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Attendance: Perry Bratcher, Roberta Kirby, Weiling Liu, Miko Patti, Cathy Reilender Miko started the meeting and presented a list of topics to be discussed: Officers, the name of the organization, the organization's charge, a listserv, the organization's website, and scheduling the October meeting. These items are presented in detail below: Some of these decisions were made just to get the group "up and going" and may be changed at the first or subsequent user group meetings. Officers: Roberta agreed to chair the group, and Perry agreed to act as Secretary. Officers will be elected at the first User Group meeting. Ideas were discussed as to how a ballot would be formed. The conclusion was to see if the listserv generates enough interest to solicit nominees for a ballot prior to the October User Group meeting. Name: It was agreed that the name of the group should be the Kentucky Voyager User Group (KVUG), to remain consistent with other regional Voyager user Groups. The organization would be independent from KCVL, but would need some initial support from KCVL until it is firmly established. This also brought up the issue of "how" this group would function with both KCVL and non-KCVL members. These issues would be worked out in the future as the group becomes more firmly established. Charge: The Kentucky Voyager User Group will serve as a forum for sharing information and expertise in the use of the Endeavor Voyager system amongst Kentucky Listserv: Initially, KCVL will host the KVUG listserv to get it up and going, it could move to another site later if needed. This will be a closed list for Kentucky Voyager users only. Catherine and Roberta will check on getting the primary contacts for these institutions to get an initial listing. These initial users should forward the message about the existence of KVUG and instructions for joining the list to their respective staffs. Website: It was felt that a KVUG website would be useful. For now, KCVL will host the website to be placed under the About KCVL - Services - Endeavor/Voyager section. First meeting: It was agreed that the University of Louisville should host the first meeting. This first meeting would consist of the Acquisitions 2000 road show, a general organizational meeting, and general information sharing sessions around the other modules. If possible, it would be best to have a one day meeting with two concurrent Acq2K sessions and modular sessions in the morning, with the afternoon spent on organizational issues. Preferred dates are (Fridays) October 6th or 13th. An alternative (if Endeavor cannot perform concurrent Acq2K sessions) would be to have an Acq2K session on Thursday afternoon and the next Friday morning and the organizational meeting on Friday afternoon (preferred dates October 5-6 or 12-13). Weiling will check on availability of UofL training rooms, and Miko will check with Endeavor on trainer availability for one/two day Acq2K demos. It was felt that two meetings/year would be best, with the second meeting occurring next year after the VUGM meeting. Other: Miko distributed the conference agenda for the Georgia user group meeting for ideas. Roberta distributed a listing of other regional Voyager User Groups. She will also contact these other regional groups for ideas on structure, governance, etc. Respectfully submitted, |
