University of Kentucky Reduced Seasonal Hours Program
May 22, 2009 - In recognition of the diverse needs of our employees, the University of Kentucky pleased to once again offer a voluntary Reduced Summer Hours Program to its regular, full-time staff members (the program was introduced in 2008). This alternative flexible offering will allow those who would like to reduce their schedules during the summer months the ability to do so. This program provides employees more flexibility during the summer months and serves as a potential cost-saving solution for the University.
You will find more information about the program through the following resources:
- Reduced Seasonal Hours Application (pdf) - Employees who would like to participate in the program should complete and submit this application.
- Reduced Seasonal Hours Program Guidelines - Employees and managers should review these program guidelines before requesting or implementing reduced hours.
- FAQ Reduced Seasonal Hours - This document provides answers to frequently asked questions about reduced seasonal work schedules.
- Approval Process - Requests and approvals for reduced summer hours will be made within each department or unit. Interested employees should complete the Reduced Seasonal Hours Application (pdf), obtain approvals from the appropriate area senior leader, and send the completed approval form to their business officer. A copy should be forwarded to the Office of Work-Life at 106 Scovell Hall 40506-0064.
Eligibility
Regular, full-time staff members may request one of two options for reducing their hours (with a proportional reduction in pay) during the summer and/or winter months:
Option One: Reduced Work Schedule
Regular staff members with a full-time equivalent (FTE) of greater than 0.75 may request a temporary reduced work schedule to no less than 0.75 FTE
(example scenarios listed in the table below).
| Current FTE | Current Hours Worked Per Week | Reduced FTE | News Hours Worked Per Week |
| 1.0 | 40 | 0.8 | 32 |
| 1.0 | 40 | 0.75 | 30 |
| 1.0 | 37.5 | 0.8 | 30 |
| 1.0 | 37.5 | 0.75 | 28 |
Option Two: Leave without Pay.
Regular staff members with a full-time equivalent (FTE) of 0.75 or greater may request leave without pay. Requests for leave without pay must be made in full-week increments.
Should you have questions regarding the voluntary Reduced Seasonal Hours Program, you may contact the Office of Work-Life at (859) 257-8763 or the Office of Employee Relations at (859) 257-8758.
(Updated 05/28/09 - E-mail Julie Geraci - Jbgera2@email.uky.edu )
