Staff Shared Leave Pool Program
The donation period is open through the months of May - June.
Visit this page for details on donating time or click here to print a donation form now.
The Staff Shared Leave Pool is a pool of donated Vacation Leave (VL) time, which can be used by a staff employee who has exhausted all accrued paid leaves because of illness or injury affecting themselves or their family members. Regular University of Kentucky staff employees with a 0.5 FTE (50% assignment) or greater can donate up to five days of Vacation Leave per year to the pool.
VL issued through this program is subject to available VL balances in the Pool. If the available VL balance in the Shared Leave Pool is zero, VL from the Pool will not be awarded.
Click here for a full description of the Staff Shared Leave Pool Procedures.
Staff Shared Leave Pool Donations - Donate Today!
VL donations can be made from May 1 to June 30 each fiscal year and must be in units of one full day of VL. Staff employees are permitted to donate 1-5 days to the Shared Leave Pool per fiscal year. Donations of VL to the Shared Leave Pool are irrevocable and cannot be designated for use by a particular person.
To donate leave: Complete a Shared Leave donation form and submit it to the Human Resources Office of Employee Relations, 213 Scovell Hall, 0064, fax: (859) 257-2493. Upon approval of a donation, the Pool Administrator will credit the Shared Leave Pool with the VL contributed by a staff employee and deduct the same amount from that staff employee's accrued VL quota. For questions, contact:
Human Resources
Office of Employee Relations
213 Scovell Hall
University of Kentucky
Lexington, KY 40506-0064
(859) 257-8758
Applying for Shared Leave Pool Benefits
Eligibility
An employee is eligible to apply for benefits from the Shared Leave Pool if the employee meets all of the following criteria:
- Holds a regular staff position of 0.5 FTE or greater with the University of Kentucky,
- Has successfully completed the new employee orientation period,
- Has incurred a catastrophic illness or injury to themselves or is caring for a spouse, sponsored-dependent, or child who has incurred a catastrophic illness or injury, and
- Has exhausted or will be exhausting all accrued paid leaves.
Faculty eligible to receive faculty leave benefits while serving in administrative positions are not eligible to participate in this program.
To request leave:
- Check that you meet eligibility requirements.
- Complete and submit an application (pdf).
