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Coordinating Committee Meeting

Meeting Notes - May 11, 2004

 
  • Customization Request Process
    • Kathy Crouch presented the Coordinating Committee with a draft Customization Request Process for review and discussion. Kathy cited the need for a mechanism to consider requests for enhancements or customizations to both existing systems and new ones. Because of the extensive nature of the IRIS Project, such requests will need to undergo careful evaluation. The request process provides a mechanism for that consideration and decision making.

    While the draft process called for the Steering Committee to approve or deny all such requests, members of the Coordinating Committee felt it more appropriate that they as a group authorize or deny such requests. Phyllis Nash will take this recommended change to Mr. Siemer for his review.
  • Business Issue/Decision Resolution Process

    • Brenda Teague provided the committee with a model for a business issue/decision resolution process. The process proposed covers both internal team issues/decisions and those that are institutional or cross-functional in nature. The group recognized the need for decisions that are both timely and thoughtful and offered some suggestions for improving the model and its flow.

  • IRIS Project Updates

    • Phyllis Nash gave the Coordinating Committee updates on several aspects of IRIS. She explained the project staff compensation plan in its final form and brought everyone up-to-date on the status of 630 S. Broadway and the renovation plans for the north side of the building and the back area.

    The committee also received an update on the implementation partner. Dr. Nash indicated that the Evaluation Committee hopes to move quickly following review of the responses. The dual track negotiation method will be used again, with a goal of having an implementation partner identified by early June.

    As a final item, Phyllis Nash informed the Coordinating Committee of the status of the IRIS Project staffing. Diane Sage has joined as the functional training lead and Lana Dearinger is now part of the Communications team. While all functional people are now on board, there are still some technical slots to be filled.

    The next meeting of the Coordinating Committee is scheduled for May 25.