Coordinating Committee Meeting
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Meeting Notes - August 10, 2004
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The Coordinating Committee briefly discussed the change in leadership in the Finance and Administration area. Those in attendance agreed that the level of support for the IRIS Project would continue, with no anticipated slow-downs. Dr. Nash reported that the project charter is finished. She indicated that Mr. Butler would be asked to review and sign this week. |
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SAP’s Campus Management experts Joachim Plumbaum and Bruce Levik visited last week to get feedback from the university. Since CM training is an issue, Dr. Nash argued for training in this country and made the SAP representatives fully aware of the needs here. Training plans for each project team are fairly well refined. In the Business Blueprint Phase, the focus is on level 2 training for the project team in the core areas. Level 3 training will occur in early Realization, when more detailed knowledge for configuration is required. A group from the University of Tennessee visited on Monday to share implementation experiences, as well as faculty effort system information, with the project leadership group here. UT will be upgrading to the enterprise version of the SAP software and the visiting group expressed interest in participating in some training with UK. Dr. Hardison noted that there are good working relationships being developed with the consultants assigned to each team. He also recognized Kathy Hamperian for her help and support. |
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Kathy Hamperian reported on several technical activities. She and others are finishing up the first sizing exercise. The sandbox now includes CM and R/3. A development environment should be up by the end of Blueprinting. For now several technical folks are working in functional roles and this sort of experience highlights the change in the technical roles that has taken place in recent years. |
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Lee Nelson reported on the first week of Blueprinting, noting that HR got an early start. He commented on the positive feedback he had received from consultants about workshop activities and talked about their roles on the project. Mr. Nelson brought up the matter of limited space as a risk to knowledge transfer. He stressed that everyone needs to be cognizant of the separation of team members and the cost of such separation. |
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Dr. Nash provided an update on the renovation of the back portion of the building, citing the need for this work to be done by Realization. Other space has now been rented at 640 S. Broadway, as have 20 parking spaces. Within the building some shifting of employees into other areas continues. She anticipates that an additional member will be added to the CM Team. While there will be no formal kick-off to celebrate the end of Project Preparation, Dr. Nash is working with others to plan an informal team building event to benefit both employees and consultants. |
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Mr. Owen asked about training in Blueprinting and end-user training. Mr. Nelson responded with an explanation and overview of early training of the project team in Blueprint and the just-in-time training of end-users much later in the project. The group also discussed the inclusion of affiliated corporations in the project, possible KMSF participation, the project timeline, and post-implementation staffing. |
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The meeting adjourned at 5:10 p.m.
The Coordinating Committee next meets on September 14. |
