Summer Conferences
Conference Housing Administrative Office
Hours of Operation: Monday—Friday 8:00 a.m.—5:00 p.m.
Phone: (859) 257-2042 x230 Fax: (859) 323-1053
Web: www.uky.edu/Housing/summer_conferences
Summer Conference Season
May 11—August 9, 2008
About Summer Conferences
The University of Kentucky offers Summer Conference Housing for dozens of student academic & athletic camps, and adult professional development conferences. Most groups are sponsored and hosted by University affiliated departments and organizations. The diverse groups are from the state, national and international communities.
Financial arrangements for Summer Conferences are cost-efficient and easy to administer. Room costs are based on a single or double occupancy rate per person, per night. We direct bill and will process UK departmental vouchers.
Twelve south campus, two central campus, and two north campus residence halls are used to house summer guests. All guest rooms are air-conditioned and furnished with two each: single beds, desks, chairs, and chests.
Summer Conference Housing gives you the convenience of living on campus, close to your program site! Campus life provides all the necessities and all the added extras that make camps and conferences fun and successful!
We invite you to contact us at (859) 257-2042 x230 about planning your summer event at the University of Kentucky. An experienced and trained staff will help assure that your event runs smoothly.
Guest Check-In
Upon arrival all guests should proceed to the check-in area designated by the group leader/sponsor to complete registration card and pick up any necessary information. Guest will then move to their assigned residence hall to pick up keys and move in.
Guest check-in time typically begins at 1:00 PM daily. Check-out time is 12:00 PM. Arrangements, for later early check-in, later checkout time, may be made in advance and approved by our office; however, this is subject to space availability.
Groups and guests who checkout late and have not obtained prior approval will be assess charges for an additional night, per person, at the contracted rate.
GENERAL INFORMATION
- Assignments—Group leaders/sponsors are responsible for making the room and roommate assignments for the participants. You will be given a packet of information and instruction to guide you. These should be submitted no less than two weeks prior to your arrival.
- Audio-Visual—Conference Housing has a limited number of audio-visual equipment and display supplies that can be rented for a small fee. For information on renting other equipment, visit the Teaching & Academic Support Center website at www.uky.edu/TASC/AV/request.php
- Cancellations—In the event that it becomes necessary to cancel the event, please notify the Conference Housing Office at least 2 weeks in advance of the event.
- Classrooms/Meeting Rooms—A limited number of classrooms and meeting spaces can be reserved through our office. These are located in the Kirwan/Blanding Complex & Commons Central Facility. Other meeting rooms may be reserved through other university offices.
- Dining Services—Although not required, meal plans can be arranged through UK Dining Services. They offer plans that will suit any budget. Commons Market is the focal point for summer conference dining. Groups residing in Kirwan/Blanding complex may make arrangements with Commons Market. UK Catering is also an option as well. Dining Services offers a number of other operations located throughout campus where individuals may purchase meals.
- Housing Contracts—Once a reservation is made for your group, we will send the sponsor/leader a housing contract that must be signed and returned to our office one (1) month prior to your groups' arrival.
- Reservations—We urge you to make reservations well in advance of your group event. Many of our facilities are booked over one year in advance.
- Roommates—Groups are usually housed on the same floor or within the same residence hall. It is the responsibility of the group leader to assign roommates.
- Security—Each occupied residence hall has 24-hour front desk coverage. The attendants provide services ranging from information to security.
- Viewing Meeting Facilities—Appointments may be made to view facilities by calling (859) 257-2042 x230.