Supervisor FAQ
- How do I request a HR Temporary Employment employee?
- What types of jobs can I fill with HR Temporary Employment employees?
- What will my department be charged for each HR Temporary Employment employee?
- What do I need to do if I have pre-selected the candidate I wish to place in a HR Temporary Employment position?
- Are HR Temporary Employment employees required to complete the Pre-employment National Background Check (PNBC) and the Pre-employment Drug Screen (PDS)?
- Can HR Temporary Employment employees start before the PNBC and PDS results have been received by Human Resources?
- What happens if my HR Temporary Employment employee does not pass the PNBC or PDS screen?
- How do I change the account number on which my department is being billed for my HR Temporary Employment employee(s)?
- What should I do if my HR Temporary Employment employee is not performing adequately?
- What do I do when my HR Temporary Employment employee's assignment is completed?
- What is the difference between Student Employment and HR Temporary Employment?
- How do I request a HR Temporary Employment employee?
Simply click on this link and follow the instructions. A Temporary Employment Specialist (TES) will contact you once the completed form has been received.
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- What types of jobs can I fill with HR Temporary Employment employees?
All types of jobs can be filled with HR Temporary Employment employees. We currently staff food service, housekeeping, office/clerical, medical, and other skilled workers. If we do not have a current candidate who meets your requirements we will advertise and interview for your specific needs.
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- What will my department be charged for each HR Temporary Employment employee?
A TES will determine the pay rate based on job duties and skills needed. Rates are comparable with Regular University of Kentucky positions of corresponding pay grades. If you have a particular pay rate in mind for a position, you can discuss that with your TES. Each department is billed an additional fee to cover an administrative fee and the 7.65% FICA (Social Security and Medicare) fee. You will receive an invoice each month reflecting the charges for your temporary employees. The administrative fee is monitored throughout the year and may be adjusted based on operating expenses.
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- What do I need to do if I have pre-selected the candidate I wish to place in a HR Temporary Employment position?
HR Temporary Employment employees who have been pre-selected by a department (also called Sign-ons) are required to report to HR Temporary Employment prior to beginning an assignment. An I-9 and al related payroll information must be processed before the first day of work to insure proper payment of hours worked. HR Temporary Employment cannot be held responsible for paying temporary employees who begin an assignment without completing paperwork. Full details about Pre-selected Employees can be found here.
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- Are HR Temporary Employment employees required to complete the Pre-employment National Background Check (PNBC) and the Pre-employment Drug Screen (PDS)?
All new HR Temporary Employment employees are required to complete the PNBC when initially hired. New HR Temporary Employment employees hired for positions in UK Chandler Hospital and/or Good Samaritan Hospital must also complete the PDS.
- Can HR Temporary Employment employees start work before the PNBC and PDS results have been received by Human Resources?
New HR Temporary Employment employees may start a position before the PNBC and/or PDS results have been received in Human Resources. New HR Temporary Employment employees are considered "contingent" hires based upon the successful completion of the PNBC and/or PDS.
Failure to successfully complete the PNBC may result in the removal of a temporary employee from your department. HR Temporary Employment follows strict guidelines when placing individuals in any position. The Temporary Employment Specialists (TES) follow the same hiring grid used for the placement of regular employees within the University. Should your HR Temporary Employment employee be removed, the TES will work with you to find a replacement as quickly as possible.
Failure to successfully complete the PDS will result in the immediate removal of a HR Temporary Employment employee from an assignment. A TES will work with you to provide another qualified temporary employee as soon as possible.
- How do I change the account number on which my department is being billed for my HR Temporary Employment employee(s)?
Contact HR Temporary Employment at 257-9555 ext. 142, and we can help you change your account information.
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- What should I do if my HR Temporary Employment employee is not performing adequately?
Our first goal is to help your department run as effectively as possible. If your HR Temporary Employment employee cannot fulfill the duties required, contact your TES as soon as possible. He or she can help determine if job counseling or termination is required. Always document as much information as possible. This will help the TES determine if the temporary employee can be placed in another assignment. HR Temporary Employment employees are held to the same standards as Regular employees. The Employee Handbook outlines expected behavior each temporary employee is expected to follow. At the completion of any HR Temporary Employment employee's assignment a Performance Evaluation should be filled out and sent to the applicable TES. Contact HR Temporary Employment for any questions or concerns about a specific temporary employee.
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What do I do when my HR Temporary Employment employee's assignment is completed?
Notify the employee as soon as possible of his or her last day of work. If possible, give the temporary employee a five-day notice. Also, inform HR Temporary Employment to begin the separation process. A Performance Evaluation must also be filled out and sent to HR Temporary Employment.
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- What is the difference between Student Employment and HR Temporary Employment?
Student Employment is a referral service for the UK student body ONLY. Once a student is referred to a department, the hiring official conducts the interview and makes the final hiring decision. Student Employees are placed directly on the departmental payroll. The student becomes an employee of the hiring department. Visit the Student Employment Web site for more information.
HR Temporary Employment (formerly known as STEPS) recruits, interviews, screens, hires, and provides payroll services. HR Temporary Employment employees can be students or non-students. HR Temporary Employment will complete all paperwork. Departments are billed directly for each HR Temporary Employment employee (see above).
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