Attendance: Perry Bratcher, Roberta Kirby, Weiling Liu, Miko Pattie, Cathy Reilender

Other regional groups:

Roberta began the meeting by reviewing her survey of other regional Voyager user groups. Most have an informal structure which gets more formalized according to the size of the group. The Kentucky Voyager User Group falls somewhere in the middle. The topics of most user group meetings center around training sessions and Voyager operation issues. There have been some sites outside of Kentucky interested in membership in the user group but for now the focus will be on Kentucky libraries.

Communication:

Communication for the Steering Committee will be primarily through the KVUG listserv. This listserv will not be "opened up" until after the fall meeting. Those outside the Steering Committee can refer to the KVUG web page for information.

Web page:

It was suggested that the background for the KVUG web page consist of green leaves (we are a "tree friendly" organization!). In the future, the online registration form will be added to this page. Roberta will work on the format of the registration form and this will link to when adopted so that she can then determine the number of lunches, etc. Also, a link to the Endeavor customer list will be included. Many thanks to Susan Brown for the KVUG logo!

Most of the meeting was then spent on issues regarding the Oct 26/27 Kentucky Voyager User Group meeting at the University of Louisville Ekstrom Library.

10/26-27 KVUG agenda:

• 10/26 (Thursday):
  • 8am - noon: Acquisitions roadshow morning: Special Interest Groups (SIGs - Circ./OPAC/Cat) for those not attending Acquisitions

  • lunch break

  • 1-3pm: Business meeting (1/2-1 hour); Voyager update/questions & answers (Linda Voyles). At the Endeavor Consortium Work Group meeting it was suggested that the quarterly Voyager update (for Consortium members only) take place after the Voyager update.

• 10/27 (Friday):
  • Acquisitions roadshow (8am - noon)

Agenda specifics:

The SIGs will be facilitated as follows: Circulation - Perry, Cataloging - Cathy, OPAC - Weiling. These SIGs will also include any Report Writer/System Admin functions that are applicable. The business meeting will be spent on election of officers and a review of the bylaws (a draft will be available at the Oct. meeting). Perry will get a copy of the KSUG bylaws for a starting document. The charge for the group will also be reviewed. The officers will initially include Chair, Chair-elect, and Secretary/Treasurer. Ideas for nominees should be forwarded to Roberta for discussion at the next meeting. A handout for the business meeting will probably include the charge, ballot, listserv instructions, general information and a draft of the bylaws.

Other:

Weiling will check on the meeting parking situation and lunch costs. Miko will check to see if more than 20 can attend the Acquisitions roadshow (sit in the back of the room, no hands-on access). Cathy will check with Linda Voyles to get a Kentucky contact sheet. Emails will then be sent to these people and to listservs to generate interest in the KVUG. The deadline for placing the registration form on the webpage will be Sept. 1 with an Oct. 1 registration deadline.

The next meeting of the KVUG will be Aug. 17th at 11am.

Respectfully submitted,
Perry Bratcher