University administrators may authorize Public Relations to coordinate e-mails to large segments of the University community by any combinations of the criteria listed below:

Group	Available Selection Criteria
Faculty	Status (e.g., regular or temporary, full or part time) Department Campus Building Medical Center Deans
Staff	Status (e.g., regular or temporary, full or part time) Department Campus Building Medical Center
Students	College Status (e.g., full or part time) Classification (e.g., undergraduate or graduate)

At the time a mass e-mail is sent, addresses are taken from the latest Campus Directory listings. There are no separate lists to which the mass e-mails are sent. Therefore, Public Relations cannot add or remove individual e-mails.

If your directory information is incorrect or absent you will not receive the e-mail. Check and update your directory information at http://www.uky.edu/Directory/Updates/ and at https://www.uky.edu/IT/CustomerService/protected/phoneform.php. Also note that students, including part-time students who are full-time employees, who have marked their student records as private are excluded from most mass mailings because of the way their directory information must be handled.

In respecting the value of the time and energy of our community members, the University takes a very narrow view in authorizing these e-mails. If you have a need to reach any of these segments, please contact Public Relations as soon as possible, preferably at least several weeks before you would want the e-mail delivered. Public Relations will send notification as to whether the request is approved.

Public Relations has addresses on file to send e-mail from the President, the Provost, the Executive Vice Presidents, the University Senate, the Staff Senate, Student Government, the Police, the Dean of the Graduate School, Public Relations, the President's Commissions, the Women's Forum, Human Resources, Parking, Athletics, the IRIS Project, and Hospital Corporate Compliance. One should carefully consider if an e-mail needs to be sent from anyone other than those on this list. If so, additional configuration and limitations may be involved. In particular only one e-mail from someone not among the above can be sent at a time which can lead to scheduling conflicts. Public Relations maintains a general UK Administration mailing address for messages that do not fit with the above addresses.

Please keep in mind that in order to protect the use of the Network, such e-mails are not instantaneous and depending on the length of the message, the size of the audience and other conditions, may take more than 3 hours to deliver. See below:

Group	Approximate Number	Approximate Time
All Faculty	2,000	0.5 Hour
All Staff	15,000	0.75 Hours
All Faculty and Staff	17,000	1 Hour
All Students	21,000	2 hours
All of the above	38,000	3 hours

Finally, due to technical limitations, replies to these e-mails are not instantaneous, but are filtered through a special reply e-mail inbox managed by select PR personnel and then forwarded to the requested individual.