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Experiential
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Submitting Grades for APPE Students
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Frequently Asked
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How do I submit grades? |
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o Why
is it important that grades be submitted on time? |
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How do I know if I have an Overdue Grade?
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I thought I sent the grade on-line. What happened? |
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When are grades due?
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Who do I contact if I have a question about grades? |
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| o Submit On-line. Log on to the Experiential Education Program (EEP) secure database at link http://iweb.uky.edu/Pharmacy/default.asp. Click on "Evaluation of Student Performance", select the student, fill out the form, and then submit the form. | |||||||||||||||||||||||||||||||||||||||||||||||||||||
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o Submit via Fax, or Mail (regular or campus). You may download a paper copy of the evaluation form to mail or fax at link http://www.uky.edu/Pharmacy/clerkships/GradeForm.pdf. Fax number is 859-257-7518. |
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It is important that grades be submitted on time
throughout the rotation year for a variety of reasons. |
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o Timely/Accurate Feedback on Student
Performance. It is difficult for preceptors to provide
timely and accurate feedback to the College of Pharmacy and to the
students concerned if the grade is submitted late. |
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o Honors Recognition. The College
of Pharmacy Office of Academic Affairs routinely conducts Grade Point
Average (GPA) calculations to determine if students meet the criteria
for both College and University academic recognition, to include each
semester's Dean's List and graduation honors. |
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o Tuition Reimbursement.
Many students receive tuition reimbursement from their employers; almost all
these employers require the students to submit copies of their grades. |
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| o Log on to the secure database. o Click on "Preceptor Information". o At that web page, you will see a box that looks like this:
o Notes: |
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| o You were
probably "timed out" while using the secure database.
The secure database has a 20 minute time out security feature (a UK
requirement). When "filling out" the grade form, it is
easy to be distracted, receive a phone call, etc and get "timed
out". When using the secure database, if the log on window (displayed below) appears after you hit any submit or function type  button, you were "timed out". You would be required to log back on. Depending on the web browser you use, you may or may not lose the info you had previously entered on the grading form. |
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o Note that once you successfully
submit the grade form on-line, a window (displayed below) will appear
verifying the grade form was submitted. |
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| Grades are normally due about 5 working days after the end of the rotation month. See the table below for more info. | |||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Contact Mike Richardson at mrich2@email.uky.edu or 859-323-3633. | |||||||||||||||||||||||||||||||||||||||||||||||||||||
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