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Computer Classroom Reservation Policy

Introduction

Given that many Student Computing Services computer labs also function as computer classrooms, this policy has been created in order to ensure their maximum availability for student use.

The term "classroom" as used within this document denotes a Student Computing Services computer classroom. The term "faculty member" denotes an individual with academic rank, or their designee, who will be engaged in instruction within the Student Computing Services computer classroom.

Please note that this document contains policies only for the reservation of Information Technology Student Computing Services' classrooms, and does not imply or provide guidelines for other departmentally administered classroom computing facilities.

Reservation Policy

Faculty members may reserve classrooms for the following purposes:

To teach courses appearing in the "UK Schedule of Classes."
To hold activities intended for the benefit of University of Kentucky student groups and organizations (for example, Library instruction performed by University of Kentucky librarians).
Sessions held in the classrooms may not charge for attendance.

Student Computing Services will not accept reservations for activities that do not meet these requirements. Contention over the scheduling or use of classrooms will be mediated by the Vice President for Information Technology.

Non-Student related reservations will only be taken for dates during nonacademic times. Groups wishing to reserve a classroom for paid seminars or sessions will need the prior appoval of the Vice President of Info. Tech. May only reserve during non academic times and be charded a reservation fee.

Scheduling

Faculty members requesting the use of classrooms must complete the "Student Computing Services Computer Classroom Reservation Request," available here.

One time reservation
Recurring reservation

This form must be received by Student Computing Services no later than one week before the date and time requested.

Whenever a scheduling conflict occurs, the request of the faculty member who was the first to make their reservation will be honored. Every effort will be made to schedule the second faculty member in a classroom with equivalent hardware and software.

Faculty members will be contacted regarding the status of their request.

The following restrictions apply to classroom scheduling:

Due to budgetary limitations, classrooms cannot be scheduled outside of their normal operating hours.

If the request is honored, the faculty member agrees to abide by the following conditions. If these conditions are not met, the faculty member may forfeit the use of the requested classroom.

The faculty member accepts responsibility for ensuring that they and their students have Netblue accounts. Users who do not have Netblue accounts will be unable to use the hardware and software installed in the classrooms.
Faculty members reserve the right to determine whether persons not associated with their group will be allowed to remain in the classroom during the time of the instruction.
Classrooms not occupied twenty minutes into the scheduled time must be made available for student use.
The faculty member must relinquish the classroom at the designated time.
Under no circumstances is any equipment to be removed from classrooms.

Software Installation and Support

Any requests for special software installations will need to be made to the Manager of Student Computing Services, and will be honored in accordance with the "Student Computing Services Software Installation and Support Policy," available here.