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December 2011 Newsletter

In this Issue:

• Human Resources Holiday Coverage
• What’s New - Exciting Information Regarding the HEP Newsletter!
• Did You Know?
• Upcoming Trainings
• Selecting for Success TIP

Human Resources Holiday Coverage
With the holidays just around the corner, we wanted to remind you that our HR offices in Scovell Hall as well as the HR Pre-Employment Screening office located on South Limestone will be closed the Monday following Christmas Day (12/26/11) and the Monday following New Year’s Day (1/2/11).  However, both offices will be open for your convenience with minimal staffing during the bonus days between Tuesday, December 27th and Friday, December 30th, 2011 from 8:00 a.m. to 4:30 p.m. If you need assistance on any of the bonus days, please contact HR Employment at 257-9555, option 2.

What’s New - Exciting Information Regarding the HEP Newsletter!
Beginning November 2011, Employment and the Hiring Enhancement Program have joined Training & Development and Employee Relations to introduce the UK Supervisor Solutions e-newsletter to the UK community!  The new Supervisor Solutions newsletter will feature updates, trainings, and tips from the above mentioned Human Resource departments. UK HR recognizes the need for announcements and important information to be delivered directly to your e-mail inbox in one, concise newsletter.  Therefore, we will no longer send our separate Hiring Enhancement Program (HEP) Newsletter through this listserv starting in January 2012.

Who Will Receive the Supervisor Solutions newsletter?

All employees indicated in SAP as having supervisory responsibilities will automatically begin receiving the new monthly Supervisor Solutions newsletter via e-mail this month. If you don’t automatically receive the newsletter by the end of this week, one of the following may apply to you:

• If you do have a supervisory role but don’t receive Supervisor Solutions by the end of this week, please contact your department business officer (or your supervisor) to ensure your position is set up correctly in SAP by working with HR Compensation. While this issue is addressed, you may also subscribe online to ensure you receive our new publication.
• If you don’t have supervisory responsibilities, but would like to continue receiving our updates, please click here to register. Please make sure to select Supervisor Solutions on the online form.

On a personal note, we would like to thank you for being a loyal reader of the HEP Newsletter for the past three years and look forward to continuing to work with you on your hiring and selection needs!  We are also excited about the opportunity to reach a broader audience through the UK Supervisor Solutions e-newsletter.

Did you know?
The University strives to recruit and select the best qualified candidates to support the University’s vision and mission.  In addition, UK supports promoting strong internal employees!  It is important that we develop employees and acknowledge those individuals who have done an outstanding job and contribute so much to the University.  With that being said, did you know that a UK employee is eligible for reasonable time off with pay for seeking another position within the University?  Human Resources Policy and Procedure Number 10.0: Staff Employment includes this guideline.  

Upcoming Trainings
We have the following upcoming training scheduled. Please join us and expand your hiring and selection knowledge! To learn more about this training, click on the training title or visit http://www.uky.edu/HR/employ/HEPTraining.html.

Behavior Based Interviewing 1-Day Training
Thursday, January 26th
8:00 a.m. – 5:00 p.m.
220 Scovell Hall, Suite 2

To register for this training, please use the “myUK” Training Center available under Employee Self-Service at http://myuk.uky.edu. For a quick tutorial on how to register, click here.

Selecting for Success TIP:  Timely Communication to Candidates is Important - Especially during the Holidays!
Did you know that it takes an average of 60 days from when a job is posted to when an offer is made?  That’s a long time to wait if you’re an applicant who is anxious to hear from a hiring official.  Solid communication with applicants throughout the hiring process is extremely important, especially during the holidays!  Many of us will have plans for vacation around this timeframe and so might our applicants.  Here are some TIPS to consider when communicating to your applicants:
  

• Create a hiring timeline. This will help you stay on track from the beginning.  With so many other job responsibilities it becomes very easy to push aside hiring responsibilities to focus on more urgent matters.  Although hiring may only be a small portion of what you do, it is important to invest in this process since your decision can have a long-term impact on your department. 
• Respect applicants by communicating with them about any delays in your hiring process.  HR Employment can assist you with sending out e-mail communications to your applicants if you feel your process will be delayed for some unexpected reason.
• Give a realistic timeframe of when you will complete each step in the process.  It is important to be as timely as possible throughout the process as well as be true to what you have stated in your timeline. In fact, it you are not going to meet your established timeline, communicate this with your applicants. It is better to over communicate than under communicate.

Keeping your applicants updated throughout the process during this busy time of year will help ensure a more positive experience for everyone and represent the University in the most positive light!

Happy Hiring