POLICY NO. 5
MINIMAL-LEVEL CATALOGING
(2-10-2000)

University of Kentucky Libraries will catalog collections on OCLC when it is possible to do so in an efficient and effective manner which meets the "I" level standards in the OCLC Bibliographic Input Standards.

Collections for which access on our local system is desirable, but for which we either are not able to, or find it not desirable to, catalog on OCLC at "I" level can be added to the local on-line system as minimal-level cataloged (MLC) collections.

Guidelines for these collections are as follows:

1. Proposals for minimal-level cataloging (MLC) projects will be submitted to the Bibliographic Policies and Procedures Advisory Group. The Group will examine the projects for possible full-level cataloging or MLC entry.

2. Projects approved for MLC will enter a unique code in the 909 field of each MLC record, which will identify which MLC project created the record. The BPPAG will approve the choice of the unique identifier used by the projects.

3. Quality control responsibilities for the local database must be shared by all who enter data into the system. The Monograph Processing Team of Young Library will provide guidelines, templates, and training after consultation with all the processing centers of the University Libraries. To achieve this, the guidelines are:

A. A separate template record will be established for each MLC project. This will give each project a pattern and some consistency of information.

B. Name headings will not be required on MLC records. If they are used, projects will follow cataloging standards for the form of entry of the headings.

C. Series will not be required on MLC records. If they are used and traced, projects will follow cataloging standards for the form of entry of the headings. Traced series will be indexed in the on-line catalog as part of the Merged Heading Index (author, title, subject). If they are used and not traced, the projects will not have to follow cataloging standards; but, untraced series will only be included in the keyword index in the on-line catalog.

D. Subjects will not be required on MLC records. If they are entered, they will be authority-controlled, i.e., the form of entry must be found in the current edition of the Library of Congress or MeSH Subject Headings.

E. For all name and series headings entered on MLC records, the NOTIS authority file will serve as the authority file for the form of heading.

F. All titles entered on MLC records will be entered without initial articles.

An appendix of all MLC projects including such information as the project director, template record number and unique code will be kept with this policy and updated as needed.

Director: Mary Vass
Template: AEJ7537										Code: Juvenile

2. Textbook collection in the Education Library.

Director: Mary Vass
Template: AEJ7533										Code: Textbooks

3. Magazine articles for Special Collections.

Director: Gordon Hogg
Template: AEJ7427										Code: Article

Other Bibliographic Policies & Procedures

1. Call numbers for non-book materials (7-8-1999)
3. Printing date for materials (9-21-2000)
4. Copy numbers in holdings or item records (12-14-2000)
6. MFHD Records for Serials and Non-Serials Materials (rev. & combined with Policy #17, 3/31/04)
Caption Dictionary

7. Withdrawals, lost / missing, and deletions (September 2004)
9. Local notes (2-08-2001)
11. Hierarchy for cataloging sources (9-22-2000)
12. Authority control for the UK Institutional Group (1-05-1995)
13. Mixed media materials (3-29-1994)
14. "Boundwiths": multiple bibliographic records representing one physical piece (2-08-2001)
15. Bibliographic Control & Processing Policies for Non-book Materials (3-18-2002)
18. Language Used in the Enumeration of Multi-volume Works (12-16-1996)
19. Guidelines for OPAC Display of Internet Resources (10-05-2000)
20. Storage Procedures for Updating the Catalog (6-10-2003)
21. Guidelines for the Cataloging of Internet Resources (4-03-2003)
22. Multiple Versions - Same Title in Different Formats (2-06-2002)
23. Enumeration and Chronology in Item Records (11-19-2003)

This page was last updated 6 October 2004. To comment on this document, send mail to Kate Seago at kseago@email.uky.edu.