POLICY NO. 8
PROVISIONAL RECORDS
NO LONGER USED

NOTIS provides for local records to be entered on a temporary basis prior to receiving full-length cataloging. These records are entered with an encoding level of 9 and use the 9XX tags rather than the MARC tags. They can be retrieved like full level records except that they are identified as provisional on the authority control reports and exist only within our local system.

Provisional records are currently used at the University of Kentucky for items which will eventually receive full level cataloging and for which there is a need for temporary online records.

Student Computing Services: Student Computing Services will create provisional records for equipment and documentation when the quantities of such materials prohibit the creation of unlinked item records.

Guidelines for Provisional records are as follows:

CIRCULATION PROVISIONAL RECORDS

Circulation provisional records will meet the following criteria:

If you need a template record created, contact Kate Seago at 7-0500, ext. 2120 or kseago@email.uky.edu.

ACQUISITIONS PROVISIONAL RECORDS

NOTE: Staff wishing to use tags not included on this list should consult with the Chair of the BPPAG before doing so.

Each acquisitions center which uses the provisional records may have a template record created which is tailored to their use. If you wish to have a template created, contact Kate Seago at 7-0500, ext. 2120 or kseago@email.uky.edu.

SPECIAL COLLECTIONS BACKLOG

GIFTS:

Other Bibliographic Policies & Procedures

1. Call numbers for non-book materials (7-8-1999)
3. Printing date for materials (9-21-2000)
4. Copy numbers in holdings or item records (12-14-2000)
5. Minimal level cataloging (2-10-2000)
6. MFHD Records for Serials and Non-Serials Materials (rev. & combined with Policy #17, 3/31/04)
Caption Dictionary (11-7-2002)

7. Withdrawals, lost / missing, and deletions (September 2004)
9. Local notes (2-08-2001)
11. Hierarchy for cataloging sources (9-22-2000)
12. Authority control for the UK Institutional Group (1-05-1995)
13. Mixed media materials (3-29-1994)
14. "Boundwiths": multiple bibliographic records representing one physical piece (2-08-2001)
15. Bibliographic Control & Processing Policies for Non-book Materials (3-18-2002)
18. Language Used in the Enumeration of Multi-volume Works (12-16-1996)
19. Guidelines for OPAC Display of Internet Resources (10-05-2000)
20. Storage Procedures for Updating the Catalog (6-10-2003)
21. Guidelines for the Cataloging of Internet Resources (4-03-2003)
22. Multiple Versions - Same Title in Different Formats (2-06-2002)
23. Enumeration and Chronology in Item Records (11-19-2003)

This page was last updated 6 October 2004. To comment on this document, send mail to Kate Seago at kseago@email.uky.edu.