Human Resources Policy and Procedure
Number 72.0: Voting
“Any person entitled to vote at any election in this state shall, if he has made application for leave prior to the day of election, be entitled to absent himself from any services or employment in which he is engaged or employed for a period of four (4) hours on the day of the election, between the time of opening and closing of the polls. Such person shall not, because of so absenting himself, be liable to penalty. The employer may specify the hours during which the employee may absent himself. No person shall refuse an employee the privilege hereby conferred, or discharge or threaten to discharge an employee or subject an employee to a penalty, because of the exercise of the privilege.”
2) A regular employee with a full-time equivalent (FTE) of 0.5 or greater, requesting time off to vote, will receive time off with pay, not to exceed four hours.
3) A regular employee with a FTE of 0.5 or greater who accepts a position as an election official must use accrued vacation leave for that absence.
Note: Presidential Election Day is a University holiday.
1) A regular employee with a FTE of 0.5 or greater requesting time off to vote normally shall submit a request to the department head at least five working days in advance of the election.
2) Upon receipt of the request, the department head shall normally schedule the time off and notify the employee of the revised work schedule at least three working days in advance of the election.
3) A regular employee with a FTE of 0.5 or greater who does not submit the request within the required time frame shall normally receive time off to vote without pay.
Previous Version (Revision Date - 04/01/06)