UK Home Academics Athletics UK's Chandler Medical Center Research Site Index Search UK

DOE Entry Summary Validation MessagesThis is a list of possible errors that might be listed under Validation Messages in the FES Client Summary Validation screen. All of these messages are fatal errors unless the message indicates it is a warning.

Message
Code

Message

Comment/Explanation

10001

Det Effort: Total detailed effort does not equal 100%

 

10002

Payroll Dist: Total payroll distribution effort does not equal 100%

 

10003

Summary: Total sponsored detailed effort does not equal total sponsored payroll distribution effort

 

10004

Summary: Total non-sponsored detailed effort does not equal total non-sponsored payroll distribution effort

 

10005

DOE Header: Weeks Per Year must be > 0 and <= 52

 

10006

DOE Header: UK Ave Weekly Hours must be > 0 and <= 168

 

10007

DOE Header: UK hours per year not equal to system computed value

 

10008

DOE Header: VA weekly hours are required for a VA faculty member (WARNING)

 

10009

DOE Header: VA weekly hours specified for a non-VA faculty member (WARNING)

 

10010

DOE Header: UK weekly hours should be 0 for VA 8/8 faculty member (WARNING)

 

10101

DOE Header: FDB missing the SAP External Person ID field, cannot identify SAP-HR data

The colleges are required to populate the Person ID in the faculty database, once the faculty member is hired and entered into SAP-HR. This maintains the link between the faculty database, the FES Client, and IRIS HR.

10104

DOE Header: Administrative flag should not be checked for faculty employee

The administrative flag is used to indicate that an employee with an IRIS HR assignment that is in a staff employee group is a faculty administrator. This flag is not needed for faculty members with an IRIS HR prime assignment that is in a faculty employee group.

10105

DOE Header: FES Control Payroll flag should be Forced for faculty employee

The FES Control Payroll flag is used to indicate if FES is controlling the HR payroll distributions for base pay. IRIS HR indicates that this employee is a full time faculty so the value should be forced.

10106

DOE Header: Staff employee needs Administrative or 8/8 VA flag set.

The Administrative or 8/8 VA flags are used to indicate why an employee with an IRIS HR prime assignment in the staff employee group has been added to FES.

10107

DOE Header: FES Control Payroll flag should be Voluntary or Not Controlled for staff employee

IRIS HR indicates that this employee is staff. The FES Control Payroll flag is used for faculty administrators and VA 8/8ths faculty to indicate that they are voluntary ( FES will control HR payroll distributions for base pay) or Not Controlled. The Forced value is only used for Full time faculty to indicate that they are required to have FES control the HR payroll distributions for base pay.

10108

DOE Header: Contract period inconsistent with employee sub group (WARNING)

The contract period populated from the Faculty Database is inconsistent with the faculty member’s IRIS HR prime assignment’s employee sub group (Exempt Monthly, 9 Month Deferred, or 10 Month Deferred)

10111

DOE Header: FES Control Payroll flag should be Not Controlled for Administrators and VA 8/8 Faculty (temporary)

Temporary message until the FES Client is changed to handle controlling payroll for Administrator and VA 8/8 faculty

10112

DOE Header: VA Status inconsistent with IRIS-HR main assignment (WARNING)

The VA Status is populated from the Faculty Database or is overridden in the FES Client. The VA status in IRIS HR is a relationship associated with the faculty's position.

10113

DOE Header: VA 8/8 indicator is not checked for IRIS-HR VA 8/8 faculty

The faculty's position has a relationship that indicates that it is VA 8/8ths appointment. The VA 8/8 flag on the DOE header is not checked.

10114

DOE Header: Incomplete academic appointment information in the Faculty Database. (WARNING)

The rank, title series, contract period, and academic home unit are populated in the FES Client from the Faculty database. This message indicates that one or more of these fields is missing.

10116

DOE Header: Title Series does not match IRIS-HR job. (WARNING)

The title series is populated from the Faculty database and can be overridden in the FES Client. In IRIS HR, faculty should be assigned to a position that is related to a job that indicates the title series.

10118 DOE Header: Comments are required on version 2 and higher.  

20006

Det Effort: Invalid effort category for Land Grant functional area.

The functional area on the WBS element master data indicates which detailed effort category can be used. If the functional area is 0330, the service category must be used. If the functional area is 0210, then the research category must be used.

25001

Course Detail: Total Contact Hours percent effort is not within .5% of system computed value. (WARNING)

 

25002

Course Detail: Preparation Hours percent effort is not within .5% of system computed value. (WARNING)

 

25003

Course Detail: Total percent effort is not within .5% of system computed value. (WARNING)

 

26002

Course Detail: Percent effort for course must be > 0%

 

30002

Payroll Dist: Cost object percent effort exceeds the maximum distribution available for months distributed.

 

30003

Payroll Dist: Total detailed effort does not equal payroll distribution for sponsored cost object.

For the sponsored cost object listed in the message data, the total of the effort entered in the detailed effort does not equal the sponsored effort entered in the payroll distribution block.

30004

Payroll Dist: Total detailed effort is greater than the payroll distribution for non-sponsored cost object.

For the non-sponsored cost object listed in the message data, the total of the effort entered in the detailed effort does not equal the non-sponsored effort entered in the payroll distribution block.

30005

Payroll Dist: Total effort for cost object must be > 0%

 

30006

Payroll Dist: Closed cost object used on prior version is missing.

 

30007

Payroll Dist: No distribution found for month.

There are no cost objects in the payroll distribution block that are active for the month listed in the message data.

30101

Payroll Dist: Cost Center is blocked for posting.

 

30103

Payroll Dist: Fund center is not valid for payroll

The fund center associated with the cost object in the message data indicates that the cost object is not valid to use for payroll distributions.

30104

Payroll Dist: Cost Center is not valid in track period.

The Cost Center's Valid To and From dates must be within some portion of the track's beginning and ending dates.

30107

Payroll Dist: Cost Center validity dates expired (not valid for posting)

 

30108

Payroll Dist: Cost Center number not in valid range for FUTURE cost object type

The cost object type is future. The cost center entered is not one reserved for future grants.

30109

Payroll Dist: FUTURE cost object belongs to another department (Warning)

Future cost centers are associated with a department.

30110

Payroll Dist: FUTURE cost object should be sponsored

Contact the Sponsored Projects Accounting Office to correct this problem.

30201

Payroll Dist: Grant does not exist.

The WBS element entered did not derive a grant that exists. Contact the Sponsored Projects Accounting Office to correct this problem.

30202

Payroll Dist: Grant is not valid in track period.

The Grant's Valid To and From dates must be within some portion of the track's beginning and ending dates. This is also true for the Grant's Project To and From dates.

30203

Payroll Dist: Grant validity dates not specified in IRIS Grant master data

Contact the Sponsored Projects Accounting Office to correct this problem.

30204

Payroll Dist: Grant is not valid for posting.

This message occurs if:

  • The grant is blocked for posting

or

  • The grant valid from and to dates have expired. This can be overridden by entries under the posting tab in the grant’s master data. The transfer postings activity block and expense/revenues posting block must be active and have allow from and to dates that are for current or future payrolls in the fiscal year.

30205

Payroll Dist: Fund is not valid in track period.

The Fund's Valid To and From dates must be within some portion of the track's beginning and ending dates.

30206

Payroll Dist: Fund validity dates not specified in IRIS master data

Contact the Sponsored Projects Accounting Office to correct this problem.

30213 Payroll Dist: Grant Budget not released for posting during the track period.  

30301

Payroll Dist: Internal Order is not valid in track period.

The Internal Order's Work Start and End of Work dates must be within some portion of the track's beginning and ending dates.

30302

Payroll Dist: Internal Order validity dates expired

 

30303

Payroll Dist: Internal Order deletion flag must not be X

 

30304

Payroll Dist: Internal Order is not released

 

30305

Payroll Dist: Internal Order is locked

 

30306

Payroll Dist: Internal Order is closed