The IRIS Command Center operation will continue through November 18 to help with month-end close questions. Beginning November 19, calls will go the IT Customer Service Center, with escalation as appropriate.

Regarding current activity, Phyllis reported that the number of calls has steadily declined to fewer than 10 each day.

Lee Nelson provided an update on conversions, interfaces, and processes related to October month-end close. The Grants Management budget load remains the largest outstanding conversion issue. The team has made progress, however, with a 5,000-item load that resulted in only 11 errors. Of the group of items related to processes, indirect cost calculation is outstanding, with a run scheduled for the end of the week. Lee reported on interface developments, noting that stores, animal laboratory, communications, and payroll interfaces are now complete. The reversals interface is in progress and endowment work is 70 percent complete. Lee hopes that ledger sheets will be available by the end of the week.

The system upgrade (SAP 2005) was originally scheduled for the spring of 2006. That schedule must be reconsidered, given the new HR/Payroll timeline. Lee indicated that the upgrade could take place either before or after the HR/Payroll Go Live and outlined the pros and cons of both approaches. Since there are several advantages to doing this work early, including the benefits of being a ramp-up customer, UK will go with the earlier plan for upgrade. Lee distributed a upgrade plan draft depicting upgrade, tasks and time duration/dates for each.

The upgrade involves three processes: testing, documenting issues, and documenting solution. When asked about the impact on functional teams, Lee assured the group that upgrade activities would not demand extensive additional work hours. Instead, team members will need to test the transactions in their modules and could complete the work in about two days. The critical parts of upgrade are conveying concise yet detailed information to SAP when problems are identified and documenting the solutions for use when completing the actual system upgrade .

Campus Management is trying to move as much functionality as possible into production to benefit from the SAP 2005 upgrade testing.

As a final note on SAP 2005, Phyllis emphasized that the process will not include the implementation of any new functionality delivered with the upgrade. Instead, the team will work to keep present functionality stable and not threaten that stability by introducing any new functionality during the upgrade.

Human Resources/Payroll: November is a critical month for the team. As of this afternoon, the monthly payroll data conversion appears to be much cleaner, with relatively few corrections needed. Work on payroll comparisons begins tomorrow.

Kentucky Medical Services Foundation: KMSF integration testing is underway and go live remains on target for January 1. Tony Day and Dave Ross have been assigned to assist with testing and training for the KMSF implementation.

Student Accounting: Statements have been completed and sent out to students. Printing problems have been resolved with the use of a print server. Lee would like to see the statement of obligation pushed out soon. The major task now involves estimated aid.

Hospital Inventory: The work in SAP remains on schedule. Interfaces are behind schedule, due to other projects in the hospital (PICIS, Omnicell). There are change management issues associated with the hospital inventory implementation, including a shift change for inventory staff members, process and procedure changes, and a new reordering system (MRP) for the Operating Room. Lee expressed his appreciation for the assignment of Andre Brousseau to the project.

The FI and MM Teams already are at work on Phase II. Some team members have begun work on the procard enhancement originally blueprinted for Phase I.

More Phase I work lies ahead for Student Accounting, as the team must put its energy into tuition calculation.

Staffing arrangements for Phase II for FI and MM are completed and negotiations for consultant help are underway.