Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

Welcome to the Purchasing Division

The mission of the Purchasing Division (including Central Purchasing, Hospital Purchasing, and Capital Construction Procurement) is to provide service and support, in a legal and professional manner, to purchase quality goods and services at the best value to the University Community.

Purchasing News

Herman Miller E-Catalog New Look

The Herman Miller e-catalog within the Supplier Relationship Management (SRM) system was recently updated to a new environment providing improved visuals and navigation experience. The new platform contains the same standard products as in the previous environment. As with the previous e-catalog, Herman Miller can also load customized quotes upon request for Shoppers to pull to their carts for ordering.

**Vendor Fraud Alert

The Purchasing Division wants to alert vendors to active email scams involving quotation requests and issue of purchase orders that impersonate originating from the University, but are actually fraudulent in nature. Please review our Vendor Fraud Notice to learn more and how to recognize fraudulent purchase order activity. The notice includes tips on what to do if you suspect you are target of fraudulent transactions.

Forthcoming Vendor Self-Service Solution

A new web-based onboarding application is now available for new vendor registrations. The University has contracted with PaymentWorks, Inc. to provide a customized platform for vendors to register to do business with the University. The new cloud-based platform replaces the current paper-based University Vendor Application process. PaymentWorks utilizes Single Sign-On (SSO) capability allowing departmental end users to access it from within myUK using their UK ID and password. Departments are able to initiate an invitation to a vendor to electronically register as well as see status of their vendors as they progress through the onboarding process. During a later phase, the platform will be synchronized with the University’s vendor database allowing departmental employees to perform real-time vendor searches for existing vendors. The transition to PaymentWorks as the University’s vendor onboarding solution is planned for ~August 14.

PaymentWorks PowerPoint
PaymentWorks Desktop Quick Reference Card (QRC)
PaymentWorks Frequently Asked Questions (FAQ)
PaymentWorks Status Definitions

As part of a continuing review of federal Uniform Guidance (UG) compliance and how it relates to purchase of goods and services by the University, updates have been made to the Purchasing/AP Quick Reference Guide. As a follow-up to revisions made to the guide in May and early June, several categories have been returned to Payment Request Document (PRD) as the purchase method. In addition, some categories have been updated with general notes related to accounting or other process requirements. The Purchasing/AP Quick Reference Guide, with the recent updates, can be found here.

Federal Uniform Guidance Requirements became effective July 1. An informational PowerPoint is available here.

Hospital Office Depot Overview For E-catalog

Purchasing has issued a newsletter for June. Previous newsletters continue to be available below:

January 2018
July 2017
April 2017
January 2017
October 2016
July 2016
April 2016
January 2016
October 2015

The University’s Office of Surplus Property has transitioned organizationally to within the Purchasing Division. Surplus Property is responsible for receipt, management, re-distribution, sales, and disposal of all items deemed surplus to the University’s needs. Surplus Property also assists with managing trade-ins and intra-University transfers of equipment. Contemporary procurement management principles commonly include surplus operations since this is key to the life-cycle management of purchased equipment and goods. Departments frequently pursue Surplus Property as a resource for needed items in lieu of new purchases. The University Surplus website is available here. The manager is Nathan Maiwald, phone: 859-257-3981 or email: nathan.maiwald@uky.edu.

To enroll to the Purchasing listserv and receive procurement-related news and updates, send e-mail to LISTSERV@lsv.uky.edu with the following text in the message body. The subject line should be blank as well as the rest of the body of the email.

subscribe UKPURCHNEWS Yourfirstname Yourlastname

We would appreciate your input on the website; please e-mail comments to the purchasing webmaster.