| ARTICLE 1 |
NAME: The name of this organization shall be the Kentucky Voyager
Users Group (KVUG). |
| ARTICLE 2 |
MISSION: The mission of KVUG shall be to serve as a forum for
sharing information and expertise in the use of the Endeavor Voyager integrated
library computer system amongst Kentucky libraries. |
| ARTICLE 3 |
MEETINGS: There shall be at least one KVUG meeting annually.
Additional meetings shall be held in response to interest and needs of
the group. |
| ARTICLE 4 |
MEMBERSHIP: Membership shall be automatic to any individual
working in a Kentucky institution utilizing any Endeavor software product. |
| ARTICLE 5 |
VOTING: Voting is performed by the membership present at a meeting. |
| ARTICLE 6 |
DUES: There are no dues for membership. Meeting registration
fees will cover expenses plus any reserve deemed necessary by the officers. |
| ARTICLE 7 |
OFFICERS: The officers of the Group shall be a Chairperson,
a Chairperson-elect, and a Secretary-Treasurer. All officers are signatories
on the Group’s checking account.
The Chairperson shall be responsible for the management of the Group
and shall call meetings of the officers and others as necessary to take
care of business and plan and arrange the meetings of the Group.
The Chairperson-elect shall serve in the absence of the Chairperson
and shall assist the chairperson in his/her duties.
The Secretary-Treasurer shall be responsible for the financial accounts
of the Group and maintain the records of the Group. Specific duties shall
include: keeping minutes of membership meetings, producing and delivering
written treasurer’s reports at membership meetings, and coordinating registration
activities.
The officers shall appoint others as necessary to assist with other
duties of the organization including (but not limited to) web page and
listserv maintenance, local arrangements, and meeting facilitation. |
| ARTICLE 8 |
ELECTIONS AND TERMS OF OFFICE
ELECTIONS: Elections shall be conducted annually by a simple
majority vote of members present. The Officers shall present candidate(s)
to the membership with further nominations open from the floor with the
consent of the nominee.
TERMS OF OFFICE: The Chairperson-elect shall be elected every
year. The Chairperson-elect shall serve one year as Chairperson-elect and
then serve one year as Chairperson. The Secretary-Treasurer shall be elected
in even-numbered years for a two-year term.
REPLACING AN OFFICER: Should the Chairperson-elect or Secretary-Treasurer
be unable to fulfill the obligations of his/her term the Chairperson shall
name an individual to assume the responsibilities for the unexpired portion
of the term subject to confirmation at the next membership meeting. Should
the Chairperson be unable to fulfill the obligations of his/her term, the
Chair-elect shall take over his/her responsibilities. |
| ARTICLE 9 |
COMMITTEES: The Chairperson shall establish committees as needed.
In addition, the Chairperson shall be responsive to suggestions from members
to form special interest committees. |
| ARTICLE 10 |
COMPENSATION: There shall be no monetary compensation for any
officer of the Group for duties performed. |
| ARTICLE 11 |
AMENDMENT OF THE BYLAWS: Proposed amendments to the Bylaws must
be submitted in writing to the Secretary-Treasurer posted to the web site
one month in advance of the next meeting. The proposed amendments must
be approved by at least two-thirds of those attending the meeting at which
the proposed amendments are discussed. |
| ARTICLE 12 |
PARLIAMENTARY AUTHORITY: The parliamentary authority for the
Group is the latest edition of Robert’s Rules of Order. The Chairperson-elect
shall serve as parliamentarian. |
| ARTICLE 13 |
ARCHIVES: Archives for the group will be maintained at any member
institution. |
