Advertising & Promotions Manual
Use this manual to help promote your event or activity on campus the best way possible. Refer to the free advertising section if your group is limited on funds.

Cash Transmittals (pdf)
This form is used for deposits in organizations university “9” accounts. Groups can contact the SOC office to get a required CT number.

Cats Den (pdf)
This form is to be completed if your group would like to host an event in the Student Center Cats Den. The group will receive a $200 credit for either games/food/or advertising. Please plan ahead as the Cats Den is booked early for different events and activities during the semester. Keep the second page for your information and return the completed first page to Room 209 Student Center.

Cash Trasmittal Form (pdf)
This form is used for deposits of cash for organizational UK financial accounts. Groups can contact the SOC office for the CT number.

Cash Transmittal Form Extended (pdf)
Use this form after receiving cash and depositing to more than ten accounts. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.

Change of Officer’s Form (pdf)
This form is used to update officer changes after registration has been processed for the academic year. DO NOT SUBMIT AS A REGISTRATION FORM.

Check Transmittal Form (pdf)
This form is used for deposits of checks for organizational UK financial accounts. Groups can contact the SOC office for the CT number.

Check Transmittal Extended Form (pdf)
Use this form after receiving checks and depositing to more than five accounts. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.

Check Transmittal Continuation Form (pdf)
Use this form when there is not enough space to list all the checks included in a Check Transmittal deposit.

Computing Center Authorization Form (pdf)
This form is completed to set up a web account for the organization. For web questions, contact http://www.uky.edu/IT. For web requirements and regulations, go to the SOC Regulations page.

Cost Center/Funds Request form (pdf)
This form is used to activate and access an organization UK financial monetary account at UK. A consultation session will need to be set up with the SOC Office Manager to go over forms and requirements of the account.

DAV’s – Departmental Authorization Voucher (pdf)
This form is used to process payments through UK Accounts Payable. Groups can contact the SOC office to get a required DAV number.

Duplicating Form (pdf)
This form is used for a duplicating job in the basement of the Classroom building. You can check out their services provided at http://www.uky.edu/AuxServ/duplicating/.

Event Guidelines (pdf)
This form is a guideline for hosting events and activities on campus and the group’s responsibilities before, during, and after the event.

Fundraising Form (pdf)
This form is to be used when fundraising on campus for your organization. When completed, please return to the Dean of Students office, Room 513 Patterson Office Tower.

Group Seating Forms
This form is used for organizational group seating at UK football games in the fall semester. Groups must pickup and complete bubblesheets and attach to the Group Seating form. These forms can be found in the Dean of Students office, 575 Patterson Office Tower, or Student Organizations Center, 106 Student Center.

SOC Mailbox Application Form
This form is used when groups would like to share an office space with another group to have a base of operations and a mini storage area. Offices are based on first come/first serve. Any group not completing the required weekly time of usage could lose their space.

SOC Model Constitution (pdf)
This form is used as a guideline for organizations to create their own constitution. Must be submitted with new registration and be updated every 5 years. You cannot complete as a “fill in the blank”. All Articles should be covered in the constitution, even if they are only one sentence long.

SOC Office Application Form
This form is used when groups would like to share an office space with another group to have a base of operations and a mini storage area. Offices are based on a first come/first serve. Any group not completing the requirement time of usage could be in jeapardy of losing the space.

SOC 2008-09 Re-registration Form (pdf)
This form is used to re-register organizations for the 2007-08 academic year. Every group is required to renew their paperwork every year.

SOC New Registration (pdf)
This form is used for new groups getting registered for the first time. A copy of the UK chapter constitution and local and/or national constitution and/or bylaws are also required.

Student Center Locker Space Form
This form is used when groups may need extra storage space. The lockers are half sizes and located next to the UKID office. This form will need to be completed and returned to the SOC manager to finish the process. The lockers available for student organizations are half size lockers with limited availability. First Come – First Serve basis.

Student Center Room Reservation Form (pdf)
This form is used to reserve rooms in the Student Center. Take completed form to Room 209 Student Center for processing.

University Sound & Lights (pdf)
This form must be completed for equipment usage in the Student Center and campus. For questions, please call (859) 257-6617.

University Vendor Form (pdf)
Vendors will use this form to provide service information for the University of Kentucky vendor information database.