Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

Welcome to the Purchasing Division

The mission of the Purchasing Division (including Central Purchasing, Hospital Purchasing, and Capital Construction Procurement) is to provide service and support, in a legal and professional manner, to purchase quality goods and services at the best value to the University Community.

Purchasing News

Hospital Ofice Depot - Overview e-Catalog

University of Kentucky Public Auction of Surplus Equipment

Date: Tuesday, July 10th, 2018 (New Date)
Location: University of Kentucky
Reynold’s Warehouse #1, 349 Scott Street, Lexington, KY 40506
Registration opens at 7:30 AM, Bidding begins at 9 AM
Terms: Credit card only (Visa, MC, Discover and Amex). 
NO cash or checks accepted.
For those with Tax Exemption, proof must be provided on day of auction. Property must be removed by 4:00 PM, Friday, July 13th, 2018

Learning Sessions on new federal Uniform Guidance requirements are available for interested faculty and staff:

Staff-oriented sessions:
June 1, 9:00 a.m. Gatton Auditorium
June 11, 9:00 a.m. WT Young UKAA Auditorium
June 20, 9:00 a.m. Plant Science Building Auditorium
June 26, 2:00 p.m. 220 Multi-Disciplinary Science Building

Uniform Guidance Requirements will become effective July 1. An informational PowerPoint is available here.

CDW-G E-Catalog Updates and Expansion

A large number of additional products have been added to the CDW-G e-catalog within the SRM e-procurement system. In addition to a greater offering of standard computing items, departments now have access to order Vari-Desk products (at a lower contract price than available direct from the Vari-Desk website). Apple products are also now available to order via SRM Shopping Cart directly from the CDW-G e-catalog. A number of current products were also recently re-negotiated for improved pricing. Questions regarding the CDW-G catalog can be directed to UKPurchasing@uky.edu or  SRMHelp@uky.edu.

Purchasing FY 17-18 Year-End Cutoff Memo

The year-end cut-off letter is now available on the Purchasing website and reflects various deadlines through July 2. As conveyed in the memo, Purchasing makes every effort to process Shopping Carts/Hospital Requisitions received after the cut-off dates, but there is no guarantee that a purchase processed after a cut-off date will be against current year funds. It is imperative that once goods or services are delivered, departments create Goods Confirmations/Goods Receipts in accordance with Deadlines 3 and 4 in the memo if expenses are to be charged against current year funding. In addition, please review open encumbrances on any purchase orders that may need closed prior to June 30. Requests to release encumbrances can be directed to the Contracting Officer responsible for the specific purchase or email: srmhelp@uky.edu.

Purchasing has issued a newsletter for June with information on new Office Depot ordering platform, Ricoh Managed Print Services survey, new Varidesk contract, and more. Previous newsletters continue to be available below:

January 2018
July 2017
April 2017
January 2017
October 2016
July 2016
April 2016
January 2016
October 2015

The University’s Office of Surplus Property has transitioned organizationally to within the Purchasing Division. Surplus Property is responsible for receipt, management, re-distribution, sales, and disposal of all items deemed surplus to the University’s needs. Surplus Property also assists with managing trade-ins and intra-University transfers of equipment. Contemporary procurement management principles commonly include surplus operations since this is key to the life-cycle management of purchased equipment and goods. Departments frequently pursue Surplus Property as a resource for needed items in lieu of new purchases.

The University Surplus website is available here. The manager is Nathan Maiwald, phone: 859-257-3981 or email: nathan.maiwald@uky.edu.

**Vendor Fraud Alert - The Purchasing Division wants to alert vendors to active email scams involving quotation requests and issue of purchase orders that impersonate originating from the University, but are actually fraudulent in nature. Please review our Vendor Fraud Notice to learn more and how to recognize fraudulent purchase order activity. The notice includes tips on what to do if you suspect you are target of fraudulent transactions.

To enroll to the Purchasing listserv and receive procurement-related news and updates, send e-mail to LISTSERV@lsv.uky.edu with the following text in the message body. The subject line should be blank as well as the rest of the body of the email.

subscribe UKPURCHNEWS Yourfirstname Yourlastname

We would appreciate your input on the website; please e-mail comments to the purchasing webmaster.