• UKID Recommendations
  Phyllis Nash reported that the IRIS recommendation on the treatment of the UKID was submitted to the Office of Legal Counsel on November 6, with one change. The effective date for the recommendation to make the UKID “public” was changed to July 1, 2007, based on information from the Benefits Office.

• Business Warehouse Changes
  The committee heard from Kathy Crouch, the new BW Team lead, on the current Business Warehouse priorities. In support of the December and February Go Live events for Campus Management, the BW Team is building extractors and cubes, developing reports, and giving attention to other related tasks. Other priorities include preparation for the Plant Maintenance Go Live in April, additional reports for HR, the statistical file, and work related to grants billing.

  Kathy reported that the team receives 20 or more e-mail requests each day from end-users who need help. She has organized a more structured response to these requests such that two team members now review the mail. Issues and problems are tracked in the issues database and team members are improving communication back to end-users. Jeannie Taylor has joined the team to provide administrative support.

  The campus group appointed to examine and evaluate other reporting tools has identified a potential product. The group plans to ask for a proof of concept as part of the evaluation effort.

• Updates on New Implementations
  Budget Preparation. Roxanne McLetchie reported on development of the new Budget Preparation process, which will involve the BW application called Business Planning and Simulation. The blueprint has received stakeholder sign-off and is available for viewing on the IRIS web site. Roxanne and others on the team are conducting tests, building the BPS cubes, and wrapping up configuration. They’ve created a process for data flow (R/3 to/from the cubes) and continue to work on retractors, budget reports, and a budget manual.

  Unit testing began this week and went well. Integration and process testing will follow the completion of unit testing. The hospital has to have separate layouts and is not ready for testing, since not all data has been gathered.

  Training for all users will occur in January.

  Roxanne noted the contributions of Louise Hensley, who will be responsible for maintenance of BP, and the great support of the stakeholder group.
  
  Procurement Card Enhancement. Melanie Rizk provided the Coordinating Committee with summary information on the enhancement to the procurement card. As outlined in her handout, the enhancement is two-fold: 1) the Cardholder Master will provide data to end-users and include the ability to control access to transactions; and 2) a web-based application will give users greatly improved editing and viewing capabilities, along with better reports and printed output.

  Melanie expects that training on the new functionality can likely be handled with demonstration sessions. The enhancement, written by UK employee Marianne Peterson, is scheduled to go live February 1.

  Campus Management. Michelle Nordin provided the committee with a written summary of CM activities and progress notes. She touched upon highlights in each area of the CM implementation:

  --In the Student Accounting area, the team is making significant progress with tuition calculation.

  --Financial Aid web services are scheduled to be available on December 15.

  --In the Student Administration area, Event Planning training is underway. Jacquie Hager and Stephen Barnett taught a pilot class to 10 users and received a lot of positive feedback. The Event Planning training for all other users will begin after the Thanksgiving Holiday.

  --Open labs are planned for January to assist users with their actual Event Planning questions and tasks.
  

Following Michelle’s update, Lee Nelson expressed growing confidence in the team’s progress toward successful implementation. As part of preparation for the CM Go Live, Kathy Hamperian is developing a strong plan for stress testing of the system. Phyllis Nash is building an extensive contingency plan in consideration of a range of potential issues and problems.


 

No December meeting of the Coordinating Committee is scheduled.