PROCEDURAL GUIDELINES FOR BOXED BOOKS IN
YOUNG'S CIRCULATING COLLECTION

RECOMMENDED BY SPACE COMMITTEE, 1/07/02; APPROVED BY COLL DEV, 1/9/02

BOOKS BOXED POST ’92 [THESE ITEMS HAD UNDERGONE SELECTOR REVIEW AT THE TIME OF THE DECISION TO BOX. THESE ITEMS WERE BOXED BECAUSE THEY WERE DETERMINED TO BE BRITTLE OR DAMAGED AND WERE GIVEN DO-NOT-CIRCULATE STATUS.]

  1. SINGLE MONOGRAPHS: DEFAULT ==> SEND TO KENTUCKY UNDERGROUND STORAGE WITHOUT SELECTOR REVIEW.
    1. If item is retrieved from HB for use, it will be transferred to King Storage.
  2. CURRENTLY RECEIVED SETS & SERIES: DEFAULT ==> RETAIN ENTIRE SET IN YOUNG WITHOUT SELECTOR REVIEW.

  3. NON-CURRENTLY RECEIVED SETS & SERIES THAT CONTAIN SOME VOLUMES THAT ARE NOT BOXED: DEFAULT ==> SEND COMPLETE SET / SERIES TO KING STORAGE WITHOUT SELECTOR REVIEW.
    1. This will allow for all of the volumes to remain together, on campus, with the physically fit volumes being allowed to circulate, while the brittle / damaged items are restricted to in-library use.
  4. NON-CURRENTLY RECEIVED SETS & SERIES IN WHICH ALL OF THE VOLUMES ARE BOXED: DEFAULT ==> SEND THE COMPLETE SET / SERIES TO KENTUCKY UNDERGROUND STORAGE WITHOUT SELECTOR REVIEW.
    1. If an item is retrieved from HB for use, the set / series will be transferred to King Storage.

BOOKS BOXED PRE ’92. [THESE ITEMS HAD NOT NECESSARILY UNDERGONE SELECTOR REVIEW AT THE TIME OF BOXING. ITEM MIGHT BE ABLE TO BE REPAIRED AND RETURNED TO THE CIRCULATING COLLECTION.]

  1. SINGLE MONOGRAPHS: DEFAULT ==> SEND TO KING STORAGE WHERE THEY WILL BE TEMPORARILY HOUSED PRIOR TO COLLECTION DEVELOPMENT / PRESERVATION STAFF REVIEW.
    1. While in King, these items will be housed in a discrete location (probably on the first floor) with the OPAC records displaying their temporary location.
    2. As space in Young Preservation becomes available, these items will be retrieved for review by Collection Development / Preservation staff in order to recommend appropriate treatment (retention, withdrawal, replacement, or reformatting).

  2. CURRENTLY RECEIVED SETS & SERIES: DEFAULT ==> ENTIRE SET REMAINS IN YOUNG.
  3. NON-CURRENTLY RECEIVED SETS & SERIES THAT CONTAIN SOME VOLUMES THAT ARE NOT BOXED: DEFAULT ==> SEND TO KING STORAGE WHERE THEY WILL BE TEMPORARILY HOUSED PRIOR TO COLLECTION DEVELOPMENT / PRESERVATION STAFF REVIEW.
    1. Unboxed volumes will be allowed to circulate; boxed volumes will be restricted to in-house use.
    2. Other guidelines same as A above.
  4. NON-CURRENTLY RECEIVED SETS & SERIES OF WHICH ALL OF THE VOLUMES ARE BOXED: DEFAULT ==> SEND TO KING STORAGE WHERE THEY WILL BE TEMPORARILY HOUSED PRIOR TO COLLECTION DEVELOPMENT / PRESERVATION STAFF REVIEW.

a. Guidelines same as A above.

BOOKS IN SETS / SERIES BOXED PRE AND POST ’92 TREAT AS PRE ’92 MATERIALS.