BLUEGRASS MEDICAL LIBRARIES BYLAWS
Article I. Name
1. The name of the organization is the Bluegrass Medical
Article II. Objectives
1. The purpose of the organization is to serve as a channel of
communication among members. The objectives of the
Bluegrass Medical Libraries are:
a. To foster professional growth
and provide a forum for the
b. To share resources
reciprocally among members. Abuse
of loan privileges
(i.e. obtaining items for profit) shall result
in loss of said
c. To actively promote quality health
care in Kentucky
through access to
health sciences information.
Article III. Membership
1. Membership is open to institutions and individuals actively
engaged in library and information sciences work in a
science setting in Kentucky. Other individuals outside the
area may request membership.
a. There are
two levels of membership: Institutional and
2. Institutional members may join on behalf of their institution.
Institutional members are required to provide
name/contact person as their designated
voting member and
official representative. All other
employees of the Institution
are eligible for full participation in BML
activities (such as
attending meetings and CE programs,
discussion lists, etc.), but are not eligible
to vote, nor run for
Institutional members agree that his or her library/facility
will share resources at no cost to other Institutional
3. Individuals may join as a Personal member whether or not
their institution is already
represented. Personal members are
eligible to vote, run for office, serve on
participate fully in all BML activities (such
meetings and CE programs, participating in
members may contact other BML members to
develop individual interlibrary loan agreements.
However, Institutional members are under no obligation
to provide free resources to Personal members, nor are
Personal members required to reciprocate with
4. Rights and privileges
a. Only Personal and
Institutional members in good standing,
Secretary/Treasurer as having paid dues,
the right to
1) Each Personal member shall have but one vote.
2) Each Institutional member shall have but one vote,
cast by its designated representative.
b. The Institutional member's right to vote can be delegated to
another member by
written proxy which is
a. Dues for Institutional members are $25.00
payable in January.
b. Dues for Personal members are $10.00
payable in January.
6. The fiscal year shall be the calendar year.
Article IV. Officers
1. Elected Officers
a. The elected officers shall be the
President and the
b. A member (either Personal or
Institutional) in good
standing shall be
appointed by the President to represent
the Bluegrass Medical
Libraries at the Kentucky Council
of Health Science
Libraries and shall be reimbursed from
the BML funds for
in-state travel expenses incurred in
doing so. This representative
shall not be representing
another organization of the
2. Election and Term of Office
a. The nominating committee shall be the
President and the
b. Any member (either Personal or
Institutional) in good
may be elected to office.
c. The nominating committee shall submit a
candidates to be mailed
with the November meeting
agenda. Nominations may
also be made from the floor at
the time of election.
d. Election shall be made by affirmation unless
nominations from the
floor, in which case, the election
shall be by written
ballot at the November meeting. A
simple majority vote of
the membership is required for
election to office.
e. Officers are elected for a two
year term (calendar years).
President and Secretary/Treasurer are elected in
3. Duties of Elected Officers
a. President: the President shall preside at
special meetings of the
Bluegrass Medical Libraries, and
shall have the
authority to confirm committee membership
chairmanships, and shall perform all other
associated with the office of the President.
Such duties include
planning and chairing programs and
meetings of the group.
In the event of the resignation of
the President, the
Secretary/Treasurer will become
President, and the new
President will appoint a
Secretary/Treasurer. In the
event of the resignation of any
member on a committee, the
President shall appoint a
member in good standing to
fill the unexpired term.
b. Secretary/Treasurer: the Secretary/Treasurer shall
maintain all records of the
BML, including membership roll
and minutes of all meetings;
as well as be responsible for
notification of members of
all meetings and
announcements. He/she shall
be responsible for receipt
and disbursement of all BML
funds. In the event of the
resignation of the
Secretary/Treasurer, the President shall
appoint a new
c. Travel Reimbursement: elected officers may receive
travel for official duties, if
such expenses are not covered
by their own institutions.
Mileage reimbursement of 30
cents per mile shall be
covered. Other expenses shall
be considered and
approved by the entire
Article V. Meetings
1. Meeting Dates: The meetings shall be scheduled bimonthly
on the second Tuesday of that month. If there is a
from this schedule, members will be notified by mail at
three weeks before the meeting.
2. Notification of Meetings: The Secretary/Treasurer
the minutes of the previous meeting with the agenda for the
forthcoming meetings at least two weeks prior to the
date. Members who do not attend will receive minutes and
other pertinent information.
3. Time and Location of Meetings: Meetings shall be held
noon hour as a luncheon meeting. The luncheon meetings
shall be held in a restaurant in a private or semi-private
setting, or shall be hosted at a members institution.
4. Decision Making: Decisions shall be made by a simple
majority of those present at the meeting.
5. Attendance: Members are encouraged to attend at least
meeting a year.
Article VI. Committees
1. Committees shall be established as needed. Members
committees shall volunteer or be appointed.
2. Only members (Personal or Institutional) in good standing
shall be allowed to serve on committees.
Article VII. Publications
1. The membership/directory will be prepared
2. The Union List of Serials:
a. The union list will be updated biannually. This includes
the union list itself, and on the
web page hosted by the
Eastern Kentucky Health Sciences
(EKHSIN) at Morehead State
b. Hard copies of the union list will be distributed upon
request only to BML members.
Exceptions will be
discussed and voted upon by members.
Article VIII. Amendments
1. These bylaws may be amended by a two-thirds vote of the
Institutional members in attendance at any general meeting,
provided that the membership has been notified with the
to meeting notice that an amendment will be considered.
2. The last meeting of the calendar year shall be designated as
a time for review of the bylaws.