INFORMATION ON POLICIES AND PROCEDURES:

FACULTY

Academic Area Advisory Committees

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar017.pdf.

Academic Employment

See AR II-1.0-1, See http://www.uky.edu/Regulations/AR/ar009.pdf.

Academic Freedom

Faculty Members as Scholars

The University of Kentucky encourages and respects the academic freedom of all faculty members.  Academic freedom includes freedom of inquiry, discourse, teaching, research, and publication.  The University seeks to protect faculty members against internal and external influences which might restrict them in the exercise of these freedoms in their area of scholarly interest.

Faculty members and students are permitted and encouraged to investigate any theory, challenge any premise, engage in political and social debate, and express dissent.  Their academic careers are not jeopardized by such activities unless the behaviors violate laws or University regulations, interfere with the normal operation of the education, research, and service programs of the University, interfere with the rights of others, or create situations which result in conflict-of-interest by the faculty member.

Faculty members who believe their academic freedom has been violated may present their concerns to the Advisory Committee on Privilege and Tenure of the University Senate.  Information regarding the termination of appointments of tenured faculty is contained in GR X-4-5.  The academic freedom of non-tenured faculty is specified in GR X-6.

All faculty members are urged to become members and to participate in meetings of national, international, regional, and state organizations and associations in their own fields.  Funds may be available to defray the expenses of those who are authorized to attend meetings by the appropriate administrative officers.

(See GR X.14.7.)

Faculty Members as Citizens

Faculty members have the same freedoms as other citizens.  When faculty members speak or write as citizens or as members of professional or other groups, they should indicate that they are not speaking for the University and should not use University letterhead or other material indicating a University origin.

Like other citizens, faculty members are free to engage in political activities.  Participation in political activities must be consistent with the law and the faculty's obligations as teachers and scholars.

(See GR.X.14.7.)

Faculty Rights and Responsibilities

The Code of Faculty Responsibilities applies to all faculty members and to all graduate students and others with teaching and/or research assignments in the sectors; these individuals are referred to collectively as "teaching and research personnel."

Teaching and research personnel are to respect the following rights:

      •         the right to pursue academic and administrative activities;

      •         the right to free and orderly expression;

      •         the right to privacy, including privacy of desk, carrel, and office space, and freedom from improper disclosure of social or political views or activities

      •         the right to proper and fair treatment regardless of race, religion, political belief, age, or gender.

The full Faculty Code is contained in Section VII of the University Senate rules.

For the regulation on academic freedom of non-tenured faculty, see AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar009.pdf.

For safeguards of academic freedom of faculty, see University Senate Advisory Committee on Privilege and Tenure and University Senate Hearing Panel (Privilege and Tenure in the University Senate Rules, http://ukcc.uky.edu/%7Esenate/seri.script, Sections 1.4.4.3 and 1.4.4.4. 

Alcohol Abuse

See AR II-1.1-11, http://www.uky.edu/Regulations/AR/ar043.pdf.

Alcohol Policy

See AR II-1.1-4, http://www.uky.edu/Regulations/AR/ar035.pdf.

American Express Corporate Card

A corporate American Express card is available to University of Kentucky employees.  Travel expenses can be charged to the corporate account and payment made to American Express.

While participation in this program is optional, individuals who do choose to participate are liable for all charges to the card.  Delinquent assessments to the individual, if necessary, will be the same as those for personal American Express Cards.

Application forms and instructions for obtaining a corporate American Express Card are available through the offices of the deans of the colleges.

Appeals

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar009.pdf.

Appeals to the Affirmative Action Officer

Appeals related to matters such as discriminatory actions and Equal Employment Opportunity complaints should be directed to the Affirmative Action Officer. 

Appeal of Decision of Non-Renewal of Appointment

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar009.pdf.

Appeal of Decision Not to Support Recommendation to Promote or Grant Tenure or Both

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar008.pdf.

Appeal of Performance Review Rating

See AR II-1.0-5, http://www.uky.edu/Regulations/AR/ar026.pdf.

Appeals through Regular Administrative Channels

See GR XII-4, http://www.uky.edu/Regulations/GR/gr12.pdf.

Appeals through the Senate Advisory Committee on Privilege and Tenure

See University Senate Rules I – 1.4.4.2, http://ukcc.uky.edu/%7Esenate/seri.script.

Appointment and Assignment Periods

See AR II-1.1-7, http://www.uky.edu/Regulations/AR/ar038.pdf.  Also, see table on page 31.

Appointment of Faculty – Policies

See GR VIII, GR X and AR II-1.0-1, http://www.uky.edu/Regulations/GR/gr08.pdf, http://www.uky.edu/Regulations/GR/gr10.pdf, http://www.uky.edu/Regulations/AR/ar006.pdf, http://www.uky.edu/Regulations/AR/ar007.pdf, and http://www.uky.edu/Regulations/AR/ar031.pdf.

Appointment, Introduction to Types

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar006.pdf.

Appointments, Types and Terms

See GR VIII, GR X, http://www.uky.edu/Regulations/GR/gr08.pdf, http://www.uky.edu/Regulations/GR/gr10.pdf.

Appointment and Promotion in Various Title Series

Appointment and Promotion in the Adjunct Title Series

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar016.pdf.

Appointment and Promotion in the Clinical Title Series

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar014.pdf.

Appointment and Promotion in the Extension Title Series

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar011.pdf.

Appointment and Promotion in the Librarian Title Series

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar015.pdf.

Appointment and Promotion in the Regular Title Series

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar010a.pdf, dated 9/20/1989, and http://www.uky.edu/Regulations/AR/ar010b.pdf, effective1/1/2000.

Appointment and Promotion in the Research Title Series

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar013.pdf.

Appointment and Promotion in the Special Title Series

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar012.pdf.

Awards

College and Departmental Awards

Many colleges and departments make awards annually to faculty members.  Information concerning these awards can be obtained from the offices of college deans and department chairpersons.

Lexington Campus Sector Awards

Chancellor's Awards for Outstanding Teaching

The annual Chancellor's Awards for Outstanding Teaching are designed to recognize individuals whose performance in the classroom or the laboratory has been outstanding over a sustained period of time.  Awards are given in each of three categories:  tenured faculty, untenured faculty, and graduate teaching assistant.  Qualities of dedication, imagination, creativity, inspiration, and concern for students are among the traits that are used for selection of the recipients.  Individuals for the awards must be acknowledged experts, who exhibit the highest ideals of teaching at the graduate or undergraduate level and who are models to be emulated.  The awards consist of monetary prizes of $5,000 for tenured faculty, $3,500 for untenured faculty, and $1,000 for teaching assistants.

Nominations are solicited by the Dean of Undergraduate Studies from all faculty, staff, students, and alumni on the Lexington Campus, and individuals may nominate themselves.  A committee appointed by the Dean of Undergraduate Studies selects recipients.

University Awards

Great Teacher Awards

The Great Teacher Awards are University-wide awards for outstanding teaching.  Up to five awards are made each year.  The selection of recipients is made by the Great Teacher Awards Committee of the University of Kentucky National Alumni Association.  Each recipient receives $750, a certificate, recognition at a special luncheon for great teachers, and recognition at Commencement. 

Summer Faculty Research Fellowships

Summer Faculty Research Fellowships, providing stipends of $5,000, are awarded annually.  All assistant professors on an academic year nine-month, tenure track appointment who have no other salary support from a research grant or summer teaching assignment during the eight-week summer session are eligible to apply.  Recipients are required to continue employment with the University during the year following the award.  Priority is given to applications from assistant professors appointed within the last three years.  Application forms can be obtained from the Office of the Vice President for Research and Graduate Studies.

The Special Summer Faculty Research Fellowships

Special Summer Faculty Research Fellowships, providing stipends of $7,500, support research where uncommitted time in the summer will permit an assistant professor to complete a research project already in progress. Recipients can receive no additional salary support from May 16th to August 15th from teaching, other grants, or other fellowships.  Application forms can be obtained from the Office of the Vice President for Research and Graduate Studies.

The William B. Sturgill Award

The William B. Sturgill Award is a prestigious award given to one recipient each year for outstanding contributions to graduate education at the University of Kentucky.  Nominations are solicited each fall by the Dean of the Graduate School.  Selection is made by the President upon recommendation by the dean and a Steering Committee.  The recipient receives a cash award and recognition at University Commencement.

University Research Professorships

These awards were established by the University to enhance and encourage scholarly research productivity, provide an opportunity for concentrated research effort for selected faculty members, recognize outstanding research achievement by members of the faculty, emphasize its research functions and publicize its research accomplishments in order that the research function of the University is appropriately recognized and understood.

A faculty committee recommends the recipients of the research professorships to the Vice President for Research and Graduate Studies who, in turn, submits the list to the President with a recommendation.  Usually no more than three awards can be recommended to the Board of Trustees for approval in a given year.

The recipients of the one-year University Research Professorships may devote full time to research, thereby reimbursing the department for teaching responsibilities; continue to teach, and use the award for support of research activities; or a combination of these options.

Code of Faculty Responsibility

See University Senate Rules VII 7.1.0 - 7.8.4, http://ukcc.uky.edu/%7Esenate/servii.script. 

Communication

See GR XII.H, http://www.uky.edu/Regulations/GR/gr12.pdf.

Collegial Communication

Most faculty concerns or complaints can be resolved informally through normal collegial communication.  Faculty members are encouraged to take complaints to their immediate supervisor in the spirit of problem-solving.  Should these efforts be unsuccessful, the faculty member may elect to proceed to higher levels of administration or to the University Senate Advisory Committee on Privilege and Tenure, which has broad jurisdiction on all matters relating to professional privilege as well as tenure.

Computing Resources

See AR II 1.7-2, http://www.uky.edu/Regulations/AR/ar064.pdf.

Consulting and Overload

See AR II-1.1-1, http://www.uky.edu/Regulations/AR/ar032.pdf.

Deadly Weapon Policy

See AR II-1.2-7, http://www.uky.edu/Regulations/AR/ar053.pdf.

Decision Not to Reappoint

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar007.pdf.

Direct Electronic Deposit

All new employees hired in a regular status on or after July 1, 1999, will be paid through direct deposit.  Employees hired before July 1, 1999 may elect to receive their pay through direct deposit.  Documentation of payment will be provided to each employee.  The University will deposit an employee's pay, on payday, to any of the 12,000 commercial banks, savings and loan institutions, and credit unions that are members of the National Automated Clearing House Association (NACHA) organization.  See AR II-1.3-1, http://www.uky.edu/Regulations/AR/ar054.pdf.

Disposition of University Property

See AR II-1.3-3, http://www.uky.edu/Regulations/AR/ar056.pdf.

Dossier for Appointment

See AR II-1.0-1, Section II, http://www.uky.edu/Regulations/AR/ar007.pdf.

Drug Abuse

See AR II-1.1-10, http://www.uky.edu/Regulations/AR/ar042.pdf.

Educational Leaves

See GR X.C. 5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Employee Education Program

See AR II-1.1-5, http://www.uky.edu/Regulations/AR/ar036.pdf.

Environmental Health and Safety

See AR II-1.1-14, http://www.uky.edu/Regulations/AR/ar046.pdf.

Extension of the Probationary Period as a Result of Family Medical Leave

See AR II-1.1-12, page 8, http://www.uky.edu/Regulations/AR/ar044.pdf.

Faculty Appointment and Assignment Periods

See AR II-1.1-7, http://www.uky.edu/Regulations/AR/ar038.pdf.  Also see the following table for a summary of assignments and stipulations.

Faculty Member’s Rights and Responsibilities

See the University Senate Code of Faculty Responsibilities Section VII, http://ukcc.uky.edu/%7Esenate/servii.script.

Faculty Members as Advisors or Sponsors of Registered Student Organizations

See Student Rights and Responsibilities, Part I, Article III, http://www.uky.edu/StudentAffairs/Code/part1.html.

Faculty Members as Degree Candidates

See GR X.C.6, http://www.uky.edu/Regulations/GR/gr10.pdf.

Faculty Members as Scholars and Citizens

See GR. X-14, http://www.uky.edu/Regulations/GR/gr10.pdf.

Faculty Performance Review

See AR II-1.0-5, http://www.uky.edu/Regulations/AR/ar026.pdf.  See also the Accompanying Documents section of http://www.uky.edu/Regulations/FHB for the supporting materials listed below.

Annual Memorandum on Faculty Performance Review for the Lexington Campus

See http://www.uky.edu/Regulations/FHB/AD/lcfp.pdf.

Chancellor’s “Faculty Performance Review” Memorandum

See http://www.uky.edu/Regulations/FHB/AD/lcfp.pdf.

Annual Memorandum on Faculty Performance Review for the Medical Center

See http://www.uky.edu/Regulations/FHB/AD/mcfp.pdf.

Chancellor’s “Faculty Performance Review” Memorandum

See http://www.uky.edu/Regulations/FHB/AD/mcro.pdf

Faculty Roles and Personnel Actions and Records

The following are documents which relate to faculty roles and personnel actions and records.  They appear in the Accompanying Documents section of http://www.uky.edu/Regulations/FHB.

Age Discrimination

See General Counsel's memo 2/20/91, http://www.uky.edu/Regulations/FHB/AD/ad.pdf.

Annual Memorandum on Faculty Performance Review for the Lexington Campus

See Chancellor’s “Faculty Performance Review” Memorandum, http://www.uky.edu/Regulations/FHB/AD/lcfp.pdf.

Annual Memorandum on Faculty Performance Review for the Medical Center

See Chancellor’s “Faculty Performance Review” Memorandum, http://www.uky.edu/Regulations/FHB/AD/mcfp.pdf.

Compliance with Open Meetings Law, Open Records Law, State Archives and Records Law

See President's memo 1/25/95, http://www.uky.edu/Regulations/FHB/AD/cwom.pdf.

Dean Search Committees Pursuant to Open Meetings Law

See http://www.uky.edu/Regulations/FHB/AD/dsrp.pdf.

Establishing Rules of Procedure and Structure of Committees and/Councils of Educational Units

See President's memo 1/25/95, http://www.uky.edu/Regulations/FHB/AD/erop.pdf.

Faculty Personnel Records in the Medical Center

See Chancellor’s memorandum dated 12/03/97, http://www.uky.edu/Regulations/FHB/AD/mcro.pdf.

Information for Prospective and New Faculty; and Faculty Files

See President's memo 8/12/91, http://www.uky.edu/Regulations/FHB/AD/ifpa.pdf.

Open Meetings Law Applied to Search Committees and Tenured Faculty Meetings

See General Counsel's memo 10/19/95, http://www.uky.edu/Regulations/FHB/AD/omla.pdf.

Procedures for Faculty Appointment, Promotion, and Tenure for Lexington Campus

See “Procedures for Faculty Appointment, Promotion, and Tenure,” Chancellor's memorandum, http://www.uky.edu/Regulations/FHB/AD/lcpf.pdf.

Role of College Advisory Committee Providing a University-wide Interpretation of the Administrative Regulations on Appointment, Termination, Promotion, and Tenure

See President's Letter 10/3/74, http://www.uky.edu/Regulations/FHB/AD/roca.pdf.

Teaching Portfolio

This reference provides official interpretation of the nature of the interaction between official instructors of classes and research, clinical, and voluntary series faculty.  See President's memo 9/29/92, http://www.uky.edu/Regulations/FHB/AD/tp.pdf.

Retention

See personnel records section of “State University Model Records Retention Schedule” at http://www.sca.uky.edu/records_schedule/FMPro.

Records Maintained Regarding Faculty and Where Those Records Are Held

Academic Ombud Office – Maintains records of complaints, investigative documents, and final decisions concerning matters under that office’s jurisdiction.

Affirmative Action Office – Maintains records of complaints, investigative documents, and final decisions concerning matters under that office’s jurisdiction.

Board of Trustees – Board Minutes contain final Board action to approve or receive reports on actions related to faculty.  Board minutes are maintained at the offices of the Deans, Chancellors, Vice Presidents, President, Senate Council, and UK Library Special Collections and Archives.

Board of Trustees Committees – Minutes and records of Board committees are maintained by the Office of the President.

Chancellor’s Office – Maintains records of the Chancellor’s recommendations and decisions on faculty personnel matters.

Controller’s Office – Maintains certain payroll information and records of travel expenses. 

Dean’s Office – Maintains the Standard Personnel Files of the college faculty, except where such maintenance has been delegated to a department, school, or graduate center. Maintains records of the Dean’s recommendations and decisions on faculty personnel matters.

Dean of Graduate School – Maintains records of the Dean’s recommendations and decisions on faculty personnel matters.

Department – The department chairperson maintains in the Standard Personnel File (or forwards to the Dean if the College maintains the file) copies of his/her recommendations and communications with the faculty member concerning the personnel actions originating in the department that affect the faculty member. The chairperson maintains records of absence records, and other associated submitted requests and approvals for vacation, sick, travel and other leaves.  The department faculty member is responsible for maintaining certain of his or her personnel records up-to-date such as C.V. and copies of published works.

Electronic Records – Much information about the position, salary, employment dates, leave status, benefits, etc. of a faculty member are maintained electronically by the University’s Human Resources System (HRS), or in departmental or college “faculty databases.”  For more information about the electronic records maintained by HRS, see the following web site: http://ukcc.uky.edu/%7Euka050/hrsug.html.

Human Resources Employee Benefits – Maintains records concerning life, dental and health insurance, CATSelect, and Employee Education Forms.

Human Resources Records – Maintains copies of Payroll Authorization Record (PAR) actions, “screen 16 print-outs,” “master sheets,” I-9 records, certain retirement and worker’s compensation papers, and other records that might be submitted for maintenance.

Human Resources Retirement Office – Maintains records documenting retirement.

President’s Office – Maintains records of the President’s recommendations and decisions on faculty personnel matters.

University Archives – Upon retirement or separation, the sector-level faculty personnel files, the College/Department Standard Personnel File, and any other master copies of permanent faculty personnel records held by colleges, departments or other units are forwarded to permanent storage.  As non-historical permanent records, the University Archives and Records Program will provide University offices with guidelines for storing or reformatting faculty personnel files.  In addition, files relating to specific faculty personnel cases that were adjudicated by now-retired University Presidents are held in restricted files among the UK Library Archives holdings of the official papers of the retired University Presidents.  Folder/title inventories to the presidential collections are made available upon request. 

University Senate Council – Maintains through the office of the Special Assistant to the President for Academic Affairs, annual reports of the Senate Advisory Committee on Privilege and Tenure which may include the recommendations, minutes, submitted appeals, and other supporting documentation concerning personnel cases handled by the Committee.

Vice President for Research and Graduate Studies – Maintains records of the Vice Chancellor’s recommendations and decisions on faculty personnel matters.

References to faculty roles and personnel actions and records can be found in the following ARs and GRs.

Appointments

Board Jurisdiction

See GR II.A.6, http://www.uky.edu/Regulations/GR/gr02.pdf.

Criteria

See GR IV-4; GR VII.A.2; GR VII.A.5; and GR X.A, http://www.uky.edu/Regulations/GR/gr04.pdf, http://www.uky.edu/Regulations/GR/gr07.pdf, and http://www.uky.edu/Regulations/GR/gr10.pdf.

Procedures

See VII.B.6; GR VII.A.2-5; GR VIII.B.1-2; and AR II-1.1-8.A, http://www.uky.edu/Regulations/GR/gr07.pdf, http://www.uky.edu/Regulations/GR/gr08.pdf, and http://www.uky.edu/Regulations/AR/ar039.pdf.

See also President's Memo Clarifying GR VII-B-5 concerning appointment, promotion, and tenure, dated 2/8/96, http://www.uky.edu/Regulations/FHB/AD/pmcg.pdf.

Records

See GR X.B.3, http://www.uky.edu/Regulations/GR/gr10.pdf.

Decisions Not to Reappoint

Procedures

See GR VII.B.6; GR VII.A.2-5; and GR X.B.4, http://www.uky.edu/Regulations/GR/gr07.pdf, and http://www.uky.edu/Regulations/GR/gr10.pdf.

Criteria

See GR VII.A.5, http://www.uky.edu/Regulations/GR/gr07.pdf.

Distribution of Effort

Procedures

See GR VII.A.3-5; AR II-1.0-5; AR II-1.1-8; and AR II-1.0-1.XVI, http://www.uky.edu/Regulations/GR/gr07.pdf, http://www.uky.edu/Regulations/AR/ar026.pdf, http://www.uky.edu/Regulations/AR/ar039.pdf, and http://www.uky.edu/Regulations/AR/ar021.pdf.

Performance Evaluation

Procedures

See GR VII.B.5; and GR VII.A.2-5, http://www.uky.edu/Regulations/GR/gr07.pdf.

Criteria

See GR VII.A.5, http://www.uky.edu/Regulations/GR/gr07.pdf.

Personnel Files

Contents

See AR II 1.0-1.II-6.G; and AR II 1.0-5.B, http://www.uky.edu/Regulations/AR/ar007.pdf, and http://www.uky.edu/Regulations/AR/ar026.pdf.

Post-Retirement Appointments

Procedures

See GR VII.B.6; and GR VII.A.2-5, http://www.uky.edu/Regulations/GR/gr07.pdf.

Criteria

See GR VII.A.5, http://www.uky.edu/Regulations/GR/gr07.pdf.

Promotion

Board Jurisdiction

See GR II.A.6, http://www.uky.edu/Regulations/GR/gr02.pdf.

Criteria

See GR IV-3; GR VII.A.2; and GR VII.A.5, http://www.uky.edu/Regulations/GR/gr04.pdf, http://www.uky.edu/Regulations/GR/gr07.pdf, and http://www.uky.edu/Regulations/GR/gr07.pdf.

Procedures

See GR VII.B.6; GR VII.A.2-5; GR VIII.B.1-3; and AR II-1.1-8.A, http://www.uky.edu/Regulations/GR/gr07.pdf, http://www.uky.edu/Regulations/GR/gr08.pdf, and http://www.uky.edu/Regulations/AR/ar039.pdf.

Reappointment

Procedures

See GR VII.A.3-5; GR VII.B.6; and GR X.B, http://www.uky.edu/Regulations/GR/gr07.pdf, and http://www.uky.edu/Regulations/GR/gr10.pdf.

Criteria

See GR IV-3; and GR VII.A.5, http://www.uky.edu/Regulations/GR/gr04.pdf, http://www.uky.edu/Regulations/GR/gr07.pdf.

Salary

Board Jurisdiction

See GR II.A.6, http://www.uky.edu/Regulations/GR/gr02.pdf.

Forfeiture

See Senate Rules 7.4.0, http://ukcc.uky.edu/%7Esenate/servii.script.

Recommendation on

See GR VII.A.3-5; and GR VIII.B, http://www.uky.edu/Regulations/GR/gr07.pdf, and http://www.uky.edu/Regulations/GR/gr08.pdf.

Restrictions

See AR II-1.1-1; and AR II-1.1-8.B, http://www.uky.edu/Regulations/AR/ar032.pdf, and http://www.uky.edu/Regulations/AR/ar039.pdf.

Records

See GR X.B.3, http://www.uky.edu/Regulations/GR/gr10.pdf.

Tenure

Procedures

See GR VII.B.6; GR VII.A.2-5; GR VIII.B.; GR X.B.1-5; and AR II-1.1-8A, http://www.uky.edu/Regulations/GR/gr07.pdf, http://www.uky.edu/Regulations/GR/gr08.pdf, http://www.uky.edu/Regulations/GR/gr10.pdf, and http://www.uky.edu/Regulations/AR/ar039.pdf.

Criteria

See GR IV-3; and GR VII.A.5, http://www.uky.edu/Regulations/GR/gr04.pdf, and http://www.uky.edu/Regulations/GR/gr07.pdf.

Terminal Reappointments

Procedures

See GR VII.B.6; GR VII.A.2-5; and GR X.B.3-4, http://www.uky.edu/Regulations/GR/gr07.pdf, and http://www.uky.edu/Regulations/GR/gr10.pdf.

Criteria

See GR VII.A.5; AR II-1.0-1.II-2.C; and AR II-1.0-1.II-3-D, http://www.uky.edu/Regulations/GR/gr07.pdf, and http://www.uky.edu/Regulations/AR/ar007.pdf.

Faculty Salary Conversion Related to Change in Assignment Period

See AR II-1.1-2, http://www.uky.edu/Regulations/AR/ar033.pdf.

Faculty Workload Policy

See AR II-1.0-1 pages XVI-Appendix II, http://www.uky.edu/Regulations/AR/ar021.pdf.

Failure to Support a Recommendation to Promote or Grant Tenure or Both

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar008.pdf.

Family and Medical Leave

See AR II-1.1-12 and the Human Resources web site, http://www.uky.edu/Regulations/AR/ar044.pdf, http://www.uky.edu/FiscalAffairs/HumanResources/HRD/FML.htm.

Interpretation of the Family and Medical Leave Act for Faculty

See Appendix II of AR II-1.1-12, http://www.uky.edu/Regulations/AR/ar044.pdf.

Fellows/Postdoctoral Scholars and Visiting Scholars

See AR II-4.0-1, http://www.uky.edu/Regulations/AR/ar067.pdf.

Funding of Academic Positions

See AR II-1.2-3, http://www.uky.edu/Regulations/AR/ar049.pdf.

Employment or Assignment of Faculty and Staff Related to Out-of-State Programs

See AR II-1.1-8, http://www.uky.edu/Regulations/AR/ar039.pdf.

Health Sciences Students Professional Behavior Code

See AR II-7.0-6, http://www.uky.edu/Regulations/AR/ar083.pdf.

Information Systems Policies and Procedures

See AR II-1.7-1, http://www.uky.edu/Regulations/AR/ar063.pdf.

Institutional Effectiveness

See AR II-1.5-2, http://www.uky.edu/Regulations/AR/ar059.pdf.

International Affairs

See the Office of International Affairs’ web site at http://www.uky.edu/IntlAffairs/.  The Office of International Affairs (OIA) provides leadership, coordination, and service to the University and the community in four areas:  service to international students and scholars; study abroad programs and services; international research contracts and grants to offer overseas experiences to faculty and staff and to attract international students to the University; and internationalization of the curriculum, campus, and community.  OIA is located in Bradley Hall.

International Student and Scholar Services

International Student and Scholar Services (ISSS) is a primary resource for international students at the University.  ISSS arranges the meeting of arriving international students at the airport, helps them find housing, presents a full orientation program, advises on immigration matters, offers free English classes, and maintains an emergency loan fund and limited scholarship aid.  ISSS also counsels students on non-academic concerns and sponsors both international student organizations and cross-cultural activities for internationals and Americans such as Cosmopolitan Club and the International Hospitality program.  The office helps academic departments bring international scholars to the University for teaching or research.  For more information, call 257-4067 ext. 238 or 241.

Participant Training Services

Participant Training Services administers international grants and provides placement, advising, and administrative services for externally sponsored international students.  The cost of these services is $300 per semester.  For literature describing these services, call 257-4067 ext. 228.

Development Contract Services

The contracts and grants unit provides assistance throughout the University in preparing technical proposals for international contracts and grants.  It also provides project management and implementation services for multi-college projects.  For more information, call 257-4067 ext. 232.

Study Abroad Services

Study Abroad Services provides information, counseling, and services for students interested in working, traveling, or studying abroad.  The University offers summer, semester, and year-long study abroad programs in many countries.  Study Abroad Services coordinates scholarship programs such as Deauville Exchange, English-Speaking Union Scholarships, Fulbright Graduate Scholarships, Heidelberg Scholarships, Marshall Scholarships, OIA Scholarships, New Horizon Scholarships, and Rhodes Scholarships.  Students can purchase International Student Identity Cards, the Youth Hostel pass, and the Eurail Pass from this office.  The Study Abroad Library is located in Bradley Hall.  For more information, call 257 4067 ext. 229 or 236.

Community Relations

A Community Liaison matches international students with K-12 teachers in the International Classroom program and initiates opportunities and responds to school and community requests for international programming.  The Community Liaison is also executive director of Kentucky-Ecuador Partners of the Americas.  For more information, call 257-4067 ext. 226.

Other Functions

Some other functions of the Office of International Affairs include negotiating new linkages with overseas institutions, acting as an information source for faculty Fulbright applications, hosting foreign visitors, encouraging internationalization of courses in a variety of disciplines and new study abroad programs, and helping to initiate and implement new ideas in residence life such as Jewell Hall International Living and Learning Center, and in curriculum such as International Studies and World Regional/Foreign Language Concentrations and the topical major in International Studies.

For more information, contact the Office of International Affairs, Bradley Hall, University of Kentucky, Lexington, KY  40506-0058, 257-4067 ext. 223, fax 323-1026.

International Teaching Assistants

See AR II 1.0-9, http://www.uky.edu/Regulations/AR/ar030.pdf.

Interpretation of the Family and Medical Leave Act for Faculty

See Appendix II of AR II-1.1-12, http://www.uky.edu/Regulations/AR/ar044.pdf.

Leaves of Absence

Educational Leave

See GR X.C. 5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Extension of the Probationary Period as a Result of Family Medical Leave

See AR II-1.1-12, page 8, http://www.uky.edu/Regulations/AR/ar044.pdf.

Family and Medical Leave

See AR II-1.1-12, http://www.uky.edu/Regulations/AR/ar044.pdf.

Interpretation of the Family and Medical Leave Act for Faculty

See Appendix II of AR II-1.1-12, http://www.uky.edu/Regulations/AR/ar044.pdf.

Leave for Political Activities

See GR X.C.5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Leave without Pay

See GR X.C.5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Maternity Leave

Maternity leave is approved by the appropriate chancellor/vice president under the provisions for sick leave.  Approved leaves may begin at the time that the physician advises the faculty member to cease working, but usually do not exceed 30 working days or six calendar weeks.

Other Leaves with Pay

See GR X.C.5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Sabbatical Leave

See GR X.C.5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Implementation of Sabbatical Leave Policy for the Medical Center

See http://www.uky.edu/Regulations/FHB/AD/iomcsab.pdf.

Scholarly Fellowship Leave

See GR X.C.5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Sick Leave

See GR X.C.5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Implementation of Sick Leave Policy for the Medical Center

See Chancellor’s Memorandum “Revised Sick Leave Policy” dated 1/10/99, http://www.uky.edu/Regulations/FHB/AD/iomcsick.pdf.

Vacation Leave

See GR X.C.2; AR II-1.1-7; AR II-1.1-8; and AR II-1.3-2, http://www.uky.edu/Regulations/GR/gr10.pdf, http://www.uky.edu/Regulations/AR/ar038.pdf, http://www.uky.edu/Regulations/AR/ar039.pdf, and http://www.uky.edu/Regulations/AR/ar055.pdf.

Vacation Leave for Faculty Whose Employment Terminates before the End of an Assignment Period

See AR II-1.3-2, http://www.uky.edu/Regulations/AR/ar055.pdf.

See GR X.C.5, http://www.uky.edu/Regulations/GR/gr10.pdf.

Nontenured Faculty’s Academic Freedom

See GR X-6, http://www.uky.edu/Regulations/GR/gr10.pdf.

Notice of Non-Renewal of Appointment of Non-Tenured Faculty

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar009.pdf.

Notification of Non-Renewal of Appointment

See AR II-1.0-1, http://www.uky.edu/Regulations/AR/ar007.pdf.

Open Meetings, Open Records, and Record Retention

Meetings of higher-level decision-making bodies at the University of Kentucky in general are subject to the Kentucky Open Meetings Act.  Examples are meetings of the Board of Trustees, the University Senate, the Senate Council, college faculty, departmental faculty, and search committees for heads of educational units.  Records at the University of Kentucky are in general subject to the Open Records Act.  General information about these laws may be obtained from the Kentucky Attorney General’s office or at http://www.law.state.ky.us/civil/bkOR2.html. 

For specific information about the Open Records process at the University of Kentucky, see the March 1, 2000 memorandum from the President at http://www.uky.edu/Regulations/FHB/AD/iotp.pdf.  Further information about compliance with the Open Meetings Law, Open Records Law, and the Archives and Records Law is contained in a January 25, 1995 memorandum from the President.  See http://www.uky.edu/Regulations/FHB/AD/cwom.pdf.

Records at the University of Kentucky are also subject to the special retention rules.  Information can be obtained at http://www.uky.edu/Libraries/Special/uarp/rpman.html.

Payment of University Employees

See AR II-1.3-1, http://www.uky.edu/Regulations/AR/ar054.pdf.

Guidelines for salary distribution are established annually for faculty and staff salary pools.  Generally, the faculty salary pool is distributed to individual faculty members on the basis of merit, with a relatively small portion of the pool utilized for catch-up, and other market and equity adjustments that may be required in a given year.

Information on employee salaries is a matter of public record and may be obtained in Reserve Circulation, W. T. Young Library.

Faculty Salary Conversion Related to Change in Assignment Period

See AR II-1.1-2, http://www.uky.edu/Regulations/AR/ar033.pdf.

Payment of Salary

Annually the President of the University, after the operating budget has been approved by the Board of Trustees, provides a letter to Chancellors and Vice Presidents indicating the amount of money that is available for salary increments based on merit, for promotions, and for salary adjustments.  The letter also provides the procedure for approval of handling salary increments that are not within the procedures specifically outlined.

See AR II-1.1-2, AR II-1.3-1 and AR II 1.3-2, http://www.uky.edu/Regulations/AR/ar033.pdf, http://www.uky.edu/Regulations/AR/ar054.pdf, and http://www.uky.edu/Regulations/AR/ar055.pdf.

Faculty Salary Conversion Related to Change in Assignment Period

See AR II-1.1-2, http://www.uky.edu/Regulations/AR/ar033.pdf.

Salary and Vacation Leave for Faculty Whose Employment Terminates before the End of an Assignment Period

See AR II-1.3-2, http://www.uky.edu/Regulations/AR/ar055.pdf.

Performance Review

See AR II-1.0-5, http://www.uky.edu/Regulations/AR/ar026.pdf.

Phased Retirement Policy Program

See AR II-1.6-2, http://www.uky.edu/Regulations/AR/ar062.pdf.

Postdoctoral Scholars/Fellows and Visiting Scholars

See AR II-4.0-1, http://www.uky.edu/Regulations/AR/ar067.pdf.

Prior Service Applied to the Probationary Period

See GR X-3 and AR II-1.0-1, http://www.uky.edu/Regulations/GR/gr10.pdf, http://www.uky.edu/Regulations/AR/ar007.pdf, and http://www/uky.edu/Regulations/AR/ar008.pdf.</