Career Employment

Updates & Improvements

Since the Hiring Enhancement Program kicked-off in January, we have had time to hear your suggestions and work to get them implemented.  This month we are excited to share an updated UK Exceptional Benefits handout that can be used to help sell UK as One Great Place to Work to prospective faculty and staff!  The updated document can be found as an attachment to this email and on our website at www.uky.edu/HR/employ/HiringEnhancementProgram.html.

We also want to continue to understand what you need to be successful or would find beneficial.  Your comments, suggestions, and feedback are what drive this program.  As a result we have decided to create a new suggestion email address, HiringEnhancement@uky.edu, which will provide another avenue for you to share your thoughts with us.  We look forward to hearing from you!

Upcoming Trainings
To learn more about these trainings, click on the training title or visit http://www.uky.edu/HR/employ/HEPTraining.html.

How to Develop an Effective Job Posting
Thursday, April 16th
9:00 – 10:30 a.m.
220 Scovell Hall, Suite 2

Behavior Based Interviewing 201
Thursday, April 30th
9:00 – 10:30 a.m.
220 Scovell Hall, Suite 2

Legal Considerations 
Tuesday, May 12th
9:00 – 10:30 a.m.
403 Wethington Bldg

Behavior Based Interviewing 301
Thursday, May 28th
9:00 – 10:30 a.m.
220 Scovell Hall, Suite 2

UK's Hiring Process & Interviewing Techniques
Thursday, June 25th
8:30 – 12:30 p.m.
206 Student Center

To register for the trainings, please use the “myUK” Training Center available under Employee Self-Service at http://myuk.uky.edu.

Selecting for Success TIP: Spring Cleaning!

It’s that time of year…time to start your department “spring cleaning”!  This is a great time for you to set a goal to clean-up your department’s personnel files, requisitions and ensure your staff’s JAQs are up-to-date.  Here are three TIPS to help you get started…

• Be Aware of Document Retention: All hiring and selection documentation must be retained for 3 years on any candidates that were interviewed in the hiring process. This includes any document that has notes on it or shows communication including; application materials, phone interviews, in-person interviews, reference checks, etc.  If application materials do not contain notes they do not need to be retained since the information can be pulled from OES.  Remember, the burden of proof as to why the candidate was hired or not hired is on the employer.  You want to be sure that your documentation is accurate and detailed and that it is retained for 3 years in your department’s personnel files.  
• Resolve Outstanding Requisitions: Once your top candidate has accepted the position and you have contacted all interviewed applicants, complete dispositions in OES for all referred candidates not selected for the position.  When dispositions are completed in OES, communication to the applicants, letting them know that the position has been filled is initiated.  Completing the dispositions also ensures accurate data for required EEO reporting. Now is also a great time to review any pending or on-hold positions you have and work with your assigned employment consultant/specialist to make any needed adjustments. (i.e. Do you have a position that needs to be cancelled? etc.).   
• Keep JAQs Updated: Whether you are hiring for a new position or notice a change in job requirements/functions, it is important to keep each position’s JAQ updated! Ensuring the document is up to date provides a solid foundation for the job summary, high-impact interview questions, candidate evaluations and employee performance reviews.  We recommend updating each position’s JAQ as changes occur in the position’s responsibilities or department goals.

Spring cleaning is a great way to have a fresh start any time of year.  Beginning with these three areas will help ensure your department is on its way to a tidy 2009!

Employment in the News

The current economy has forced several employees to push back retirement and remain in the workforce. This poses a challenge for other employees who were looking to move up within their department or organization. Attached is an article that discusses this issue, as well as how you can utilize this unique challenge to your advantage and engage and retain all good employees. To read the article, please open the below PDF document.

Holding Pattern - from HR Magazine, Volume 54 Number 3

Happy Hiring!