•HR/Payroll Update Michelle Bliffen reported on the current status of users. Many need more support than first estimated, so the HR Team leadership is taking steps to address user needs. Two groups –Super Users and HR Users Groups – have been established to aid in better understanding and use of the system and new processes. The HR Team will examine requests from these groups, and bring to the Coordinating Committee for consideration and approval.

Lana Dearinger is coordinating the creation of an online reference manual for HR/Payroll.

Other initiatives include the creation of a responsibility of matrix (to help users get questions answered more efficiently) and the offering of open labs for practice and coaching (scheduled this month).

June and July will be devoted to supporting end-users and back office personnel. In August the HR Team will begin Phase Two efforts.

•Year-end Closing Lee Nelson distributed information on year-end closing from an SAP perspective. Preparation is currently underway for closing the year in IRIS. Each team has prepared two lists: one for requirements to close 2006 and produce financial statements and another to identify requirements for July 1 operation. The team leads have reviewed and consolidated these lists, assigned tasks, and set due dates. Consultant help is being provided to assist the teams through this first year-end closing.

•Disaster Recovery Test Kathy Hamperian reported on another IRIS “first,” that is, the disaster recover test conducted June 3-7. Deemed a true success, the test took place over the course of 96 continuous hours. Team members were able to do considerable testing in fewer than 12 hours, as outlined on the summary sheet committee members received.

•Campus Management Update Michelle Nordin shared information with the group on the steady progress being made by the Campus Management Team. She provided a detailed handout on Financial Aid, Student Accounting, and Student Administration accomplishments, ongoing work, and upcoming challenges.

Michelle was pleased to report on the first successful fee calculation in the test system, as well as the development of CM’s business process procedures (BPPs), documents that will aid in training development.

Michelle concluded with a report on the status of data conversion. A subteam, led by Ruby Watts, is now in place. The group is working on a strategy to meet the June 30 deadline.

•KMSF Update Phyllis Nash spoke about efforts to strengthen communication and future developments with KMSF. She has requested that KMSF appoint individuals to serve as contacts for Business Warehouse and routine communication (such as system outages). In turn, David Hardison will serve as the IRIS contact for KMSF. The IRIS Project will continue to support KMSF, with requests for interfaces and changes continuing to come to the project leadership.

•Shadow System Development Kathy Crouch is charged with forming a group to interview a variety of end-users to determine unmet needs, reporting deficiencies, and other concerns. The project needs to support this effort to prevent development of new shadow systems.

•FES Update Training is underway, with the first class being taught this week. Other offerings of the initial class are scheduled through the remainder of June. To supplement initial training, open labs for DOEs are planned.

Two other classes will be developed for FES: the second will deal with DOE (other versions), split tracks, cost distribution, and deferred pay, while the third class will focus on the certification process.

The FES Team is testing security roles, cleaning up other FES matters, and anticipating the July monthly payroll distribution.