Career Employment

Updates

The new benefits year is here and so is the updated Exceptional Benefits handout.  This version of the document, which can also be found on the Hiring Enhancement Program website, has been modified to include the appropriate changes for the July 1, 2009 – June 30, 2010 benefits year.  Please be sure to replace any previous versions of this document to ensure we are communicating the most up-to-date and accurate information to our candidates and employees.

What’s New

If you’re like many of our customers, you may sometimes wonder if you are using the application materials (i.e. application, resume, cover letter, etc.) to the maximum extent of their screening ability or you may be unsure of what information you can (and should) follow up on from these documents.  Based on feedback and questions from our customers, the Hiring Enhancement Program created the Application Review Checklist.  The Application Review Checklist is designed to help you maximize your time screening out candidates that aren’t a good fit and prepare you for interviewing the top choice candidates.  The Checklist is designed to assist the experienced and novice reviewer alike so feel free to share it with colleagues & coworkers new to the hiring process.  We hope you find this new tool helpful and as always we appreciate your feedback to make our products and services better.

Upcoming Trainings
To learn more about these trainings, click on the training title or visit http://www.uky.edu/HR/employ/HEPTraining.html#JobPosting.

Legal Considerations 
Tuesday, July 14th
3:00 p.m. – 4:30 p.m.
220 Scovell Hall, Suite 2

Behavior Based Interviewing 1-Day  NEW!!
Wednesday, July 29th
8:00 a.m. – 5:00 p.m.
220 Scovell Hall, Suite 1

Behavior Based Interviewing 101
Thursday, July 30th
3:00 p.m. – 4:30 p.m.
403 Wethington

How to Develop an Effective Job Posting
Tuesday, August 11th
9:00 a.m. – 11:00 a.m.
403 Wethington

To register for the trainings, please use the “myUK” Training Center available under Employee Self-Service at http://myuk.uky.edu.

Selecting for Success TIP: Prepare for the Application Review Process!!

Take time to prepare for the application review process while you are waiting for the posting deadline to pass.  Depending on the number of applicants you have, the application review process can be time consuming and feel overwhelming.  Here are some tips to help you complete the process in an organized, efficient and timely manner:

• Determine who will be involved in the selection process.  Decide if everyone involved will review all applications or if you will divide them evenly amongst a team. Regardless of the approach, make sure that everyone involved has a clear understanding of the position, the department and the selection criteria before they start the application review process.
• Ensure that everyone involved in the application screening is able to provide you with the information you’ll need for the applicant “turn down” reasons. One good practice is to ask each reviewer to note their rationale on a post it on each application.
• Increase the likelihood that your reviewers will quickly get you the feedback you need by blocking out time on their calendars to review applications before the job posting closes. We’ve found that it typically takes 2-3 hours for the average reviewer to adequately screen 25 applications. Although you won’t know the exact number of applications in the pool until the deadline has passed, go ahead and block time off based on what past experience with the position has lead you to anticipate or feel free to contact your Employment Specialist/Consultant to get the current number of applications for the position.
• Finally, schedule a time to discuss the application material and finalize top applicants with everyone who has been involved in the application review process.

Being organized up-front will help ensure you allocate the appropriate amount of time to review each applicant’s application material and that the process runs smoothly.  

Did You Know?

Did you know that you can print multiple applications and attached documents (resume, cover letter, etc.) at one time in OES? This not only saves you time, but it is super easy!  Below are the step-by-step instructions on how to print multiple applications or documents.

1. Log into OES and click “View” to open your requisition/position. This will display all of the candidates that have been referred for this position.
2. Click in the box to the right, under the header “All/None”, for each applicant that you wish to print their application or attached documents. A green check mark will appear to confirm that applicant was selected.
   • If you would like to print all applications or attached documents, then click the header button “All” and check marks will appears for all applicants.
3. Scroll to the bottom of the page and to the right you should see a section with a header of “View Multiple.”
   • If you would like to print applications, click on “View Multiple Applications”.
   • If you would like to print attached documents, click on “View Multiple Documents”
4. This will open a separate box which will display the applications or attached documents of the applicants that you previously checked.
5. To print, click “File” and then click “Print.”
6. Please note that the multiple applications and documents will display as one, it will print with a page break in between each applicant.

Happy Hiring