Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

Welcome to the Purchasing Division

The mission of the Purchasing Division (including Central Purchasing, Hospital Purchasing, and Capital Construction Procurement) is to provide service and support, in a legal and professional manner, to purchase quality goods and services at the best value to the University Community.

Purchasing News

Auto-Approval threshold amount to change from $2000 to $5000 for SRM punch-out catalog orders July 1, 2015 -- In conjunction with recent Business Procedures Manual revisions to E-12-1 and E-12-3, relating to equipment capitalization policies and becoming effective July 1, the auto-approval threshold for SRM punch-out catalog Shopping Carts will increase from $2000 to $5000. As of July 1, any Shopping Carts processed for items from SRM punch-out catalogs (currently OfficeMax, Dell, CDW-G, More Direct, and VWR) that are less than $5000 will automatically place with their respective suppliers after the Shopper places the order. Any Shopping Cart that is $5000 or greater will follow standard departmental approval workflows.

As an additional note, with the end of the fiscal year only a week away, please remember the importance of SRM Goods Confirmations/ ECC Goods Receipts for goods and services physically received by departments on or before June 30. Deadlines for receiving/confirming, along with additional information, can be found in the Year-end Cutoff Letter on the Purchasing website: (http://www.uky.edu/Purchasing/docs/yrendcutoffmemo.pdf).

Purchasing has issued a newsletter for April with information on year-end Purchasing deadlines, Customs Import Bond, new ListServ, SRM Shopper Update and e-catalogs, VWR extension, etc. The January newsletter continues to be available on our website.

Update on information regarding the purchase of Laboratory Equipment and Supplies by departments using the procurement card:

After meaningful discussions with various University departments, the requirement to transition to the SRM e-procurement system for purchases from VWR International has been extended until August 1, 2015. This is due to the complexity of transitioning to SRM and the increased workload associated with fiscal year end. End-users who currently use the University procurement card for purchases from VWR or Fisher Scientific may continue to do so during this time to allow for processing of Training Plans and completion of the Shopper curriculum through myUK Employee Self-Service. Please continue to use the VWR punch-out catalog within SRM if you have already taken the training and currently have the Shopper tab.

After August 1, all purchases from VWR or Fisher will be restricted from the procurement card. VWR purchases will be required through the SRM punch-out catalog or ECC Requisition for areas that have not transitioned to SRM. Items that are not available from VWR and that departments need to purchase from Fisher Scientific should be entered via SRM Free Text Shopping Cart or ECC Requisition for areas that have not transitioned to SRM.

Information for completion of the Training Request Form(s) and taking the online training can be found at: http://www.uky.edu/Purchasing/docs/establish_roles.docx. Questions can be directed to SRMHelp@uky.edu.

By the fall of 2015, Fisher Scientific should have their own punch-out catalog available for Fisher-exclusive products in the SRM system. In addition to the Fisher Scientific punch-out catalog, a laboratory supplies UK Store with inventory from Invitrogen & Life Technologies will be coming online soon. Both of these purchasing solutions will further supplement the vast product selection available from VWR, and will help ensure all laboratory equipment & supplies are readily available for the University’s needs.

We would appreciate your input on the website; please e-mail comments to the purchasing webmaster.