeting, Gordon Davies, who is the President of the Council on Postsecondary Education, will be the guest speaker.

I would like to recognize Dean Mike Nietzel, from the Graduate School to do an update on the status of the graduate student health insurance proposal.

Professor Nietzel made the following remarks:

I was asked by Vice-President Bramwell to prepare a recommendation that would be discussed with the President's staff with respect to the benefit package and I did so. It is different from the version that was endorsed by the faculty Senate in that it calls for funding of health insurance, not the health benefit provided for faculty and staff but a student health insurance provided by the Mega Insurance Company as well as including the mandated student health fee, which is mandated for all full-time students. That proposal has gone forward and has been discussed with the President's staff but no final decision has been reached. There is a substantial difference in the cost of the faculty staff benefit and the benefit provided through Mega. The current Mega policy is about $435 per year. It will be renegotiated for next year and probably will have some new benefits and potentially, if this were to be approved, have a much bigger pool of students. We anticipate that we could have some new benefits added without a very big increase in the cost of the premium. I figured it at something under $500 per student for the insurance itself at an annual rate. The President's group has not made a final decision but I anticipate it will be considered and we will hear something within the next month.

A Senator (who did not identify himself) said that he assumed there were fewer benefits in this package and that one of the reasons for doing this was to be competitive with other universities and it did not sound like they would be. Dean Nietzel said that there were fewer benefits, but there were some benefits that theirs did not include. The amount of the benefits is less, but they will be competitive. If you take the survey, most universities are providing health insurance for their graduate student assistants, but it is not the case at most of those that it is the faculty-staff benefit. It is a special policy for students. There have been three different surveys and the majority do not provide the faculty-staff benefit. The student benefit will be less on the peripheral type of things. $250,000 will be the maximum benefit.

The Chair said that the minutes for December 14, 1998 meeting had been distributed. There were no corrections or additions and the minutes were approved as circulated.

Chairperson Moore recognized Professor William Lubawy from the College of Pharmacy for a memorial resolution.

Memorial Resolution
Professor Michael Lach
February 8, 1999

The University of Kentucky mourns the passing of Michael Lach, who lost a long and inspiring battle with cancer, in December of 1998. Mike was well known to faculty and staff on both the Lexington and Medical Center campuses and was well recognized as a tireless champion of utilizing technology to enhance our ability to achieve our missions of teaching and research. He functioned in this way throughout his career at UK and he developed numerous and lasting close personal friendships along the way.

Mike came to UK as Assistant Director of Libraries in 1980 from Dartmouth, with prior experience at the University of Virginia and MIT. One of Mike's early assignments was to automate the libraries at UK and he successfully lead the effort to implement the first electronic cataloging and circulation systems. All subsequent computer upgrades in the libraries have been built upon this initial effort. When student-computing laboratories were created on campus Mike had administrative responsibility for them including initial development of all policies and procedures. Mike brought knowledge of computerized operational systems from other major research institutions and he was quick to explore their application here at UK. Mike also served as Chair of the Senate Libraries Committee.

In 1994 Paul Willis and Gene Williams approached the College of Pharmacy with their idea of placing a library faculty member with a strong background in technology and good interpersonal skills in individual colleges. Always willing to take a look at new ways of doing things, the College enthusiastically agreed to the experiment and became one of the first colleges in the university with one of these joint full-time information technology managers, courtesy of this program. Mike lent his expertise, physical presence and all of this energy to this effort, and it was an obvious success from the start. He had a way of working with faculty that stimulated them to try new things. His personal involvement was instrumental in markedly increasing the incorporation of technology in our teaching and research programs. His success in the College of Pharmacy resulted in these types of positions being expanded to other colleges.

Within 18 months Mike took on the additional responsibility for helping other colleges implement the recruitment, hiring and training of individual college technology officers. In 1996 he also became the Director of the MCFACTS Center, providing the guidance and instruction that enabled faculty and staff of the Medical Center to expand their own knowledge of computer systems and software. Thus, within a very short period of time, Mike had effectively impacted a dramatic increase in the use and level of sophistication of technology applications throughout the Medical Center.

Despite his obvious impact on technology at UK, Mike's main strengths were his energy, commitment and unbelievably positive attitude to getting things done and helping others. His contributions will be felt for many years to come. It was with great sorrow that we said goodbye to Michael Lach. But it is with great pride that we view the achievements that resulted from Michael's unwavering dedication to his family, the University, the Medical Center, his profession and his colleagues.

On a personal note, Mike came to work for four years dying of lung cancer. He came in every day with a smile, he never complained, and he always tried to help others. All of us could learn from his example.

Mr. Chairperson, I request that this resolution be spread upon the minutes and a copy be sent to Professor Lach's family.

The Chair asked the Senate to stand for a moment of silence.

Chairperson Moore said that the next item was the presentation of the honorary degree candidates and asked that the names and descriptions be kept confidential. He then recognized Dean Mike Nietzel for presentation of the candidates. Dean Nietzel presented the biographical information on each candidate. The motion to accept the degree candidates for recommendation to the President passed in unanimous voice votes.

The Chair recognized Professor Lee Meyer, vice-chair of the Senate Council for introduction of the first action item.

ACTION ITEM 1 - Proposal to recommend changes to AR II- 1. 1 -5 ("Employee Educational Program Policies and Procedures") If approved, these changes will be forwarded to the administration for consideration.

On January 25, 1999, the Senate Council approved recommending changes to AR II 1.1-5 that would allow full-time university employees to take noncredit workshops and continuing education courses as an employee benefit.

Proposed

(add underlined sections; delete bracketed sections)

AR II 1.1-5 EMPLOYEE EDUCATIONAL PROGRAM POLICIES AND PROCEDURES

  1. Policies

    The University encourages self-improvement and career growth of regular, full-time employees through their taking supplemental educational courses and pursuing programs of study.

    1. To facilitate career growth and to encourage personal and professional development of employees, the University will waive the tuition for regular, full-time employees in accordance with the policies and procedures stated hereafter.

      1. A regular, full-time employee is eligible for tuition waiver for University of Kentucky courses taken at the campus in Lexington, at a community college, or through the statewide Faculty and Staff Tuition Waiver Program (see attached Appendix 1).

      2. [If an employee is eligible,] [t]The maximum number of credit hours for which tuition will be waived shall be no more than six (6) per semester at the campus in Lexington, at a community college, or through the statewide Faculty and Staff Tuition Waiver Program (see attached Appendix 1).

        1. Tuition waiver is available for all University of Kentucky courses for which the employee is eligible to register.

        2. Tuition waiver is [not] also available for non-credit, continuing education [or] and community education courses, workshops and seminars sponsored or cosponsored offered by the University of Kentucky.

          The tuition waiver shall be limited to no more than two courses, workshops or seminars per semester and the amount of tuition waived per semester shall not exceed an amount equivalent to the total tuition for six semester hours of credit at the University of Kentucky.

          Eligibility for enrollment in such courses, workshops and seminars shall be on a space available basis after paid enrollees. The enrollee must meet any professional or licensure requirements or prerequisites required of all participants. If separately itemized by the sponsor, a fee not to exceed the actual direct cost of any meals or printed materials provided by the sponsor can be assessed to the enrollee.

        3. If an employee registers for more hours than the maximum (6 per semester) or for more than two noncredit courses, workshops or seminars for which the tuition will be waived, the excess tuition shall be paid by the employee.

      3. For the purpose of this policy section, the combination of summer sessions is considered as one semester. Therefore, the total amount of tuition which may be waived shall not exceed the normal tuition for six (6) hours of credit.

      4. Fees other than tuition (e.g., breakage fees, books, etc.) shall not be waived by the University.

      5. Employees utilizing this policy and who are part-time students shall not be eligible for the Student Health Service or other programs requiring student status but rather shall retain employee status for purposes of all such determinations.

      6. In the event an employee terminates employment with the University prior to the first day of classes, any previously approved tuition waiver shall not be honored.

    2. A regular full-time employee shall be permitted, with prior administrative approval, to take only one noncredit course, workshop or seminar or one (1) course for credit per semester (or combination of summer sessions) on the campus in Lexington, at a community college, or through the statewide Faculty and Staff Tuition Waiver Program (see attached Appendix 1), during the employee's normal working hours.

      1. Scheduling of classes and making up time shall be approved by the employee's department chairperson or immediate supervisor and by the dean or president of the college or the head of an administrative or operating division and shall not compromise the efficiency of any University organizational unit.

      2. Provided the department chairperson or immediate supervisor is advised sufficiently prior to the event, an employee shall be given time off to talk with the employee's academic advisor and to attend advance registration, add-drop, etc.

      3. All times away from the job as a result of this policy shall be made up within that regular work week, resulting in no net loss of time for which the employee is paid.

  2. Delegation

    Final approval for scheduling classes and noncredit workshops and seminars during normal working hours and related compensatory time [must be] rests with approved by the dean or president of the college or [by] the head of the administrative or operating division, as appropriate. Procedures for certification of eligibility for tuition waiver shall be the responsibility of Human Resource Services.

  3. Procedures

    1. To enroll in a course or noncredit workshop or seminar offered during an employee's working hours, an employee shall seek approval of the department chairperson or immediate supervisor and of the dean or president of the college or the head of the administrative or operating division.

      1. A request to enroll in a course, workshop or seminar during an employee's working hours shall be made with reasonable time for the department chairperson or immediate supervisor to make sound scheduling decisions.

    2. An employee who participates in the tuition waiver program shall register for all desired courses in the same manner as that prescribed for other students attending the University. An employee's status as a student shall be governed by the University Senate Rules.

    3. To receive tuition waiver, an employee shall complete an Employee Educational Program Form (Form 51.4.1, a copy of which appears at the end of this Administrative Regulation).

      1. If an employee wishes to take a course, workshop or seminar during normal working hours, the employee shall submit the Employee Educational Program Form to the department chairperson/supervisor and the dean/president/division head within a reasonable time (usually no less than thirty days, but may be a longer period in certain departments) before the start of the semester or summer session.

      2. After receiving approval of the department chairperson/supervisor and dean/president/division head, the employee shall submit the form to the Human Resources Services Office. The Human Resource Services Office shall verify employment status to determine eligibility for tuition waiver.

      3. For courses, workshops or seminars taken outside an employee's normal working hours, an employee shall submit the Employee Educational Program Form directly to the Human Resource Services Office.

  4. Procedures for non-UK Employees to register in the Faculty and Staff Tuition Waiver Program

    1. Register for course(s)at the University of Kentucky or Lexington Community College by contacting registrar information at (606) 257-3161 for the University of Kentucky and (606) 257-6103 for Lexington Community College

    2. Obtain a Faculty and Staff Tuition Waiver Form (Form 51.4.2, a copy of which appears at the end of this Administrative Regulation) from Human Resource Services at (606) 257-9555 ext. 114 or the Lexington Community College business office at (606) 257-6061. Read the program provisions on the reverse side of the Faculty and Staff Tuition Program Waiver Form. Complete all items in section I, II and III of the Faculty and Staff Tuition Program Waiver Form. Obtain signature in sections IV on the Faculty and Staff Tuition Program Waiver Form from an appropriate Human Resource/Personnel official at your institution verifying regular full time employment status. Forward the original Faculty and Staff Tuition Program Waiver Form to the University of Kentucky, Human Resource Services, 109 Scovell Hall, Lexington, Kentucky 40506-0064. Program forms must be received no later than the last day of drop/add each semester. Direct questions regarding the Statewide Faculty and Staff Tuition Program Waiver Program to (606) 257-9555 ext. 114.

  5. Forms

    GENERAL PROVISIONS

    1. This form is to be used by faculty and staff for all institutions other than the University of Kentucky and Lexington Community College.

    2. The Faculty and Staff Tuition Waiver Program applies to the waiver of tuition only and does not include mandatory student fees, course and other fees, textbooks or other charges assessed by the course-offering institutions.

    3. The Faculty and Staff Tuition Waiver Program applies to all courses offered for college credit, except: courses offered through overseas programs, independent study/correspondence courses, and audited courses. [(Noncredit continuing or community education courses are not eligible for this program.)]

    4. Participation in the Faculty and Staff Tuition Waiver Program may generate additional taxable income under the provisions of the federal tax code for graduate, professional and doctoral level programs.

      1. The course-offering institution will provide a report to the chief personnel officer of each employing institution on all employees participating in the Faculty and Staff Tuition Waiver Program. The report shall designate the course number and whether the course is undergraduate, graduate, doctoral or professional.

      2. The employing institution is responsible for withholding of the proper taxes and for reporting taxable income for all employees of the institution regardless of the institution where the course is taken.

      3. Any tax liability incurred through participation in this program is the responsibility of the employee.

    5. An institution is not required to offer a course during an academic term unless there are a sufficient number of tuition-paying students taking the course. An institution may restrict enrollment in a course if space is not available.

    ELIGIBILITY CRITERIA

    1. An employee, to be eligible for participation in the Faculty and Staff Tuition Waiver Program, must be classified by the employing institution as a regular full-time employee. Certification of employment must be provided by the employing institution for each academic term in which the employee seeks to participate in the program.

    2. If employment is terminated prior to the first day of classes, an approved waiver will be canceled.

    3. An employee is not eligible to receive a tuition waiver in this program in excess of six credit hours per academic term from an institution or combination of institutions. (Note: summer term means the period in the academic calendar between the spring and fall semester.)

    4. Employees must meet the course-offering institution's general admissions requirements and any specific program requirements.

      (For courses taken in the University of Kentucky University System)

      1. ADMISSION: Refer to the University Bulletin for information concerning undergraduate admission and the Graduate School Bulletin concerning graduate admission. You must meet University admissions deadlines for the semester in which you plan to enroll; you will be assigned an advance registration date or an opening-of-the-term registration date. Students who apply late will be a assessed a late registration fee.

      2. CONTINUING STUDENTS: All continuing students (including part-time and nondegree students) are required to advance register or they will incur a late registration fee.

      3. BILLING: You will receive a billing. You should make a payment only for those fees in excess of the tuition (up to six hours).

      4. DROP: If you decide to drop a course or withdraw for a term, you must notify the Registrar's Office. (FAILURE TO OFFICIALLY WITHDRAW WILL RESULT IN YOUR RECEIVING AN E IN THAT COURSE. THE E GRADE CANNOT BE CHANGED.)

    5. FORM DEADLINE: The form must be received by UK Human Resource Services by no later than the last day of drop/add each semester.

    6. No one is permitted to advance register or register with a delinquency on his/her record.

APPENDIX 1

Approved: August 8, 1997 by the Council on Postsecondary Education

2.51: FACULTY AND STAFF TUITION WAIVER PROGRAM INTERIM POLICY

I. Statement of Purpose

The 1997 First Extraordinary Session of the General Assembly resulted in the creation of a faculty and staff tuition waiver program [KRS 164.020(32)] with the express purpose of promoting employee and faculty development. Specific responsibility was granted to the Council on Postsecondary Education to develop and implement this program. Consistent with stated legislative purpose, this policy sets out the parameters of this program, which is intended to enhance the professional development opportunities of the employees and faculty of the public postsecondary institutions.

II. Statutory Authority

Authority is expressly granted in KRS 164.020(32) which provides the Council on Postsecondary Education shall:

(32) Develop a statewide policy to promote employee and faculty development in all postsecondary institutions through the waiver of tuition for college credit coursework in the public postsecondary education system. Any regular full-time employee of a postsecondary public institution may, with prior administrative approval of the course offering institution, take a maximum of six (6) credit hours per term at any public postsecondary institution. The institution shall waive the tuition up to a maximum of six (6) credit hours per term; ...

Additional requirements for employees of the Kentucky Community and Technical System are stated in KRS164.5807:

(6) A regular full-time employee may, with prior administrative approval, take one (1) course per semester or combination of summer sessions on the University of Kentucky's campus or at a community college during the employee's normal working hours. The University of Kentucky shall defray the registration fee up to a maximum of six (6) credit hours per semester or combination of summer sessions.

Section A. Definitions

"Course-offering institution" means the institution where an employee has enrolled to take a college credit course under the provisions of this policy.

"Employing institution" means the institution where an employee seeking a benefit under this policy, works on a full-time basis.

"Institution" means a state-supported postsecondary institution as described in KRS 164.001(10).

"Regular full-time employee" or "employee" means an employee so classified by an employing institution within the human resources system of that institution. NOTE: Until July 1, 1998, participation by the technical branch of the Kentucky Community and Technical College System (KCTCS) is limited to employees of the postsecondary technical institutions and the postsecondary faculty of the area centers. On July 1, 1998, all KCTCS employees will become eligible.

"Summer term" or "summer session" means the period in the academic calendar between the spring and the fall semester.

Section B: General Requirements

The program is to be titled the Faculty and Staff Tuition Waiver Program.

The Faculty and Staff Tuition Waiver Program applies to the waiver of tuition and does not include mandatory student fees, course and other fees, textbooks or other charges assessed by a course-offering institution.

The Council on Postsecondary Education requires that all tuition waived under this program:

  1. be recorded consistent with residency requirements;

  2. be recorded in the financial accounting system of the course-offering institution consistent with financial reporting guidelines of the Council; and

  3. be separately identified in the course-offering institution's student database consistent with Council guidelines.

The Faculty and Staff Tuition Waiver Program applies to all courses offered for college credit not specifically excluded by this policy.

A course-offering institution may, through a written policy, exclude non-credit continuing or community education courses, courses offered through overseas programs, correspondence courses and audited courses.

Participation in the Faculty and Staff Tuition Waiver Program may generate additional taxable income under the provisions of the federal tax code for graduate, professional and doctoral level programs.

  1. The course-offering institution shall provide a report to the chief personnel officer of each employing institution on all employees participating in the Faculty and Staff Tuition Waiver Program. The report shall designate the course number and whether the course is undergraduate, graduate, doctoral or professional.

  2. The employing institution is responsible for withholding of the proper taxes and for reporting taxable income for all employees of the institution regardless of the institution where the course is taken.

  3. Any tax liability incurred through participation in this program is the responsibility of the employee.

This policy confers a financial benefit to regular, full-time employees and is not intended to guarantee access or preferential treatment to any academic course or program.

An employee eligible to participate in this program may take courses during normal working hours with written permission of the employing institution.

An institution is not required to offer a course during an academic term unless there are a sufficient number of tuition-paying students taking the course. An institution may restrict enrollment in a course if space is not available.

An institution may offer additional benefits to its own employees or to employees of other postsecondary institutions that exceed the benefits of this policy.

Section C: Eligibility Criteria

An employee, to be eligible for participation in the Faculty and Staff Tuition Waiver Program, must be classified by the employing institution as a regular full-time employee. Certification of employment shall be provided by the employing institution for each academic term in which the employee seeks to participate in the program.

If employment is terminated prior to the first day of classes, an approved tuition waiver will be canceled.

An employee is not eligible to receive a tuition waiver under this program in excess of six credit hours per academic term from an institution or combination of institutions.

Employees must meet the course-offering institution's:

  1. general admission requirements; and

  2. any specific program requirements.

  3. A course-offering institution may require that a student achieve a minimum grade level, not to exceed a 2.0 on a 4.0 grade scale, in order to continue to be eligible to participate in the Faculty and Staff Tuition Waiver Program in subsequent academic terms.

Rationale

This Regulation change would provide employees with an opportunity to obtain education and training that would likely benefit the university and their individual unit at minimal cost to the university. The benefit would have the same conditions as those of the current tuition benefit, including approval by the employee's department chairperson or immediate supervisor and the dean, etc.

If approved, this recommendation will be forwarded to the administration for consideration.

Professor Meyer reviewed the proposed changes to the regulation and recommended approval on behalf of the Senate Council.

Kaveh Tagavi (Engineering) asked if this included short courses? The Chair answered yes. Professor Tagavi's concern was that if a short course were offered, the professor received actual cash from the University for every participant rather than the paper money for regular courses.

The Chair stated that it would be a minimal cost to the University, because only if there were spaces available would individuals be able to register for the course, workshop, or seminar and it would also require approval of the supervisor. There is also a cap of the equivalent of two courses or six credit hours.

Professor Meyer stated that the Council specifically put in the statement "eligibility shall be on a space available basis after paid enrollees" to make sure that this was not taking money away from units which provided the courses. If the course is going to be offered anyway, then someone could participate in the course. If the course did not have sufficient enrollment, the Council intended that the course not be offered. The Council intended to keep the financial impact on the University or particular units to a minimum.

Professor Tagavi said that he had a visitor from Murray State, and he learned that when his spouse took courses at Murray he did not have to pay tuition. It seems that staff at this University take advantage of this more than faculty, and it would be nice if free tuition could be given to the dependents of faculty.

Joe Anthony (Lexington Community College) asked if someone took one three-hour course could they take two seminars, or if someone took two courses would they not be able to take any seminars?

Professor Lee Meyer said that if someone took two courses, he or she could not take any seminars. If someone took one course, the intent was that the person could take no more than one additional course or seminar.

Bill Maloney (Engineering) said that in the short courses they provide the participants $80-$100 worth of materials. The Chair stated that the proposal required the employee to pay "any direct costs, including printed materials and meals" and that was to avoid the unit having to incur any direct costs.

Joachim Knuf (Communications and Information Studies) proposed striking the first phrase of Section A-2 "If an employee is eligible" and leave out entirely Item 6 -- to change the wording in II-Delegation to read "rest with" instead of "must be" and to strike the word "by." The Chair said that these were Administrative Regulations and the Senate can only recommend changes, which would have to be approved by the President and Board of Trustees.

Mary Molinaro (University Libraries) said that the way the paperwork was approved, it is signed and turned in and if someone quits after that is all done, the Billing Office is not going to know that someone has terminated employment and someone could actually take the class without paying.

Professor Knuf stated he would withdraw striking Item 6.

The amendment passed in a unanimous voice vote.

Nate Brown (Student Government President) stated he felt this was a great proposal and should be passed.

Ellen Hahn (Nursing) proposed that Item I.A.2.b read "sponsored or co-sponsored."

The proposal passed in a unanimous voice vote.

Ed Kasarskis (Medicine) asked about the issue of the sponsoring unit providing meals and printed materials. Was the language intended that separate bills be rendered for tuition and for materials and food or a comprehensive bill for all?

The Chair said the intent was that if the unit could separately itemize and say what it costs for separate items, the individual could be billed. This would be only for the people who were taking the seminar and not paying.

The proposal as amended passed in a unanimous voice vote.

ACTION ITEM 2 - Action: Ad Hoc Committee on Faculty Title Series

Background

In December 1997 the Senate Council Ad Hoc Committee on Faculty Titles Series (Co-Chaired by Professors Ann B. Amerson, Pharmacy, and Antoinette Powell, Agriculture) submitted its Final Report for consideration by the University Senate Council. The Ad Hoc Committee on Faculty Titles Series was charged with "a comprehensive review of the title series system, to identify strengths and weaknesses, and develop recommendations to simplify, clarify, improve the structure, and ultimately invigorate the spirit of the system." The committee began its work by gathering information about series at other institutions and the historical development of the Faculty Titles Series at the University of Kentucky. After reviewing the background information, the committee decided to focus its attention on the Special Title Series, Research Title Series, and the Clinical Titles Series. The Committee was later given responsibility to review the proposed Lecturer Series. To accomplish this, the committee divided into two task forces, Special Title Series and Non-Tenure Track series.

The Senate Council has since then held extensive discussions, including two sessions with the Committee Co-Chairs regarding the recommendations in the report. The Senate Council voted on November 16, 1998, to recommend approval by the full Senate of certain revisions to the current Administrative Regulations for the Special Title Series. At its meeting on 14 December, the University Senate acted on those revisions.

Also at its meeting on November 16, 1998, the Senate Council voted to submit five recommendations from the Task Force report to the full Senate for discussion only. The Senate Council agreed to consider the feedback from the discussion in determining which recommendations to forward to the full Senate for action.

Proposal

[Boldface indicates wording added; strikeovers indicate wording to be deleted]

1) All faculty in the contractual title series should be provided all of the same rights as faculty in tenure tracks within respective Colleges. These rights include are eligibility eligible for all committees except committees deciding tenure decisions for special and regular title series and shall be eligible as well as eligibility for voting in all elections and the opportunity to participate in all other decision-making processes within the University.

Rationale

This has to be done or a second class status results because we are not providing all faculty the opportunity to participate in the governance of the University. Times have changed, and a much larger percentage of the faculty are in one of the contractual title series than in the past.

Note

If approved, an appropriate change in the Senate Rules will be drafted and brought before the University Senate.

The Chair recognized Professor Meyer for introduction of the item. Professor Meyer reviewed the background of the item and recommended approval on behalf of the Senate Council.

Professor Tagavi said that he had serious reservations about this proposal. He wanted to know what the rationale was for the exclusion in the original form and what the impact would be upon the distribution of Senate seats. This rule seems very broad; it applies to half time and less than half-time people.

The Chair said that contractual was defined in the Administrative Regulations as full-time.

Professor Tagavi made a motion to recommit the proposal to the Senate Council so it would consider the previous rationale, give an impact of distribution of Senate seats among colleges and redefine the two definitions that were just passed which do not include the whole series of faculty.

Joe Anthony (LCC) said he felt that the intent was to include more people in important committees, and that inclusion of those faculty would not cause decisions to be made that would destroy the University. He opposed the amendment.

Jim Applegate (Communications and Information Studies) said that he would argue against recommitting because the Senate Council discussed the issues at length in terms of the impact upon decision making processes and have the data in terms of the distribution of contractual faculty across the different colleges. He said the Council felt like it would not significantly dilute the ability of the tenure track faculty to have impact and the argument held sway in the Council after much debate and discussion. If they erred, they would err on the side of inclusiveness in terms of the contractual full-time faculty.

Brad Canon (Political Science) asked what the disabilities were for the two contractual title series--the Clinical and Research faculty. Professor Meyer answered that they could not vote in elections and serve on various committees. In some units in the Medical Center, they do serve on committees. One of the rationales was that when they were comfortable with those types of faculty serving on those committees, some various units have altered their procedures to do that.

John Thelin (Education) said that either you were equal or you are not. The fact that there is any exclusion says there is some type of second class citizenship. If they are committed to equality, why are there reservations about not having these people also vote on tenure decisions. Even the advocates have some reservations.

Hans Gesund (Engineering) said that in the Minutes of the December 14, 1998 meeting on page 16, Item E.2 it says "The two generic title series be created as umbrellas for all current title series. The Committee recommends=85..Contractual Faculty Lines to include Clinical Title Series, Research Title Series, Lecturer, and Adjunct Faculty Series." As he understands it, lecturers are part-time and adjunct faculty certainly are part time. Now the part timers are included in voting and eligible for Senate membership. He does not think that was the intention to include people who have practically no connection to the University. They should not be serving in the Senate and voting on whom should be Senate members. He supported Professor Tagavi's proposal to send it back to the Senate Council.

Loys Mather (Agriculture) said that in the larger part of the Senate Rules voting depends upon whether people are full-time or not. They are dealing with a change in the rules. This is a statement of principle, and the rule change would come later.

The motion to recommit the proposal to the Senate Council failed in a show of hands; 15 for and 35 opposed.

Dave Durant (English) said he was opposed to sending the proposal back to the Senate Council and made the motion to add the word "full-time" to the proposal.

The amendment to add "full-time" passed in a voice vote.

Professor Tagavi said that he would like to hear the quantitative numbers.

Joachim Knuf stated that they had dealt with the issue of voting eligibility at the last meeting. He proposed in Item 1 to change the language to say "shall be entitled to vote and participate in all other decision-making processes within the University" and change the "deciding tenure decisions" to "making tenure decisions."

The amendment to change the wording passed in a unanimous voice vote.

Professor Tagavi asked to see the impact of the numbers.

Phyllis Nash (Medical Center) said she did a report since the majority of the Research and all the Clinical Title Series positions are in the Medical Center by college and by department. With any one unit, there was no unit that would even be close to a simple majority. It did not appear with the current numbers there would be a significant impact by allowing Research and Clinical Title Series to vote. The numbers are not large enough that they could sway an election.

Professor Tagavi said he wanted to know the impact of the new rule on the redistribution of College Senate seats.

Lee Meyer said that this does not yet affect that. Doug Michael, at the request of the Senate Council, is working on a rule to talk about reapportionment, and that will come before the full Senate. This allows elections but does not change the number of senators from different colleges. For example, Extension Title Series faculty are eligible to vote but the numbers of Extension Faculty in the College of Agriculture does not count towards the number of representatives the College has in the Senate.

The proposal as amended passed in a voice vote.

The Chair recognized Jim Applegate for an American Association of Higher Education Report.

Professor Applegate made the following remarks.

You have a handout that sketches out the symposium on March 4/5, 1999. We have invited some very fine people who have addressed the issues related to senior faculty development all across the country-- Dr. Robert Jones who worked with the American Association of Medical Colleges and Dr. Charles Carmello who is Chair of the English Department at Maryland and has worked extensively as a department chair with the implementation of senior faculty development policy there. Dr. John Ervin is President of a Community College and has worked extensively on a national level of how this plays out in the community college level. Dr. Joseph Morreale is one of the Senior Fellows of the American Association for Higher Education.

I hope that you will mark your calendars on Thursday, March 4, 1999 particularly. From 10-11:30 a.m., colleagues from sister institutions in the state have been invited, and they will be sharing what is happening on their campuses.

There is also just for faculty and staff at UK from 2-5:00 p.m. an Open Dialogue on Senior Faculty Development. This will be highlighting some of the key issues that have been addressed in relation to senior faculty development policies at Maryland, Georgia, North Carolina, Wisconsin, and other places and how those are relevant to us. We do emphasize that while Post Tenure Review, which is what sparked some of this, is a piece of this discussion. We are looking at larger issues and things that are being done at other campuses in an innovative manner to help senior faculty.

I want to thank the other members of the Steering Committees who are working so hard to make this event a good one--Joe Brill who is on the American Sciences Council; Mike Kennedy who is going to actively participate in the presentations and has done a lot of work in this area for AAUP and is on our faculty; Sue Rimmer and Richard Greissman both from Arts and Sciences; Nolan Embry from Lexington Community College; Kim Anderson from the College of Engineering; Roy Moore who has worked very actively on this; and Lois Nora from the Medical Center who is largely responsible for getting Dr. Jones here.

Hans Gesund said that the panel was all administrators. Why are there not any senior faculty on the panel? Why is there not a representative from the national headquarters of AAUP and a representative from the American Federation of Teachers (AFT) on this panel? These are people who are experts in this field and they should have been invited.

Professor Applegate said that Michael Kennedy had done a lot of presenting to the AAUP, and they talked about bringing an AAUP representative and can still do that. Charles Carmello was selected because he is a Department Chair and Senior Faculty member at Maryland who approached this whole issue with Maryland with some skeptism and has a balanced view on what has worked and what has not there.

We see these as discussions. These people will provide data on what is happening around the country. We hope that a lot of senior faculty and also untenured folk will come because this is about all of us. I want to emphasize that they have pulled together a lot material that has to do with a lot more than post tenure review. They are talking about policies and innovative things going on around the country. They are looking at a lot of different policies that go beyond post tenure review issues that are designed to enhance the engagement productivity of our senior faculty. I will go back to the Steering Committee, and they will look and see if they can get someone from the national AAUP.

The meeting adjourned at 4:25 p.m.

Don Witt
Secretary
University Senate

ATTACHMENT II

UNIVERSITY CALENDAR
08-20-98 VERSION
1999 Fall Semester

UNIVERSITY CALENDAR
08-20-98 Version
1999 Fall Semester

UNIVERSITY CALENDAR
08-20-98 Version
1999 Fall Semester

* These dates are under review and are subject to change.

UNIVERSITY CALENDAR
08-20-98 Version
1999 Fall Semester

SUMMARY OF TEACHING DAYS, FALL SEMESTER 1999

Month Mon. Tues. Wed. Thurs. Fri. Sat. Teaching Days
August 1 1 1 1 1 1 6
September 3 4 5 5 4 4 25
October 4 4 4 4 4 5 25
November 5 5 4 3 3 3 23
December 1 1 2 2 2 2 10
Totals 14 15 16 15 14 15 89

UNIVERSITY CALENDAR
08-20-98 Version
2000 Spring Semester

UNIVERSITY CALENDAR
08-20-98
2000 Spring Semester

* These dates are under review and are subject to change.

UNIVERSITY CALENDAR
08-20-98 Version
2000 Spring Semester

SUMMARY OF TEACHING DAYS, SPRING SEMESTER 2000

Month Mon. Tues. Wed. Thurs. Fri. Sat. Teaching Days
January 2 2 3 3 3 3 16
February 4 5 4 4 4 4 25
March 3 3 4 4 4 3 21
April 4 4 4 4 4 4 24
May 0 0 0 0 0 0 0
Totals 13 14 15 15 15 14 86

UNIVERSITY CALENDAR
08-20-98 Version
2000 Four-Week Intersession

UNIVERSITY CALENDAR
08-20-98 Version
2000 Four-Week Intersession

* These dates are under review and are subject to change.

SUMMARY OF TEACHING DAYS, 2000 FOUR-WEEK INTERSESSION

Month Mon. Tues. Wed. Thurs. Fri. Sat. Teaching Days
May 2 4 4 3 3 3 19
June 1 1 0 1 1 1 24
Totals 3 5 4 4 4 4 24

UNIVERSITY CALENDAR
08-20-98 Version
2000 Eight-Week Summer Session

UNIVERSITY CALENDAR
08-20-98 Version
2000 Eight-Week Summer Session

* These dates are under review and are subject to change.

SUMMARY OF TEACHING DAYS, 2000 EIGHT-WEEK SUMMER SESSION

Month Mon. Tues. Wed. Thurs. Fri. Sat. Teaching Days
June 3 3 3 4 4 3 20
July 5 3 4 4 4 5 25
August 0 1 1 1 0 0 3
Totals 8 7 8 9 8 8 48

UNIVERSITY CALENDAR
09-01-98 Version
2001 Fall Semester