Departments

• Answer questions regarding financial accounting entries (first point of contact)
• Supporting documentation
• Financial inquiries
• Payment inquiries

Payroll

257-3946

• Answers questions and make adjustments as required for the following processes:
• Remuneration statement does not show up after payroll trial run
• Paycheck Calculations including Retro
• Payroll Cost Distribution
• Tax Calculations or Issues
• W4
• K4
• EIC
• FICA
• Local Taxes
• Taxable Benefits
• Pay Entry
• Additional Payments
• Recurring Payments
• Terminal Leave Payouts
• Deductions:
• United Way
• Bonds
• Garnishments/Court-ordered deductions
• Claims
• Direct Deposit
• Void/Replacement Pay Checks
• Employees should first contact their department and the department should contact Payroll.
• Time Entry
• CAT2
• CATS_APPR_LITE
• ZCAT6
• CATS_DA
• Leave of Absence
• FML
• Reports:
• Wage Type Reporter
• Remuneration Statement
• ZCCWBS – Cost Distribution
• ZCOSOBJ – Employee Cost Distribution Objects
• Planned Working Time
• Employee Locked: Payroll Status
• Non-resident Alien Issues
• Social Security Issues/More than 1 Person ID

Accounts Payable

257-1402

• Answers questions and makes adjustments as required on DAVs
  • DAV payments
• Answers questions regarding Vendors
  • Vendor payments
  • Credit memos
• Answers questions regarding tax or miscellaneous payments
  • Payments eligible for tax reporting
  • Payments for Honorarium, Independent Contractor, Consultant, Guest Speaker, etc.
  • 1099-MISC tax information
  • Non-resident Alien payments not in Payroll system
• Answers questions and makes adjustments as required on travel
  • Allowable travel reimbursements
  • Compiling travel documents
  • Rates for meals in high and low rate areas
  • Mileage reimbursement rates
  • Reimbursement amounts for international per diem rates
• Answers questions on records retention
  • Records retention and retrieval
  • Transfer of permanent University records to storage facilities
  • Assistance with storage of non-permanent records
  • Destruction of non-permanent records
  • Alterations in records retention and destruction schedule

General Accounting

257-8889

• Maintains GL Account master data
• Maintains cost center master data
• Answers questions related to checks
• Contact person
• Stop payments
• Voided checks
• Answers questions and inquiries regarding year-end accruals
• Answers general inquiries on cost objects
• Obtains copies of “GA” supporting general ledger documents
• For Reference type GA

Plant Assets

 257-8638

• Capitalization Policy
• Annual inventories required for space, equipment, and vehicles
• Maintains equipment master data
• Transfer capital equipment
• Sale of equipment
• Trade-in of equipment
• Record of lost or stolen equipment
• Record of issue/replacement of eBARS equipment tags
• Maintains vehicle master data
• Fleet number
• Vehicle license
• Transfer of vehicle
• Trade-in of vehicle
• Vehicle auction
• Maintains facilities master data
• Record of Issue/replacement of eBARS door tags
• Room changes
• Building numbers

Endowment Services

257-7394

• Answers questions and makes adjustments as required for the following processes:
• Master data changes for endowment accounts
• Monthly charges on ledger sheets
• Estimate of spendable income for endowment-supported accounts
• Spending rate or management fee inquiries

Treasury Services

257-1983

• Answers questions and makes adjustments as required for the following processes:
• Cash/check transmittals
• Wire transfers
• Credit card transactions
• Imprest cash accounts
• Banking supplies
• Foreign checks

Sponsored Projects Accounting

 257-3662

• Establishes new WBS elements
• Maintains the chart of accounts for sponsored projects and student financial aid
• Processes all budget revisions and attribute changes to WBS Elements
• Prepares and submits internal and external financial reports
• Prepares and submits invoices to sponsors
• Processes sponsor payments
• Prepares Letter of Credit reimbursement requests
• Prepares quarterly Letter of Credit reconciliation reports
• Reviews all departmental cash transmittals depositing funds to WBS Elements
• Maintains Accounts Receivable
• Reviews, provides guidance and monitors all cost transfers to and from WBS Elements
• Prepares the University of Kentucky Facilities and Administrative Proposal
• Negotiates with the Department of Health and Human Services to establish the Facilities and Administrative Cost Rate
• Processes DOE forms
• Answers questions and inquiries related to Faculty Effort System
• Collects and reports cost share obligations to sponsors as required
• Answers questions and provides guidance on management of cost share cost center
• Reviews, monitors and approves Service and Recharge Center rate applications and charges
• Prepares Annual A-133 Audit of Federal Expenditures
• Assists with Financial Audits/Reviews from sponsoring agencies or their contractors

IRIS Project Team

• Supports all of the above functions
• Transfers knowledge to the central offices
• Revises processes, if consistent errors are identified
• Provides training sessions for users
• Maintains FI User Manual