 |
|
Mixed media materials are items that are composed of two or more components belonging to two or more distinct material types. The item may have no predominant component (e.g., a printed text and a map), or it may have one predominant component (e.g., a printed text supplemented by a computer disk). The cataloging of these items can be handled in one of two ways:
2. A single bibliographic record is created for the entire item. The predominant component of the item is described in the bibliographic record with the subsidiary components described as accompanying material following the physical description or in a note.
Each library has its own policy on the physical storage of its mixed media materials. The policies vary not only with location, but also with the types of materials that make up the item. Generally, with single format items, printed texts are housed in the regular stacks area, while non-book materials are housed in a separate media area which is not directly accessible to the public.
Based on the housing of single format items, five options are available for the housing of items whose components belong to two or more material types. These are:
I. Monographs.
2. Add a um= note to the appropriate copy statement of the copy holdings record. This note should state that the components of the item are shelved together in one location. Additional information may be included when circumstances warrant it.
The basic form of the note is as follows: um=Accompanying [supply library material type, e.g., microfiche, slides, computer disks, etc.; or, term used in bibliographic record, e.g., manual, workbook, etc., for accompanying material] shelved with [supply library material type for predominant component, e.g., book, computer disk, etc.].
Example of note:
3. Create only one item record for the components.
4. Label both the predominant and subsidiary components with the call number.
5. Type a label indicating for circulation purposes the number and type of subsidiary pieces that accompany the predominant component. Attach the label near the item ID of the predominant component.
B. Components of item housed separately.
The basic form of the note is as follows: um=Accompanying [supply library material type or term for other component] ([supply other component's call number]) in [supply library location or library department]. Abbreviate the library location or library department when necessary.
Examples of note:
um=Accompanying transcript (ML936.S530 1987) in Music Lib
b. Create item records for each component.
2. Single bibliographic record is created for all components of the item.
b. Add a um= note to the copy statement of the primary component. The note should state either where the accompanying material is shelved or where the patron can go for help in locating the accompanying material. The call number of the accompanying material should be included in the note.
Example of note:
A note may be needed in the copy statement of the subsidiary component when it is in a location that does not have a NOTIS location code. The note should state where the component can be found.
Example of note:
2. When 1 or more components are not directly accessible to the public, the basic form of the note in the copy statement for the primary component is as follows: um=For accompanying [supply library material type or term used in bibliographic record for accompanying material] ([supply call number of accompanying material]), ask at [supply location within library]. Abbreviate the location within library when necessary.
A note is also added to the copy statement of the subsidiary component. The basic form of the note is as follows: um=For [supply library material type or term used in bibliographic record for accompanying material], ask at [supply location within library]. Abbreviate the location when necessary.
Example of notes:
um=For computer disks, ask at Educ desk. (Note in copy statement of accompanying material.)
d. Create separate item records for each component.
C. Any note greater than 66 characters in length will be placed in CAPS in a 590 field of the bibliographic record and not in the copy holdings record.
Example of note:
II. Multi-volume publications (Serials & Nonserials).
A. Components of item housed together.
2. Add a note stating that the components of the item are shelved together in one location to the appropriate copy holdings or MHLD record. Additional information may be included when circumstances warrant it.
The basic form of the note is as follows: um=Accompanying [supply library material type, e.g., microfiche, slides, computer disks, etc.; or, term used in bibliographic record, e.g., manual, workbook, etc., for accompanying material] shelved with [supply appropriate descriptor for predominant component, e.g., issues, volumes, etc.].
Example of note:
b. When only some issues are accompanied by supplementary material, add a note in the z subfield of the 866 field of the MHLD record.
The basic form of the note is as follows: 866 ... |z Accompanying [supply material type or term used in bibliographic record for accompanying material] for [supply appropriate descriptor, e.g., vols, issues, etc.] [supply years, volumes, etc.] shelved with [supply descriptor, e.g., vol., or issue, etc.]
Example of note:
3. Create only one item record for the components.
4. Label both the predominant and subsidiary components with the call number.
5. Type a label indicating for circulation purposes the number and type of subsidiary pieces that accompany the predominant component. Attach the label near the item ID of the predominant component.
B. Components of item housed separately.
2. Single bibliographic record is created for all components of the item.
b. Add a um= note to each copy statement. The note should state either where the accompanying material is shelved or where the patron can go for help in locating the accompanying material. The call number of the accompanying material should be included in the note when possible.
Example of notes:
um=Accompanying vols. in Medical Center--Journal Stacks.
2. When the accompanying material is in a location that does not have a defined NOTIS location code, a note is added to the copy statement of the accompanying material stating where it can be found.
Example of note:
3. When 1 or more components are not directly accessible to the public, the basic form of the note in the copy statement of the predominant component is as follows: um=For accompanying [supply library material type or term used in bibliographic record for accompanying material] ([supply call number of accompanying material if possible]), ask at [supply location within library]. Abbreviate the location within the library when necessary.
The basic form of the note in the copy statement of the supplementary component is as follows: um=For [supply library material type or term used in bibliographic record for accompanying material], ask at [supply location within library]. Abbreviate the location when necessary.
Example of notes:
um=For computer disks, ask at Chem/Phys desk. (Note in the copy statement of the accompanying material)
C. Any note greater than 66 characters in length relating to a specific copy will be placed in the z subfield of the 852 field of the MHLD record.
(There are photocopied examples of NOTIS screens that demonstrate these procedures. For copied of them, contact Kate Seago at 859-257-0500, ext. 2120 or kseago@email.uky.edu.)
Other Bibliographic Policies & Procedures
This page was last updated 6 October 2004. To comment on this document, send mail to Kate Seago at kseago@email.uky.edu.