POLICY NO. 3
PRINTING DATE FOR MATERIALS
(9-21-2000)

The printing date has been found useful in multiple copy situations where, other than the barcode, only the printing date distinguishes the various copies. Furthermore, it helps sort out call number problems, identify items that were reclassified but not re-labelled, etc.

Use of printing date: For example, if Online Cataloging has 2 copies of an item and 1 copy has a printing date not appearing on the bibliographic record or other copy, then they place the printing date in subfield "x" (Non-public note) of the note field in the holdings record (MFHD). For single volumes the note will be in the 852 field; for multi-volumes it will be in the 866-868 field.

The bibliographic record matches copy 1, so copy 2 will have 1968 printing placed in the note field of the holdings record for copy 2.

Policy:

When a copy is added that is new to the system, and the printing date does not appear on the bibliographic record, the printing date in the form -- <date> printing -- (e.g., 1970 printing) will be placed in subfield "x" of the note field in the holdings record. For single volumes the note will be in the 852 field; for multi-volumes it will be in the 866-868 field.

Other Bibliographic Policies & Procedures

1. Call numbers for non-book materials (7-8-1999)
4. Copy numbers in holdings or item records (12-14-2000)
5. Minimal level cataloging (2-10-2000)
6. MFHD Records for Serials and Non-Serials Materials (rev. & combined with Policy #17, 3/31/04)
Caption Dictionary (11-7-2002)

7. Withdrawals, lost / missing, and deletions (September 2004)
9. Local notes (2-08-2001)
11. Hierarchy for cataloging sources (9-22-2000)
12. Authority control for the UK Institutional Group (1-05-1995)
13. Mixed media materials (3-29-1994)
14. "Boundwiths": multiple bibliographic records representing one physical piece (2-08-2001)
15. Bibliographic Control & Processing Policies for Non-book Materials (3-18-2002)
18. Language Used in the Enumeration of Multi-volume Works (12-16-1996)
19. Guidelines for OPAC Display of Internet Resources (10-05-2000)
20. Storage Procedures for Updating the Catalog (6-10-2003)
21. Guidelines for the Cataloging of Internet Resources (4-03-2003)
22. Multiple Versions - Same Title in Different Formats (2-06-2002)
23. Enumeration and Chronology in Item Records (11-19-2003)

This page was last updated 6 October 2004. To comment on this document, send mail to Kate Seago at kseago@email.uky.edu.