I9's and Drug Free Policy Forms

UK Human Resources Contacts:

• Compensation
  Judi Stimmel
  859 257-8923
  
• HR Employment Front Desk
  112 Scovell Hall
  859 257-9627  or  859 257-8752
  
• HR Temporary Employment
  859 257-9518
  
• HR Satellite Office
  317 Wethington Building
  859 257-3842
  

Drug Free Form:
The University of Kentucky is a drug-free workplace. The “Drug Free Policy Notification Form” is required for all new employees and must be completed before beginning work at the University.

For more information, read UK’s Drug-Free Policy (13.1).

I-9 Form:
The I-9 form is a Federal requirement for employment in the United States for which individuals provide documentation establishing both identity and employment eligibility.

Who must complete an I-9 Form:

• All new UK employees (regular, temporary, and student).
• Any former UK employee (United States citizens only) returning to the University after 1 year.
• Non-citizens of the United States who return to employment with the University after any period of separation.
• UK retirees returning to UK in a post- retirement appointment or in any other UK paid capacity (e.g. Through an HR Temporary Employment assignment).
• Individuals beginning a Fellowship assignment.

Acceptable I-9 Document Lists:
Employees must provide documentation that establishes both identity AND employment eligibility by including either:

• One document from:
  List A - Documents that establish both identity and employment eligibility
  
  or
  
  
• One document each from:
  List B - Documents that establish identity
  and List C - Documents that establish employment eligibility

List A: Documents that establish both identity AND employment eligibility

• U.S. Passport (unexpired or expired)
• Permanent Resident Card OR Alien Registration Receipt Card with photograph (INS Form I-551)
• Unexpired foreign passport with a temporary I-551 stamp
• Unexpired Employment Authorization Document that contains a photograph (Form I-766, I-688, I-688A, I-688B)
• An unexpired foreign passport with an unexpired Arrival-Departure Record, Form I-94, bearing the same name as the passport and containing an endorsement of the alien's nonimmigrant status, if that status authorizes the alien to work for the employer

List B: Documents that establish identity

• Driver's license or ID card issued by a state or outlying possession of the United States provided it contains a photograph and information such as name, date of birth, gender, height, eye color and address
• ID card issued by federal, state, or local government agencies or entities provided it contains a photograph and information such as name, date of birth, gender, height, eye color, and address
• School ID card with a photograph
• Voter's registration card
• US Military card or draft record
• Military dependent's ID card
• US Cost Guard Merchant Mariner Card
• Native American tribal document
• Driver's license issued by a Canadian government authority

NOTE: for persons under age 18 who are unable to present a document listed above one of the following is required:

• School record or report card
• Clinic, doctor or hospital record
• Day-care or nursery school record

List C: Documents that establish employment eligibility

• US social security card issued by the Social Security Administration (other than a card stating it is not valid for employment) (Do not have the card laminated)
  NOTE: The University cannot accept a metal, plastic, or a blue laminated Social Security card.
• Certification of Birth abroad issued by the Department of State (Form FS-545 or Form DS-1350)
• Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal
• Native American tribal document
• US Citizen ID Card (INS Form I-197)
• ID card for use of Resident Citizen in the United States (INSForm I-179)
• Unexpired employment authorization document issued by the INS (other than those listed under List A)