Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

Welcome to the Purchasing Division

The mission of the Purchasing Division (including Central Purchasing, Hospital Purchasing, and Capital Construction Procurement) is to provide service and support, in a legal and professional manner, to purchase quality goods and services at the best value to the University Community.

Purchasing News

FY 18-19 Year-End Purchasing Deadlines

The Year-End Purchasing Memo for FY 18-19 has been published and is available here. The memo contains deadlines and related information for processing of purchasing transactions throughout the remainder of the current fiscal year.

Available Items From University Surplus

University Surplus currently has a number of furniture and other items available for transfer to departments at no charge. Current items include desk chairs, side chairs, tables, desks, file cabinets, etc. Checkout and transfer require an approved Checkout Request form which is available on the Purchasing website. Departments may remove and transport selected items if desired; delivery is also available via UK Trucking for an additional charge.

University Surplus is currently located at Reynolds Warehouse #1, 349 Scott Street. For questions or more information, contact Nathan Maiwald, email nathan.maiwald@uky.edu, phone 7-3981.

Available UK Athletics Items For Personal Purchase

University Surplus contracts with a third-party online auction provider (GovDeals.com). Items through GovDeals.com are available to individuals in the public domain for personal purchase based on a bidding process. There are currently a number of UK Athletics clothing items available which include Nike shirts and apparel, shorts, tennis shoes, running shoes, jerseys, etc. There are also UK Athletics collectibles available including football helmets and bowl game pictures. For any parties who are interested, the direct website to the items is: www.govdeals.com/buyukathletics.

New Office Depot Account Representative

The University has a new account representative for the Office Depot contract. Effectively immediately, Jason Turner will service both the academic and healthcare accounts. Jason's contact information is below:

Primary Contact: Jason Turner
Major Account Manager, Public Sector | Office Depot
Tel: (502) 795-7811
Email: jason.turner@officedepot.com

Secondary Contact: Tom Handorf
Service Consultant, Public Sector | Office Depot
Tel: (513) 814-2175
Email: tom.handorf@officedepot.com

Additional Customer Service Representatives are available
as well:

Email:                 nationalemailorders@officedepot.com
Call toll-free:      888-260-8800

Update Regarding Uniform Guidance

Effective immediately, the dollar threshold for which UG requirements apply is increased from $5,000 to $10,000 per order value. The key effect from this change is that non-contract purchases subject to Uniform Guidance compliance (i.e., federal or state-funded WBS elements) will require competing quotes (3) or Single Source Justification (if applicable) when the overall order value is $10,000 or greater (the current threshold is $5,000). Please keep in mind that other requirements may continue to apply to WBS-based orders in the $5,000 to $10,000 range (e.g., capital GL account for equipment, etc.)

Updated training and reference materials can be found below. Inquiries regarding the above can be directed to: UKPurchasing@uky.edu.

Uniform Guidance Update January 2019
Uniform Guidance Revised Training PowerPoint

Purchasing has issued a newsletter for February with information on new contracts for promotional items, commodity reassignments, PaymentWorks updates, updated procurement forms, and other items. Previous newsletters continue to be available below:

June 2018
January 2018
July 2017
April 2017
January 2017
October 2016
July 2016
April 2016
January 2016

To enroll to the Purchasing listserv and receive procurement-related news and updates, send e-mail to LISTSERV@lsv.uky.edu with the following text in the message body. The subject line should be blank as well as the rest of the body of the email.

subscribe UKPURCHNEWS Yourfirstname Yourlastname

We would appreciate your input on the website; please e-mail comments to the purchasing webmaster.