POLICY NO. 6

RECORDS FOR SERIALS MATERIALS
(NO LONGER USED)
(Replaced by revised Policy 6.)

CONTENTS

1. Retrospective Holdings
2. Closed Statements
3. Open Statements
4. Enumeration and Date Chronology
5. 866: |8 0 (Delimiter 8 0 - no longer necessary)
6. Captions
7. Punctuation
8. Holdings Data
9. Level 3 and Level 4 (1st Indicator)
10. Completeness Designators (2nd Indicator)
11. Mfhd Records for Non-Serial Materials (referral)

1. RETROSPECTIVE HOLDINGS

The format for Level 4 and Level 3 holdings are covered in ANSI/NISO Z39.71-1999, this standard covers all publications (serials and non-serials). Policy NO. 6 is concerned with the FORMAT only, not the determination of which level to be used.

For retrospective holdings in the Voyager Mfhd record, give as much detail as possible up to the last gap in the holdings. The comma (,) indicates that there is a gap in the holdings. From the first complete volume after the last gap, record the holdings as a closed statement or as an open statement. The hyphen (-) indicates that the holding is current and complete from the preceding date forward. There is not a space before or after the hyphen or the comma.

Preferred:
v.1(1956)-v.9(1964),
v.11:no.9(1966:Sept.),
v.12(1967)-v.46(2001)

or:

v.1(1956)-v.9(1964),v.11:no.9(1966:Sept.),v.12(1967)-v.46(2001)
v.1(1932)-v.40(1972);new ser. v.1(1973)-v.25(1998)

Examples - OPEN STATEMENT

Preferred:
v.1(1956)-v.9(1964),
v.11:no.9(1966:Sept.),
v.12 (1967)-

or:

v.1(1956)-v.9(1964),v.11:no.9(1966:Sept),v.12(1967)-

*for punctuation list, see p.11 of ANSI/NISO Z39.71-1999 or latest standard.

2. CLOSED STATEMENT

The closed statement will be required for non-current serials and for non-serial publications, such as sets. The closed statement is preferred for current serials as well. The complete holdings record for the closed statement must be updated regularly to coincide with the check-in information. The comma (,) indicates that there is a gap in the holdings. The hyphen indicates that the holding is current and complete from the preceding date forward. There is not a space before or after the hyphen or the comma.

Examples:

Set: v.1-4
Non-current Serial: v.4(1899),
v.6(1901)-v.56:no.12(1951:Dec.)
Current Serial: v.1:no.1(1956:Jan.)-v.45:no.5(2001:May)

3. OPEN STATEMENT

If updating the Mfhd frequently is not possible for a given processing center/circulation point, use of the open-ended statement is permissible (see individual service center policies). When open statements are used, maintenance will be done only when another gap occurs or when missing backfiles are received. It will take a commitment on the part of the processing centers and/or circulation points to adjust the holdings statement when permanent gaps are determined.

The comma (,) indicates that there is a gap in the holdings. The hyphen indicates that the holding is current and complete from the preceding date forward. There is not a space before or after the hyphen or the comma.

Examples:

v.8(1972)-v.12:no.12(1976:Dec.),
v.14:no.1(1978:Jan.)-

or

v.8(1972)-v.12:no.12(1976:Dec.),v.14:no.1(1978:Jan.)-

4. ENUMERATION AND DATE CHRONOLOGY

Enumeration and chronology are determined by summary level 3 or summary level 4. An explanation of both levels is available in item number 9.

Examples:

866: 3 |a v.3(1983)-v.5(1985)

or

866: 4 |a v.3:no.10(1983:Oct.)-v.5:no.12(1985:Dec.)

5. DELIMITER |8 0 IN THE 866 FIELD OF THE MFHD RECORD (OMIT)

Delimiter 8 0 in the 866 field of the Mfhd is a carryover from the prior online catalog. This subfield was to be used for sequencing purposes, but that did not happen. There are no plans to utilize the subfield |8 Field link and sequence number in Voyager; therefore do not add it to Mfhd records.

6. CAPTIONS

As instructed by the MARC Format for Holdings Data, use the caption abbreviations given in Appendix B of AACR current edition and revision. Where the rules allow more than one abbreviation for a caption (e.g., v. and vol.), the BPPAG will decide which abbreviation(s) should be used. When no caption abbreviation exists in AACR, the BPPAG will establish the caption abbreviations.

The decision on what caption belongs to a specific title, piece, etc., will be made by the processing center/circulation point.

The caption dictionary can be viewed by following this link.

7. PUNCTUATION

The ANSI/NISO Z39.71-1999 or most current standard should be consulted for all punctuation in the holdings statements.

Samples:

Backwards slash (\) is obsolete.

Blank - indicates separation of data elements within an area. v.11 <Index>

Colon - separates two orders or levels of hierarchical bibliographical units. Blanks are not used before or after the colon. v.1:no.1

Hyphen - indicates an unbroken range of holdings or open holdings. Blanks are not used before or after the hyphen. v.1:no.1(1953)-

Square brackets - encloses supplied enumeration or chronology. The opening square bracket is always preceded by a blank; the closing square bracket is always followed by a blank. [1983/1984]

*Samples from p.11 of ANSI/NISO Z39.71-1999.

8. HOLDINGS DATA (Refer to USMARC Format for Holdings Data)