Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

SRM Quick Reference Cards Page


Shopping Cart Status and Troubleshooting (.pdf)

Substitute Shoppers and Manage Team Carts (.docx)

Reverse Shopping Carts (.docx)

Change Building Address on Cart (.docx)

Handling Freight Charges (.pdf)

Assign Statistical Internal Order Number (.docx)

Assign Cost-Share (.docx)

Copy Existing Shopping Cart to New Cart (.docx)

Understanding Product Categories and GL Accounts (.docx)

Manage Employee Reimbursements (.pdf)

Locate Check Information for Purchase Orders (.docx)

Shopping Cart Details Report (.docx)

Business Analysis Report (.docx)

Use Z_MMEKPO For Open PO Encumbrances (.pdf)


Approvers and Workflow Table Overview (.pdf)

Combined Approver Desktop Reference (SAP-SRM-PRD) (.pptx)

Workflow – Forward (.pdf)

Redirect Email Notifications to Another Party (.pdf)

Goods Confirmer:

Goods Confirmations Desktop Reference (.pptx)

Create Goods Confirmations against Reverse Orders (.docx)

Cancel Goods Confirmation (.pptx)

Create Return Goods (SRM) (.docx)

Create Return Goods (SAP) (Hospital/Facilities) (.docx)

Attach Documents to Goods Confirmations (.docx)

Create Goods Confirmations/Receipts for End of Year (.pdf)

Miscellaneous Resources:

Vendor Searches (.docx)

PaymentWorks PowerPoint
PaymentWorks Desktop Quick Reference Card (QRC)
PaymentWorks Frequently Asked Questions (FAQ)
PaymentWorks Status Definitions
PaymentWorks Update January 2019

Employee Vendor Number (.pdf)

End Of Fiscal Year Closing Q and A (.pdf)

Using Microsoft Lync (.pdf)

Product Categories Listing (.xlsx)

GL Accounts (Expense)

Delivery/Ship-To-Address Request Form (.pdf)

Delivery Address Listing (.xlsx)

Payment Request Document (PRD) Manual

Payment Request Document (PRD) FAQ's
The above documents are provided only as a reference via the Purchasing website. For questions contact Tony Day, Manager, Accounts Payable, email: tmday00@email.uky.edu

Listing of Payment Request Document (PRD) Catalog Items - The file reflects item categories permissible to use with Payment Request Documents.

Lookup Check Information for PRD (.pdf)

SAP Training Materials

SAP Requisition Training (.pptx)

SAP Goods Receiving Training (.pptx)

Note: SAP training materials are only applicable to UK Hospital and select Facilities areas.

Plant Maintenance (PM) Training and Resources
Plant Maintenance provides functionality for managing work requests (work orders), equipment, and facilities (buildings and grounds). Materials and resources relating to the PM module of SAP can be found on the IRIS website at: http://myhelp.uky.edu/rwd/HTML/PM.html. This includes information on required training courses for PM access, Quick Reference Cards for help on specific topics, Frequently Asked Questions, forms, PowerPoint courses for reference, etc.

PM materials and access are applicable to Facilities areas only (Physical Plant Division, Medical Center Physical Plant, and Housing).